Office Assistant Entry Level with Advancement (warwick)

Seeking a detail-oriented Administrative Assistant / Data Entry Clerk to join our dynamic team. This person will help keep our business running smoothly by managing data accuracy, supporting administrative operations, and assisting the marketing and project teams with day-to-day tasks. Position Summary The Administrative Assistant / Data Entry Clerk will be responsible for maintaining organized and accurate records, entering and verifying data in various systems, and performing clerical and administrative support tasks to ensure efficient business operations. This is an ideal position for a recent graduate or early-career professional who is detail-focused, organized, and looking to grow in an office or marketing environment. Key Responsibilities Data Entry & Database Management Accurately input, update, and maintain client and project data in CRM and tracking systems. Review, verify, and correct data inconsistencies to ensure database accuracy. Assist in generating reports and summaries from spreadsheets and internal systems. Organize, store, and back up electronic and paper files as needed. Administrative Support Provide general administrative assistance to managers and departments. Answer phones, respond to emails, and manage calendars as needed. Assist with preparing documents, invoices, and correspondence. Support scheduling of meetings, travel arrangements, and conference calls. Handle incoming and outgoing mail or shipments. Marketing & Project Coordination (as needed) Support marketing campaigns by entering contact lists or campaign data. Assist with proofreading, tracking, or reporting for ongoing marketing projects. Help maintain project files and ensure deliverables are properly documented. Qualifications Education & Experience High school diploma required; Associate’s or Bachelor’s degree preferred (Business, Marketing, or related field). 1–2 years of administrative or data entry experience preferred; internships or volunteer experience accepted for recent grads. Skills & Competencies Excellent attention to detail and strong organizational skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Experience with CRM software (HubSpot, Salesforce, or similar) is an asset. Strong written and verbal communication skills. Ability to handle confidential information with professionalism. Self-motivated with the ability to manage multiple tasks and meet deadlines. Soft Skills Reliable, punctual, and a team player. Quick learner with a “can-do” attitude. Comfortable in a fast-paced, evolving office environment. Benefits Competitive salary (commensurate with experience). Flexible schedule and hybrid or remote work options. Paid time off and company holidays. Opportunities for career advancement and professional training. Supportive, collaborative work environment. Schedule Monday to Friday [8:30 AM – 5:00 PM or as applicable] Occasional overtime or weekend work during peak project periods may be required. How to Apply Please submit your resume and a brief cover letter outlining your relevant skills and why you’re a great fit for the role.

Executive Assistant / Operations Coordinator Location: North Oakland, CA Company: Canyon Design Build Website: www.canyondesignbuild.com About the Role Canyon Design Build — a leading residential design-build firm — is seeking a motivated, tech-savvy, and highly organized individual to support the CEO and leadership team. This is a unique opportunity for someone who wants to play a key role in a small, fast-paced, creative, and high-performing office where design, construction, and business operations intersect. Key Responsibilities Work directly with the CEO to coordinate day-to-day priorities across accounting and administration, marketing, design, and construction. Manage schedules, meetings, and task coordination with department heads and team members. Assist with marketing initiatives including website updates, social media, newsletters, and client communications. Support office management — organization, vendor coordination, purchasing, and documentation. Contribute to business operations — project tracking, data management, CRM (Salesforce) updates, Quick Books and process improvement. Help with client communications and project coordination as needed to ensure smooth information flow. Participate in strategy and planning discussions; assist in implementing systems that increase efficiency across the company. Qualifications Highly organized, detail-oriented, and reliable. Strong communication and interpersonal skills; enjoys working with diverse teams. Tech-savvy — comfortable with Microsoft 365, Salesforce, and cloud-based tools. Interest in design, architecture, construction, and small business management. Strong multitasking and follow-through abilities. Bachelor’s degree or equivalent experience in business, design, or related field preferred. Ideal Candidate You’re a Swiss Army knife — curious, adaptable, and ready to wear many hats. You thrive in an environment where every day is different, and you take pride in helping a team stay organized and aligned. You’re motivated by impact, eager to learn, and see this as a career-building opportunity to grow with an established, forward-thinking design-build firm.

Office Manager needed to do general office work. Must be able to deliver payroll checks to our employees located in our Brooklyn Park location. This occurs once a week. Therefore, reliable transportation needed. General computer work is needed. Good verbal and personal skills required. 25-40 hours per week available. Must speak Spanish. Call Mark at 612-715-2504

Woman owned business seeks a part-time Administrative Assistant. Hours are M-F 8/9:00-12/1/2:00. Flexible with hours. Duties include answering emails, posting on social media, expanding Facebook group, content organization, event planning, coordination of events, send out emails, send newsletters, miscellaneous tasks. Position requires prior experience, excellent communication skills, MS Office application experience, and detail orientation. Business attire. Compensation depending upon qualifications. Interested applicants reply with a resume.

Corporate office admin needed for small business in Hudson Wisconsin to manage our customer calls on a daily basis and to perform a variety of administrative and clerical tasks. Requirements and skills: • Proven work experience as a Receptionist, Front Office Representative or similar role • Proficiency in Microsoft Office products • Hands-on experience with office equipment • Professional attitude and appearance • Solid written and verbal communication skills • Ability to be resourceful and proactive when issues arise • Excellent organizational skills • Multitasking and time-management skills, with the ability to prioritize tasks • Discretion and client service oriented ethos required. QuickBooks experience desired This is not a remote position.

You will serve as a key point of contact for our customers who are mostly buyers throughout the upper Midwest, looking to place orders for their production lines. You’ll work with our customers during the pre-sale and post-sale process, managing sales orders from order entry through invoicing. You’ll also support our outside salespeople in finding new business. You need to be proficient in typing and familiar with Microsoft Outlook, Word and Excel. If you have a strong work ethic, are detail-oriented and have strong writing skills, then please apply. Right now, this is an in-office job. We sell electronic components to OEMs in the upper Midwest.