Office Manager - Physical Therapy Office

GXA, a rapidly growing IT and Cybersecurity consulting firm, is seeking an experienced Office Manager to oversee the day-to-day operations of our corporate office in Richardson, Texas. With a dynamic team of approximately 30 local and remote team members and a fast-paced work environment, we need a dedicated individual to ensure our office runs smoothly and efficiently. Role Overview: In this dynamic and hands-on role, you will be entrusted with managing and overseeing a range of essential operational functions, including general administration, accounting, facilities management, human resources and payroll. Your primary objective will be to foster a thriving and efficient work environment while building and maintaining a robust back-office infrastructure that supports and accelerates the company’s growth. As the central point of contact for all office-related matters, you will oversee a diverse set of responsibilities. These include managing vendor relationships, procuring office supplies, ensuring the proper functioning of the office, handling payroll and basic accounting tasks. Your role will contribute to the overall well-being of the team and will be crucial in ensuring that the day-to-day operations run smoothly, enabling the organization to achieve its strategic objectives. Key Responsibilities: Oversee the daily operations of the office, ensuring seamless and efficient back-office functions, including accounting, human resources, payroll, and supply chain management. Provide comprehensive administrative support to the team, fostering a productive and collaborative work environment. Manage vendor relationships, oversee office supplies procurement, and ensure the maintenance and functionality of office equipment. Coordinate and optimize office processes to support the company’s growth and align with operational goals. Handle various office administrative duties, including maintenance, mailing, supply management, equipment upkeep, billing, errands, and purchasing. Maintain the office condition and coordinate necessary repairs to ensure a safe and pleasant work environment. Update and maintain office policies in collaboration with the HR department. Perform payroll and lite accounting tasks Perform HR-related tasks such as onboarding, offboarding, and benefits enrollment, ensuring a smooth transition for employees. Ensure the timely and accurate invoicing and payment processing, particularly in handling client payments. Oversee facilities management, including negotiating contracts and pricing with vendors, service providers, and managing office leases. Manage the office management budget, providing accurate and timely financial reporting. Offer general support and assistance to visitors, ensuring a positive and professional experience. Be available after hours for building emergencies and respond promptly to any issues. Address employee queries related to office management matters, providing solutions and support as needed. Liaise with facility management vendors for services such as cleaning, catering, and security, ensuring the office environment is well-maintained. Conduct regular walk-throughs of the office building to ensure all areas are functioning properly. Plan and coordinate in-house or off-site activities, such as company parties, celebrations, and conferences, contributing to a positive company culture. Embrace a task-oriented role that involves meeting deadlines, adhering to processes, and maintaining a focused approach to responsibilities. Requirements A minimum of 8 years of experience in office and facilities management. Demonstrated experience as an Office Manager or Front Office Manager This is an on-site role: Must be available to work in the office Monday through Friday, from 8:00 AM to 5:00 PM. Must have reliable transportation and reside within a 35-minute commute of the office. A college degree in a relevant field of administration is required. Proficiency in the MS Office suite, particularly MS Excel and MS Outlook. Working knowledge of QuickBooks Online. Practical experience with using office equipment, including copiers and printers. Familiarity with email scheduling tools, such as Email Scheduler and Boomerang. Exceptional time management skills with the ability to multitask and prioritize effectively. Strong attention to detail coupled with excellent problem-solving abilities. Outstanding written and verbal communication skills. Superior organizational and planning capabilities in a fast-paced environment. A creative mindset with the ability to propose and implement improvements. This is a professional role: Visible tattoos or body piercings (tongue or nose) are not permitted. Benefits Health Care Plan (Medical, Dental & Vision) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Auxiliary Benefit Offerings (Legal Shield/Aflac) Salary Range $75K - $100K depending on qualifications and work experience

