Browse
···
Log in / Register

HIRING- Bilingual Administrative Assistant (Austin)

$22/hour

102 Canyon Cir W, Austin, TX 78746, USA

Favourites
Share

Description

Better Business Staffing LLC., dba BBS. Administrative Assistant We’re seeking an organized, detail-oriented Administrative Assistant with strong Microsoft 365 skills and solid Excel proficiency to support daily operations, manage calendars and travel, and produce accurate reports and presentations. Bilingual ability is a plus. Key responsibilities • Manage calendars, schedule meetings across time zones, and coordinate travel and expense reports • Prepare and format correspondence, reports, spreadsheets, and presentations • Build and maintain Excel reports and trackers (e.g., PivotTables, lookups, charts, data validation) • Support budgeting and invoicing tasks; updating records in SharePoint/OneDrive or internal databases • Coordinate meetings, prepare agendas, take minutes, and track action items • Serve as a frontline contact for internal/external inquiries with professional, timely responses • Maintain digital and physical filing systems; order and manage office supplies • Assist with onboard logistics, access requests, and document control • Contribute to process improvements and ad-hoc projects as needed Qualifications • 2+ years of experience in an Administrative/Office/Executive Assistant role • Proficient with Microsoft Excel (experience with PivotTables and preferred lookups) • Proficient with Microsoft 365: Outlook (rules, calendar), Word, PowerPoint, Teams; SharePoint a plus • Excellent organization, attention to detail, and time management; ability to handle sensitive information with discretion • Strong written and verbal communication skills and professional customer service • Education: High school diploma or equivalent required • Must be a U. S. Citizen • Must have reliable transportation • Bilingual (e.g., Spanish/English) Mandatory, no exceptions • Basic bookkeeping (e.g., QuickBooks), CRM, or e-signature tools experience • Microsoft Office Specialist (Excel Associate/Expert) certification • Professional conduct and appearance: The Administrative Assistant must maintain a consistently professional attitude, communicate with courtesy and discretion, and adhere to the company dress code by presenting a neat, business-appropriate appearance (business casual or as directed) during work hours, onsite, in client-facing settings, and on video meetings. Must maintain a professional attitude and adhere to the company dress code, presenting a business-appropriate appearance at all times. Work schedule and benefits • Schedule: Monday–Friday, 7:30 a.m.–4:30 p.m. Compensation • Salary range: $22.50 per hour How to apply Please submit your resume and a brief note highlighting your Excel experience and relevant administrative accomplishments to: ashley@betterbusinessstaffing.com

