Scheduling Coordinator – Detail-Driven & Deadline-Proof (Kauai)

Our client, an international architecture firm, is seeking an Executive Assistant to join their organization. The hours are 9:00am-6:00pm, and this role is onsite five days a week in Manhattan. Responsibilities: Provide direct administrative support to three key Principals and their teams, under the guidance of other senior executive assistants Manage expense reports and timesheets Support Senior Executive Business Partners in coordinating all facets of travel, air/ground, hotel/restaurants and agenda planning, including frequent last-minute changes Assist with Principals' passport renewals, travel visa applications, Global Entry membership renewals as needed Oversee conference room booking and refreshments for any meeting as requested Coordinate calendars, meetings, conference room bookings, and client-facing logistics Assist with licenses, certifications, and membership tracking for senior leaders Handle additional administrative projects and occasional reception coverage as needed Job Requirements: * Bachelor's degree strongly preferred * 2+ years of administrative support experience at an international/global firm * Experience scheduling across time zones and managing complex international travel (required) * Strong proficiency with Microsoft Office and Outlook * Highly organized, detail-oriented, and adaptable in a fast-paced, client-facing environment * Mature, collaborative, and able to support senior leadership with discretion Compensation/Benefits: * Up to $80K base salary + discretionary bonus * Health insurance + HSA contribution * Dental, vision, and telemedicine benefits * Generous PTO package Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

To apply, - Send a PDF copy of your resume to the job posting - Include 2-4 sentences about why you are interested in this role and describe your qualifications - Past this exact phrase into the subject line of your application: "Exec. Assistant" MGNY Consulting Corp. is a fast-growing firm simplifying property tax management and driving innovation in affordable housing across New York City. Founded in 2008, we’re a collaborative, service-driven team, and we’re looking for motivated professionals to grow with us and make a real impact on the city we call home. Status: Full-Time Schedule: 8:00 - 5:00 pm with a 1-hour lunch break Location: On site at 109 E 9th Street, New York, NY 10003 Annual Salary: $54,600-$58,500 Benefits: Medical, Dental, Vision, LTD, 401(k) with match, Commuter Benefits with company contribution, Paid Time Off including: Vacation, Sick, Holidays & Educational Position Summary: This position has overall responsibility for providing administrative support to MGNY’s NYC office and various MGNY’s departments as necessary, with a primary focus on the Tax Appeal Unit. Responsibilities to include, but not limited to: providing client support, general administrative duties, following up with clients and government agencies for various services, and handling current & potential clients' questions and concerns via phone, email, and chat. Essential Functions: General Office Duties: - Greet visitors to the office - Answer and direct phone calls for the main office line - Managing schedules for executive team - Maintain and order office supplies - Maintain and order kitchen and bathroom supplies - Assist in planning and coordinating office meetings and company functions Tax Appeal Unit Duties: - Process client onboarding - Provide courteous customer service to applicants, tenants and clients - Provide clear, consistent, and transparent communication with clients, property owners, and government agencies to obtain required documentation or provide status updates. - Follow up with clients, as needed. Enter and manage data for client communications in internal systems, ensuring records are up-to-date - Create agreements, such as Tax Appeal documents, as needed - Process checks, take payments over the phone, and follow up on unpaid invoices as needed - Other duties as assigned Education and Experience: - Associate Degree and 3+ years of relevant professional experience, including office, hospitality or retail experience; or the equivalent combination of education and real-estate related experience Required Skills/Abilities: - Proficient with Microsoft Office Suite and G-Suite - Excellent verbal and written communication skills - Demonstrated ability to work in a solutions oriented mindset - Ability to develop new client relationships - Excellent time management skills with a proven ability to meet deadlines - Ability to prioritize tasks and to delegate them when appropriate - Learning agility, resourcefulness - Drive for results - Highly detail-oriented with strong accuracy when preparing, reviewing, and entering documents and data Physical Requirements: Ability to sit at a computer monitor for extended periods of time Ability to perform repetitive finger, hand, and arm movements Ability to lift up to 15lbs. Ability to effectively discern information and formulate appropriate action Ability to reach, squat, bend, and manually manipulate standard office equipment Reasonable accommodation statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Office Guru with Light Bookkeeping & Strong QuickBooks Desktop Skills Are you an organized, detail-oriented professional with a knack for multitasking? We're a busy wholesale company seeking an Office Guru to join our team! Key Qualifications: - Light bookkeeping experience - Strong proficiency in QuickBooks Desktop - Familiarity with inventory management - Excellent organizational and communication skills Responsibilities: - Manage day-to-day office tasks - Maintain accurate financial records - Support inventory tracking and updates - Assist with billing, invoicing, and accounts receivable If you're a proactive team player with a passion for keeping things running smoothly, we'd love to hear from you! Apply today to be a vital part of our growing team!

High profile NYC hospitality leader seeks efficient EA to manage business and personal life, including media relations and busy calendar management. Successful candidate should have a minimum of 3 years' prior experience supporting a prominent individual, and be used to working in a small office environment where dedication to the success and daily life of the business is paramount. French language skills and experience/interest in hospitality world a plus.

Need a reliable person with great handwriting to write letters to customers for a business each week. Will pay you every week to complete. Cant complete the letters, I can’t keep you. Pay is $90 for every 100 letters written.

We’re not just hiring—we’re rebuilding. Work from home - Remote project manager position available now! After a couple of rough years fighting industry strikes and AI automation like many in our field we took a hit. Finally, we’ve made it through the storm and are now on the mend. Business is picking up fast, and we’re growing again. We’re looking for a hungry, youthful, articulate, and loyal project manager to join us in this next chapter. If you’ve got that hunger and are not afraid of success, this could be a great fit. Who We Are: Our client list includes brands like ESPN, MTV, Verizon, Walmart, and HBO. We’re a film production company with 20+ years in the game. We generate new qualified leads every day—no cold calls, ever. Things are picking up and as we rebuild, we are seeking the right person to join the team to assist with new clients. Expectations: Never a dull moment, always working on something different, managing projects ranging from reality TV, corporate live streams, TV commercials, and promotional films. What You’ll Do: • Cultivate and manage inbound leads • Follow up and close deals • Stay organized and communicative across multiple active projects • Work flexible hours as projects and clients demand (not a 9-to-5 gig) • After training at our WPB office, work remotely (home computer and internet connection required) Who You Are: • A go-getter who thrives under pressure and loves the hustle • A strong communicator, written and verbal, with a confident phone presence • Comfortable speaking with Fortune 500 execs and creative artists alike • Reliable, organized, and willing to learn fast • Driven and not afraid of success—seriously The Opportunity: • Fully remote position train and work from home! • Full commission with high earning potential • Most team members average $4K–$8K/month, and it can go higher • Thorough training provided—if you’re a fit, we’ll bring you up to speed • Travel may be required (passport a plus, not a must) This is not corporate. It’s not cookie-cutter. It’s for someone who wants something different, and wants to build a legacy career. If you’re that person, send an email with a few sentences about why you’d be an asset to our team. Include resume or social links. Be prepared to have a video interview. We’re filling 1–2 roles immediately. If the ad is still up, we’re still looking. Let’s get to work!