Entry-Level Admin Assistant – San Carlos – $21/hr + Commissions (san carlos)

About 1-888-Heat-Pumps Founded in 2023, 1-888-Heat-Pumps is a growing heating and cooling business serving the Bay Area. The company was started by three High School Friends in Berkeley, CA and its success is grounded in taking care of our customers, supporting coworkers, and taking pride in our work. We believe home heating and cooling technology is the future of making homes efficient and comfortable. We currently have 8 installers and 2 electricians and complete around 20 installation jobs a month. What Are We Looking for in an Office Manager? With our successful growth, it is time to add this core position to assist in aligning business systems and supporting our mission. We are looking for an innovative and entrepreneurial thinker with prior experience in office management. Someone who has an eye for improving processes and is a team player. You must have great communication skills and a willingness to learn. Primary objective is to ensure a smooth, efficient workflow and high client satisfaction. You must understand the project deliverable processes and contribute to the 1-888-Heat-Pumps culture, mission, and values. The Office Manager position is fulltime and based in our Berkeley, CA headquarters. Sample of Job Duties •Work collaboratively with 1888 Team members in the development, planning, and execution of agency operations (i.e., sales, field operations, administration). •Manage resources throughout the full project management cycle including procuring job inventory, team schedules, job tracking, and financials. •Coordinate with vendors, sub-contractors, 1-888-Heat-Pumps team members, and clients. •Submit rebate, incentives, and permit applications, monitoring the processes from beginning to end. •Keep financial information up to date and accurate. •Efficiently use software applications including project management CRM House Call Pro, QuickBooks, rebate portals, on-line permit application portals, and others. •Facilitate communication with customers. Address and resolve customer concerns in a timely manner. •Understand compliance with local building codes, HVAC regulations, and a safe work environment. •Keep paper and electronic job files up to date. •Work closely with Administrators, report-up, and participate in regular meetings. Minimum Qualifications • Exceptional communication and organizational skills. Applicant should have an understanding the trades, preferably residential HVAC, and have experience in client relationships. •Excellent time management, organization, and problem-solving skills. •Ability to respond to busy situations in a patient, friendly, and timely manage. •Responsible and motivated. •Detail-oriented, committed to follow-through and completion of tasks. •Able to work independently yet prioritize collective success. •Passion for improving home efficiency. •Digital proficiency: Microsoft Office Suite, QuickBooks, CRM project software including House Call Pro and Service Titan. Ability to work efficiently and accurately in Excel. •Education: High School or trade school graduate. •Driver’s License. Valid state-issued driver’s license and satisfactory driving record. •Experience in HVAC and/or construction management desired. Salary Range: $80,000 range commensurate with experience Please email cover message and resume

Priority CDJR is looking for a Service advisor! We are busy and now is the time to bring on an additional service advisor who can grow with our team here at Priority. Come work for a dealership that has the major manufacture backing and plan for longevity. We are seeking experienced advisors or if you are new to the industry we will be willing to train for success! The position starts at 19/hr with full benefits and commission structure. Must be coachable and easy to work with. professionalism is a must with staff and customers. If you feel you are a good fit for this job listing please contact us via email or phone which is attached to the top of this listing. -Team Priority-

PLEASE NOTE: YOU MUST COMPLETE OUR APPLICATION THROUGH OUR PAYCOM LINK TO BE CONSIDERED FOR ANY POSITION. Visit: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=56102&clientkey=28DFF7AB5FAD14A56C1CB9578DF0D775 We are a local and family-owned dealership not a huge corporation. You, as an individual, will count when working with us. We have an immediate opening at Christopher's Dodge Ram for a Cashier/Booker. Flexible hours. IDEAL CANDIDATE You should be a highly motivated, detail orientated, self-starter who enjoys working as part of a TEAM. The ideal candidate will also possess dealership and CDK experience. RESPONSIBILITIES -Accepting payment from customers -Closing service tickets -Preparing Deposits -Working as part of a team. QUALIFICATIONS and SKILLS - Excellent communication skills both verbal and written - Must have a strong work ethic, ability to learn, must be a team player - Computer skills. -Working as part of a team. BENEFITS Our employee benefits include but are not limited to: Health insurance from $118.97 monthly Dental Vision 401k Disability insurance Company paid life insurance TITLE VII OF THE CIVIL RIGHTS ACT OF 1964, AS AMENDED, PROHIBITS DISCRIMINATION ON THE BASIS OF SEX. CHRISTOPHER’S DODGE RAM IS AN EQUAL OPPORTUNITY EMPLOYER. QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION WITHOUT REGARD TO SEX, RACE, COLOR, RELIGION, AND NATIONAL ORIGIN. WE ENCOURAGE ALL QUALIFIED APPLICANTS TO APPLY. In compliance with the Colorado Equal Pay for Equal Work Act (EPEWA): Pay Range: $18-20 per hour. Position may offer the opportunity to earn additional/bonus compensation