Source:  craigslist View original post

Location
102 Canyon Cir W, Austin, TX 78746, USA
Show map

craigslist

You may also like

Workable
Finance Manager
About Us: At Zealthy, our mission is to make high-quality healthcare accessible to everyone, no matter their location. We are building the world’s largest and most trusted virtual healthcare platform, transforming how care is delivered to ensure anyone, anywhere, can receive the healthcare they need. Founded by a healthcare entrepreneur with a proven track record, including scaling a previous company to a $5B valuation, Zealthy is positioned for sustainable growth as we rapidly scale to achieve our ambitious vision. Our unwavering commitment to quality and accessibility drives everything we do. We are a team dedicated to serving our patients. While our in-person work culture runs Monday to Friday and typically extends beyond typical work hours, the true reward lies in the impact we create. Every team member is essential in building something groundbreaking. As a full-time team member, you won’t just shape the future of healthcare—you’ll also share in our success through equity ownership, because we believe that every contributor should be a literal and figurative owner of what we’re creating. If you are not prepared to fully commit to your role and contribute to the goal of creating the world’s largest and highest quality telemedicine company by working in-person four days a week, please refrain from applying. Join us and help redefine the future of healthcare. The Role: We are actively looking for a full-time Finance Manager. Please note that this is a full-time, in-person role based in New York, NY. If you are interested in remote or hybrid opportunities, this position may not be suitable for you. What You'll Do: Develop and maintain financial models to forecast company performance, revenue, expenses, and cash flow. Conduct variance analysis to track actual financial performance against budgets and forecasts. Provide insights and recommendations to senior management based on financial analysis to drive strategic initiatives.Monitor budget utilization and provide guidance to ensure adherence to budgetary constraints. Update forecasts regularly based on actual performance and changes in business conditions. Manage cash flow by monitoring cash balances, forecasting cash needs, and optimizing liquidity. Oversee banking relationships and transactions, including payments, wire transfers, and deposits. Streamline financial processes and implement efficient systems to improve accuracy and productivity. Requirements Bachelor's degree in Finance, Accounting, Economics, or related field; MBA or CPA preferred. Proven experience (4+ years) in financial management, preferably in the healthcare or technology industry. For those with less than 4 years of experience, this would likely be at the Associate level. Strong understanding of financial principles, practices, and regulations. Proficiency in financial modeling, analysis, and reporting. Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments. Detail-oriented with strong analytical and problem-solving skills. Advanced proficiency in Microsoft Excel and financial software applications. Ability to thrive in a fast-paced, dynamic environment and manage multiple priorities effectively. Benefits Time Off: Paid vacation and sick leave, increasing with tenure. Flexible time off handled case-by-case. Holidays: Paid for major US holidays. Equity & Reviews: Equity ownership with regular performance reviews that can impact salary and/or equity. Health: Medical coverage provided. Other benefits to be revisited with plan renewal.
New York, NY, USA
Negotiable Salary
Craigslist
Accounts Payable/Receivable Clerk (Fort Myers, FL 33901)
To apply for this job, follow this link https://app.smoothhiring.com/candidate/apply-job/MOD0019-AS7M?ps=clp Job Title: Accounts payable/receivable clerk About Us Owned and operated by the Linden family since 1985, Modern Tile, Carpet & Hardscapes are experts in carpet, tile, wood and other flooring needs and recently added Hardscapes to its lineup of quality products. The company serves the Fort Myers, Cape Coral, Naples, Marco Island, Bonita Springs and Sarasota areas, plus many other communities in Southwest Florida. Responsibilities • Calculate, prepare, and issue accounting documents to ensure accurate financial tracking. • Log and reconcile transactions to maintain precise records of financial activities. • Maintain strong customer relations by providing exceptional service. • Perform related clerical duties, including word processing to streamline communication and documentation. • Respond promptly and effectively to customer inquiries and suppliers in matters of accounts payable and receivable. • Utilize RFMS computerized and manual systems for efficient operations. Education High School Diploma (or equivalent) Skills • Excellent Communication Skills: Engage with customers and team members effectively, ensuring clarity and understanding. • Accounting Knowledge: Familiarity with basic accounting concepts and software, enabling accurate documentation and financial handling. • Mathematical Proficiency: Strong math skills are essential. • Attention to Detail: Meticulous approach to tasks, ensuring high-quality outcomes for every project. • Organizational Skills: Ability to manage multiple responsibilities efficiently, keeping projects on track. • Team Collaboration: Work effectively within a team environment, contributing to a positive and productive workplace. Position Type Full-Time To apply for this job, follow this link https://app.smoothhiring.com/candidate/apply-job/MOD0019-AS7M?ps=clp
3062 US-41, Fort Myers, FL 33901, USA
Negotiable Salary
Workable
Investment banking intern / venture capital intern winter-spring 2026
