Administrative Support Specialist - part time, 10 - 15 hours/week (Amesbury)

Knox Attorney Service is hiring a full-time Client Service Representative for its Records Retrieval Department. This position involves obtaining records for our legal clientele pursuant to deposition subpoenas. This requires scheduling appointments with various facilities to obtain the requested documents which may include medical records, radiology films, insurance documents, billing or employment records. Duties include: Providing daily status updates to clients via phone calls and emails, monitoring orders for follow up with the facilties, receive records and provide to client per their request, close out orders and submit for billing. You will be trained on our proprietary computer system. Requires computer skills in Microsoft Word and Outlook, excellent English communication skills both written and verbal. You will be communicating with our legal clientele so you must be professional. This is an in-office position Monday through Friday 8 - 5 p.m. Must be dependable. Attention to detail and ability to multi-task is a must. We offer benefits including paid time off for holidays, vacations and sick days, medical, vision, dental and life insurance, and company 401(k),

OREGON OILS, INC. 2515 NW 28th Ave Portland OR 97210 www.oregonoilsinc.com Dispatching/Scheduling Manager $27.00 per hour Medical, dental, vision insurance 6 paid holidays a year 1 Week PTO after 1 year of employment, 2 WEEKS after 2 years! Pay raise within 6 months – 1 year PERKS: Pay raise within 6 months – 1 year pending review Paid lunch break – 30 minutes Private parking lot in front of building PTO – no cap 401K HOW TO APPLY: Please respond to this advertisement via email. Please attach your resume or paste it into the body of the email. You may include any additional items such as a cover letter, mission statement, references, etc. An Oregon Oils representative will reach out to you via the phone number you provided for an interview if you are selected. OUR STORY: Oregon Oils, Inc. is a locally owned and operated recycler of used cooking oils and grease trap material. We are a family owned and friendly company. We have been in business since 1992. Our company has quadrupled in size since then. We are growing quickly and are currently looking to add an additional member to our team. WHY WORK FOR US: Oregon Oils provides opportunities for employees to advance in their positions, taking on more responsibility, more hours and higher pay. We have several employees who have been employed with our company for 10+ years! We look to help people grow into their position with us and maintain job security. Hard and safe workers do not go unnoticed here. You are not just another employee here but part of the Oregon Oils family. QUALIFICATIONS: Routing and dispatching experience preferred Familiar with Oregon and Washington cities and roadway systems Proficient in Microsoft Office - Word, Excel, Outlook QuickBooks software experience Smart Service Quick Books Scheduling Software a plus Be able to manage multiple responsibilities through multitasking Ability to work well under pressure Problem solving and creative thinking skills Office/customer service experience required Good verbal/written communication skills Positive attitude and friendly with staff/ customers – This is especially important to us! A team player Ability to type at least 40-50WPM Okay with grease odors from technicians/ plant area SCOPE OF WORK: Build and enter weekly routes for 6 technicians while ensuring optimization Communicate with City Inspectors regularly. Email routes to Inspectors on a weekly basis Supervise 4-6 employees Dispatch technicians to resolve customer emergencies Answer phones and respond to emails Gather new account information and enter new accounts Assist with processing of billing and automatic payments Coordinating emergency appointments Troubleshoot issues during a service/after a service Sending pump out reports to city inspectors Maintaining a daily call log through google sheets Check in and stamp technicians' daily paperwork Maintain customer accounts through attention to detail Update customer accounts with most current information WORK ENVIRONMENT: Wrap around desk with dual 23” monitors. In heated/cooled open office. Private bathroom for staff, free coffee/ tea, filtered water dispenser, staff kitchen with fridge, microwave, and toaster oven. BENEFITS: PDX Sick Time – Accrues in first year, use if needed – 40 hours per year Three month waiting period before benefits are available Medical/Dental/Vision Insurance: We cover 50% of single base plan – Kaiser Permanente Paid Holidays: 6 per year After one year of employment: 401K – Brokered Oregon Oils PTO: Second calendar year - 12 days Seventh calendar year - 17 days PTO does not have cap, will not lose it if you do not use it

Are you an organized, bright, and punctual professional with excellent communication skills? We are a long-standing construction company that have served the San Diego community for over 25years, seeking a dedicated and reliable Secretary to join our team in a full-time capacity. If you have a great work ethic and are ready to be the backbone of our administrative operations, we want to hear from you! Position Details: • Job Title: Secretary • Hours: Full-time, 40 hours per week • Schedule: Monday to Friday, 8:00 AM – 4:00 PM • Pay: $20.00 per hour Responsibilities: As our Secretary, you will be key to maintaining efficient office operations, ensuring our team can focus on the job site. Your primary duties will include: • Managing and organizing office files, documents, and records, both physical and digital. • Answering and directing phone calls, managing correspondence (emails, letters, etc.), and greeting visitors. • Scheduling appointments, meetings, and coordinating internal and external communications. • Preparing, editing, and distributing internal memos, reports, and other documents. • Assisting with basic bookkeeping tasks and processing invoices. • Maintaining office supplies inventory and placing orders as needed. • Providing general administrative support to the management team and construction staff. What We're Looking For: The ideal candidate will possess the following qualities: • Bright and Positive Attitude: A friendly, approachable, and enthusiastic demeanor. • Highly Organized: Exceptional ability to manage time, prioritize tasks, and maintain a tidy and efficient workspace. • Excellent Communication Skills: Professional, clear, and effective verbal and written communication. • Punctual and Reliable: A strong commitment to being on time every day and reliable attendance. • Great Work Ethic: Self-motivated, proactive, and willing to take ownership of tasks and responsibilities. • Proficiency in Microsoft Office (Word, Excel, Outlook). • Prior administrative or secretarial experience is a plus, particularly within the construction or related industry. How to Apply: Please come into our office (9031 Memory Lane, Spring Valley, CA 91977) to formally apply for position, ask for Olimpia. Interview available same day. Thank you for your interest, we look forward to meeting you.