Vaughn Concrete Products, Inc. is seeking a 30- 40 hours a week (in office) Accounts Receivable person to join our team. Responsibilities include: Maintain Accounts Receivable/Invoice digital and paper files (scanning & filing) Manage the AR email inbox Process Credit Card Payments Process Deposits • Remote check scanner (Weekly) • Credit card (daily to weekly) including refunds • ACH (as needed) • Operational transfers (as needed) • Special (as needed) • Petty cash (monthly) Email Billing Invoices to Charge Customers Managing Credit Application Process Maintain the Past Due List Collections of Past Due Accounts Enter Bank Interest into Accounting Software Willing to training (for our processes/procedures) at least 1 year AR experience preferred A dependable person with strong computer skills (Microsoft excel, outlook, word, adobe) and data entry experience Successful candidate must have: • A strong work ethic and desire to work at a smaller company in a fast-paced environment and juggle multiple responsibilities. • At least 1 year of office work experience • Computer skills including: o Microsoft Office, with intermediate-level knowledge of Excel, Word and Outlook. o File Management • Good attendance required. Compensation and Benefits: • Casual office • Eligible for attendance bonus immediately upon hire (if working minimum 40 hours a week) • Health insurance, dental insurance and other benefits available after probationary period. • 401(k) plan eligible after 1 year About Vaughn Concrete Products, Inc. Established in 1962, Vaughn Concrete Products, Inc. is a successful small business that is family owned and managed. We operate three precast concrete plants that manufacture all types of precast concrete products. Our office is located in Henderson, Colorado. Apply in Person at 12650 Tucson St. Henderson, CO 303-659-3747, or email resume to jobsatvcp@gmail.com.

Our Company: We are a fast growing commercial security company. We have been locally owned and operated for over 40 years and are currently looking for a sharp, highly motivated candidate to join our Accounting Team. Skills: *Optimistic, Kind and Respectful Attitude *Strong Math Skills *Great Phone Etiquette *Proficient Oral and Written Communication *Basic Knowledge of Accounting Terminology *Multi-Task using Time Management *Self-Starter *Ability to work independently and as a team player. Dispatching / Scheduling Responsibilities: *Answer phones and email correspondence professionally *Follow-up with customer inquiries and quotes *Schedule jobs *Close and invoice completed jobs *Perform other duties as assigned Qualifications: *2 years minimum of Customer Relations *High School Diploma *Reliable Transportation with a good driving record *Must pass a background check Advantages: *Work for a team leader in the industry * Advancement opportunities Benefits: Paid time Off 401K Medical, Dental, Vision If you want to work in a positive, energetic environment where your contributions are appreciated, please e-mail your resume to statewide.ar@gmail.com

We’re Oasis Holiday Lighting and Oasis Pool Tile Cleaning, and we’re growing. We need a sharp, dependable Office Administrator to help keep things running smoothly behind the scenes. This is an in-person position at our Rancho Cordova office. The owner is still out in the field with customers, so we’re looking for someone reliable who can take ownership of scheduling, communication, and admin work. You’ll be part of a small team where your contributions really matter. What you’ll be doing: You’ll be answering phones, managing schedules, handling emails and follow-ups, creating and sending estimates (we’ll train you), organizing invoices and records, updating internal checklists, and taking on office projects like spreadsheets, word processing, and customer outreach. You’ll also follow up with past clients to offer additional services. Who this is for: You’re local, reliable, friendly on the phone, and great at staying organized. You’re a quick learner, especially with software like Google Workspace and QuickBooks. You don’t need to be micromanaged and can stay focused when things get busy or priorities shift. Schedule: Flexible scheduling, as long as it's consistent Choose 4 full days or 5 shorter ones Pay: Starts at $20/hour, with room to grow as the business grows Why this job matters: This isn’t just a front desk job. You’ll be helping build the systems that support a growing business. If you like variety, take pride in your work, and want to be part of something that’s expanding, we’d love to hear from you. To apply: Fill out our online form below or email your resume and a short message about why you’re interested and what makes you a great fit. Uploading your short message in video or audio format will help you stand out more and is encouraged. Apply and find out more about us at: https://www.oasispooltilecleaning.com/jobs/office-administrator-1