You will work with our small but fast-moving, dynamic team serving and investing in growth-focused business-to-business technology companies. Our entrepreneurial structure will afford you the opportunity to be involved in exciting, demanding projects. You will typically assist in building financial models, developing valuation analyses, creating pitchbooks and other presentations, developing our internal business processes and performing due diligence relating to mergers, acquisitions, capital raises, and proprietary investments by the firm's venture capital funds. First Analysis has been advising and investing in growth-focused B2B technology companies for over 40 years. Our approach is founded on comprehensive research and deep sector insights. We harness this knowledge to empower entrepreneurs, enterprises and their investors, transforming industry expertise and robust relationships into tangible results. We provide investment banking and related services through First Analysis Securities Corp. (FASC), a FINRA-registered broker-dealer and member SIPC, and invest directly in companies through First Analysis Capital Management LLC, an SEC-registered investment adviser. In our research and in all our undertakings, we aim to create an inclusive culture where the unique backgrounds and perspectives of our employees and partners are highly valued. First Analysis is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Requirements Candidates should be pursuing a bachelor's degree in business (finance) or a related area or a bachelor’s degree with relevant experience. You should be able to work in a fast-paced, team-based environment, have strong research, quantitative, analytical, and written and verbal communication skills and be proficient with Microsoft Office products, especially Microsoft Excel and PowerPoint.
Chicago, IL, USA
Negotiable Salary
Workable
Accounts Payable & Finance Assistant
About YWCA Walla Walla YWCA Walla Walla is dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all. Since 1917, we’ve enriched the lives of women and their families through programs that include domestic violence and sexual assault services, licensed childcare, and personal enrichment initiatives. We are seeking a detail-oriented and collaborative finance professional to support our mission through strong financial operations and administrative stewardship. Position Summary The Accounts Payable & Finance Assistance plays a vital role in maintaining the financial and operational integrity of YWCA Walla Walla. This position supports accounts payable, childcare billing, payroll coordination, and administrative recordkeeping across multiple programs. The ideal candidate will be organized, discreet, and committed to supporting our mission through accurate and timely financial practices. This is an on-site position based in Walla Walla, Washington. To be considered, please submit both a resume and a cover letter detailing your interest and relevant qualifications. Applications submitted without a cover letter may not be reviewed. Key Responsibilities Accounts Payable & Banking Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices in a timely manner. Reconciles processed work by verifying entries and comparing system reports to balances. Code and enter purchase orders into MIP accounting software daily Assists with vendor payments by monitoring discount opportunities, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation. Assist with payment processing, including checks and EFT payments; print checks, obtain signatures, and mail payments Receive and verify expense reports and requests from employees; prepare checks for employee payment. Maintain organized vendor files and accurate deposit records Prepare cash/check deposits and order banking supplies as needed Verifies vendor accounts by reconciling monthly statements and related transactions. Back up in absence of Accounts Receivable Childcare Billing & Program Finance Process private pay charges and generate invoices for two childcare centers Monitor late accounts and initiate collections when necessary Enter DSHS co-pays, reconcile attendance records, and submit invoices to SSPS Maintain DSHS spreadsheets and prepare monthly WINS billing (meal counts, grocery and wage expenses) Generate and mail monthly childcare statements Payroll Support Manage employee time tracking including updating and distributing monthly timesheets, and reviewing employee hours, overtime and PTO in preparation for entry into accounting payroll system. Maintain payroll worksheets and PTO tracking records Print and distribute direct deposit vouchers and pay stubs Personnel & Benefits Administration Assemble and review hiring packets; support employee benefit enrollment, and transmit hiring packet and employee benefit documentation to controller Conduct background checks and maintain employee files and binders Manage benefits documentation, including retirement enrollment and FLEX fund records Maintain accurate PFML, L&I, and SUTA files Year-End & Audit Preparation Archive prior year files and prepare new folders for the upcoming year Print and mail W-2s and 1099s Maintain complete and accurate receipt records across all programs Support audit preparation and fieldwork sample collection Regular, Full-time, Non-exempt $22.00 to $26.00 hourly, commensurate with experience and qualifications Requirements Associate’s degree in Accounting, Business Administration, or related field preferred 3+ years of experience in accounts payable or nonprofit finance Experience with childcare billing, payroll support, and grant compliance is a plus Familiarity with MIP accounting software or similar accounting software system Strong attention to detail and organizational skills Strong communication and cross-functional communication skills Computer proficiency and data entry skills; comfort with Google Workplace and MS Office 365, including excel Ability to manage sensitive information with discretion and confidentiality Ability to work independently and as part of a team Ability to work in an environment that may require adaptability and flexibility Benefits A mission-driven work environment that values collaboration, integrity, and impact Opportunities for professional growth and cross-functional learning YWCA Walla Walla has a generous benefits package that includes medical, dental, and vision; YWCA Retirement Fund; accrued sick and vacation leave; 2 personal days, and 11 paid holidays. Supportive team culture and leadership
Walla Walla, WA 99362, USA
$22-26/hour
Cookie
Cookie Settings
Our Apps
Download
Download on the
APP Store
Download
Get it on
Google Play
© 2025 Servanan International Pte. Ltd.