📍 [Chula Vista, CA] 💰 $20–$24/hr 🕓 Full-Time | Monday–Friday + Saturday rotation We’re looking for a friendly, organized, and motivated Leasing Agent / Admin Assistant to help keep our apartment community running smoothly! If you enjoy working with people, staying organized, and keeping things on schedule — this could be your next great job. What You’ll Be Doing: Meeting new residents and showing available units. Managing move-ins, move-outs, and turnover schedules (we stay busy — about five new leases a week!). Helping with phones, emails, and office organization. Supporting management with daily admin tasks — filing, scheduling, and following up with vendors. Keeping our online listings updated and helping people find their next home. Working with a fun, professional team that supports each other. What We’re Looking For: Someone who’s dependable, positive, and a great communicator. Comfortable using computers (Microsoft Office, email, etc.). Previous experience in leasing, property management, or admin work is a big plus — but not required if you’re a quick learner! Must be open to working a Saturday rotation. ✅ You’ll get real experience in leasing and property management, with plenty of room to grow. If you’re the type who likes staying busy, enjoys helping people, and can juggle a few tasks at once — we’d love to hear from you! 📲 Apply today — interviews are happening this week! Please Send resume with Contact info

Join our team as a Seasonal Winter Area Manager and play a crucial role in managing operational staff during active winter weather within a designated geographical area. This position offers a dynamic work environment where you will lead field crews and service partners to ensure efficient and safe operations. Our company values excellent communication, follow-through, and a commitment to quality service.  Excellent communication and follow through are a necessity between you, your crews and managers.  Knowledge of heavy equipment operation, field crew management, and previous snow removal experience is recommended. Areas needed Merrimack Valley.  Responsibilities Effectively manage operators and service partners throughout your portfolio Work in conjunction with all on-site operators, shovel crews, site supervisors, and other Area Managers Coordinate successful completion of the Scope of Work according to Level of Service Participate in pre-season crew training events Complete all required training Attend pre-storm and post-storm meetings Communicate with operators, subcontractors, and staff regarding storm expectations and dispatch accordingly Have experience in anti icing and de-icing Maintain SET list and document all site visits and services in SiteFotos Complete all post-storm paperwork (on-site inspections, equipment inspections, and consumables inventory) and submit directly to Branch Manager Report damages to property, equipment, or injuries immediately to Branch Manager Qualifications Completion of JC Grounds Area Manager Training Program Working smartphone Valid driver’s license MA Hoisting License 2A Experience working in dynamic and active job sites with field crews and service partners Excellent communication and follow-through skills Knowledge of heavy equipment operation and/or previous snow removal experience is recommended Apply now in 2 minutes! Powered by

