Executive Assistant/ Opperations Coordinator (oakland piedmont / montclair)

Executive Assistant / Operations Coordinator Location: North Oakland, CA Company: Canyon Design Build Website: www.canyondesignbuild.com About the Role Canyon Design Build — a leading residential design-build firm — is seeking a motivated, tech-savvy, and highly organized individual to support the CEO and leadership team. This is a unique opportunity for someone who wants to play a key role in a small, fast-paced, creative, and high-performing office where design, construction, and business operations intersect. Key Responsibilities Work directly with the CEO to coordinate day-to-day priorities across accounting and administration, marketing, design, and construction. Manage schedules, meetings, and task coordination with department heads and team members. Assist with marketing initiatives including website updates, social media, newsletters, and client communications. Support office management — organization, vendor coordination, purchasing, and documentation. Contribute to business operations — project tracking, data management, CRM (Salesforce) updates, Quick Books and process improvement. Help with client communications and project coordination as needed to ensure smooth information flow. Participate in strategy and planning discussions; assist in implementing systems that increase efficiency across the company. Qualifications Highly organized, detail-oriented, and reliable. Strong communication and interpersonal skills; enjoys working with diverse teams. Tech-savvy — comfortable with Microsoft 365, Salesforce, and cloud-based tools. Interest in design, architecture, construction, and small business management. Strong multitasking and follow-through abilities. Bachelor’s degree or equivalent experience in business, design, or related field preferred. Ideal Candidate You’re a Swiss Army knife — curious, adaptable, and ready to wear many hats. You thrive in an environment where every day is different, and you take pride in helping a team stay organized and aligned. You’re motivated by impact, eager to learn, and see this as a career-building opportunity to grow with an established, forward-thinking design-build firm.