Job Posting Job title: Eligibility Specialist Location: Pala, CA Application Deadline: Open until filled Compensation: Minimum of $22.50/hour. DOE. Benefits: *Paid Holidays *Rich Medical, Dental & Vision *Generous Vacation & Sick *401(k) Match Status: Full Time/Regular position WE ARE AN ORGANIZATION THAT VALUES IN-PERSON COLLABORATION AND INTERACTION, SO WE DO NOT OFFER ANY REMOTE POSITIONS. Job Summary Under general supervision of the TANF Site Manager, perform various duties involving initial and ongoing eligibility determination of applicants, and participants for TANF services. Advise TANF participants of program services; maintain assigned caseload; and assist other support staff in related duties. Maintain accurate and detailed records, produce periodic reports, or generate correspondence and maintain a well-organized workflow. Essential Functions 1. Interview applicants and recipients of TANF services to obtain financial and other eligibility data. 2. Review applicants’ documents for completeness, legibility and accuracy. 3. Interpret and explain regulations and requirements of the various TANF services. 4. Analyze the financial and eligibility information which is collected to determine initial or continuing eligibility for one or more categories of TANF services. 5. Contact county community agencies/programs, schools, etc., to verify eligibility data and to clarify discrepancies in the information provided by applicants and participants. 6. Ensure that applicants and participants understand their TANF rights and responsibilities. 7. Compute benefits for which participants are eligible; initiate and update documents. 8. Attend Tribal and other special events for outreach and/or networking. 9. Organize caseload and files so that necessary records and documents are processed and updated within specific deadlines established by TANF guidelines. 10. Process monthly cash assistance, child care, transportation and other supplements. 11. Provide clarification to participants or others concerning their status or other pertinent situations. 12. Complete and review basic computer documents; input and access data from computer network database. 13. Interpret TANF Plan, Federal Regulations and Program guidelines to best serve families. 14. Investigate case discrepancies as needed. 15. Pick up and deliver participants (including adults and children) to and from various locations, including rural/urban areas and reservations, for trainings, appointments and special activities. 16. Maintain strict confidentiality of all facts of programs and client records. Job Requirements and Qualifications Education & Experience: Minimum High School Diploma and three (3) years’ work experience in a case eligibility capacity. Or, Associate’s degree or higher with two (2) years’ work experience in a case eligibility capacity. • Experience with the application of TANF policies and procedures (preferred not required). • Experience with intake procedures and conducting client interviews. • Experience with the policies and procedures of case eligibility systems, the methods for assessing client needs and developing and implementing case requirements. • Experience in developing and maintaining relationships of trust, cooperation, and good rapport with staff, administrators and clients. • Experience working under minimal supervision in high-stress situations to accomplish tasks within specific deadlines. • Experience collecting and evaluating data and formulating recommendations. • Experience handling complaints, disputes, grievances and conflicts with others. • Experience with database systems. Certificates & Licenses: Valid California Driver’s License with driving record acceptable to SCTCA’s insurance. Knowledge Requirements: Strong interpersonal skills with the ability to speak persuasively with individuals and groups. Strong mathematical and problem-solving skills. Possess well developed skills in prioritizing, organizing, time management and verbal/written communication skills. Computer literate with the ability to operate a PC and MS software such as Word, Excel, PowerPoint and Publisher. Proficient in using virtual meeting platforms such as Zoom, GoToMeeting, etc. Knowledge of Indian history, culture and politics a plus. Physical: Typically requires sitting for extended periods of time. Lifts and moves objects on occasion weighing up to 25 pounds. Primarily an indoor office environment. Conditions of Employment: Candidates are required to successfully complete required background check, including Live Scan and drug screening. Other Information In addition to the essential duties listed above the Eligibility Specialist is expected to: 1. Demonstrate tact and a high level of professionalism due to the sensitive and highly confidential nature of the position. 2. Consistently report to work on time prepared to perform the duties of the position. 3. Possess excellent oral and written communication skills. 4. Communicate regularly with supervisor about department issues. 5. Demonstrate the ability to handle difficult situations with respect and courtesy. 6. Possess the ability to work effectively with people from diverse cultural, ethnic and socio-economic backgrounds. 7. Be flexible for periodic after-hours and weekends. Scheduled travel (outside of the SCTCA service area or in a different county) will be required depending on workload, workshops, trainings, etc. 8. Be detail oriented and possess strong organizational skills. 9. Demonstrate efficient time management and prioritizes workload daily. 10. Maintain heavy paperwork and processing in a fast-paced work environment. 11. Work independently and as a team to meet timelines. 12. Be thoroughly knowledgeable of all TANF guidelines at all times. 13. Make sound rational decisions and recommendations without bias. 14. Participate in various departmental meetings and/or committees. 15. Assist with temporary training support of TANF staff. 16. Travel between office sites may be requested to assist with training support/office coverage or as needed. 17. Encourage and build mutual trust, respect, and cooperation among team members. 18. Develop and maintain constructive and cooperative working relationships of trust, confidence, and good rapport with staff, administration, and program participants. 19. Other projects and responsibilities may be added at the manager’s discretion, such as participation in Social Work conferences, Health Fairs, Career Fairs, Graduation events, etc. About Our Company The Southern California Tribal Chairmen's Association (SCTCA) is a multi-service non-profit corporation established in 1972 for a consortium of 25 federally-recognized Indian tribes in Southern California. The primary mission of SCTCA is to serve the health, welfare, safety, education, cultural, economic and employment needs of its tribal members and enrolled Indians in the San Diego County urban areas. A board of directors comprised of tribal chairpersons from each of its member Tribes governs SCTCA. How to Apply Preferred method: Apply online at http://sctca.applicantpro.com/ A. Apply in person and submit a completed Application for Employment with a resume to the Human Resources office*, located at 11475 Nejo Rd. Bldg H. Pala, CA 92059. *Office subject to closures. B. Fax a completed Application for Employment and resume to 760-742-8610. Note: The Application for Employment can be found at www.sctca.net, under the “Careers” link. Next Step in the Process 1. If you are selected to move forward, you will be emailed an online assessment. 2. If you are not selected, you will receive a denial email. Note: These emails could possibly go to the spam folder, so please check there as well. SCTCA IS AN “AT-WILL” EQUAL OPPORTUNITY EMPLOYER WITH NATIVE AMERICAN PREFERENCE To be considered under Native American Preference, you must submit verification of Tribal affiliation with your application.