To apply please use the following link: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=535398&clientkey=F58C6A7A1BD420FEF8890B7B6FFB0C8C SKILLS, KNOWLEDGE AND PERSONAL CHARACTERISTICS: The following attributes are desirable for job success: experience in managing/leasing multi-family properties, certification in the multi-family (ARM, CAM, NALP, etc.), ability to bookkeeping experience, ability to communicate effectively, safety conscious, ability to asset yourself, preference for detail work, ability to work well under pressure, self-motivation and self-direction, ability to work with/without direct supervision and the ability to become a team leader. SUMMARY OF FUNCTIONS: Responsible for conversion of telephone and walk-in prospects to leases, resulting in maintained and increased occupancy, and the inherent responsibility to effectively communicate to existing residents and establish a successful renewal program. Responsibility for weekly/monthly reports to include receiving and posting of rents, with additional responsibility to assist the On-site manager with the coordination of day-to-day activities of the development, in accordance with the standards established by Quantum Residential. Assist in maintaining office clerical, filing and record keeping systems. Identify and strive to meet the resident’s needs. MAJOR DUTIES AND RESPONSIBILITIES: Duties may include, but are not limited to: Marketing: Respond effectively to telephone inquiries to generate prospective resident visits to the property. Maintain a call to show ratio of at least 65%. Show and demonstrate apartments, utilizing sales skills to demonstrate market ready product and availability to close prospects. Maintain a deposit to show ratio of at least 50%. Follow-up with prospective residents. Monitor telephone and walk-in traffic at property via welcome cards and traffic logs. Walk model tour route and opens models daily to ensure quality presentation. Obtain lease information and complete lease applications. Conduct required credit and reference checks. Set up and maintain lease files. Conduct periodic market surveys, as requested. Encourage resident retention by contacting all residents on renewal report that are not currently on lease. Lease Administration: Perform move-in inspections with new residents. Review Welcome packet with new resident in a timely manner. Maintain legal records/files. Input daily activity on daily and vacancy reports. Assist with resident relations: Prepare and process resident service requests. Assist with resident problems and complaints concerning rent payments, service requests, etc. Assist with preparation of newsletters and promotion flyers. Assist with the planning of community activities and events. Accounting policies and procedures: Collect, record & deposit rental payments, application fees, security deposits, etc. Maintain account records and journals and make bank deposits. Help to prepare weekly and monthly reports as required. Help to prepare legal action for evictions, as necessary. Supervisory responsibilities - in absence of the manager, provide “in charge” responsibilities for the property and staff. These responsibilities include being “on call” 24 hours with pager, managing and delegating staff for maximum performance of their respective job functions. Other duties as assigned. ORGANIZATIONAL RELATIONSHIPS: Reports directly to the on-site manager. In absence of manager, supervises and schedules maintenance and on-site personnel. Works with property manager, administrative division staff, staff members of other developments, outside vendors and service providers. OTHER REQUIREMENTS: Hours of Work: 8:30a.m. to 5:30p.m., Monday through Friday. 10:00a.m. to 5:30p.m., Saturday. Schedule may vary according to individual property and on-site manager. Amount of Overtime: Limited to needs of property. Physical requirements: Must be able to perform the physical functions of the position, which may include, but are not limited to: ability to walk property, including 4 flights of stairs, to complete physical inspections, deliver resident communications, and show apartments. Be able to effectively communicate with residents, staff, supervisors, vendors, etc. Must be able to lift a minimum of 60 lbs. to facilitate vacuuming, moving office furniture & lifting of supplies as needed. Experience: Two years of related business. Education: Two years of college preferred. Seniority: None required. Residency: Must be willing to live on property if required. Must meet requirements for residency in the community for which they have applied. Must have a reliable vehicle to perform various management tasks and errands, including daily bank deposits. Must have proof of liability insurance for same. Valid Driver’s License. To apply please use the following link: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=535398&clientkey=F58C6A7A1BD420FEF8890B7B6FFB0C8C

GXA, a rapidly growing IT and Cybersecurity consulting firm, is seeking an experienced Office Manager to oversee the day-to-day operations of our corporate office in Richardson, Texas. With a dynamic team of approximately 30 local and remote team members and a fast-paced work environment, we need a dedicated individual to ensure our office runs smoothly and efficiently. Role Overview: In this dynamic and hands-on role, you will be entrusted with managing and overseeing a range of essential operational functions, including general administration, accounting, facilities management, human resources and payroll. Your primary objective will be to foster a thriving and efficient work environment while building and maintaining a robust back-office infrastructure that supports and accelerates the company’s growth. As the central point of contact for all office-related matters, you will oversee a diverse set of responsibilities. These include managing vendor relationships, procuring office supplies, ensuring the proper functioning of the office, handling payroll and basic accounting tasks. Your role will contribute to the overall well-being of the team and will be crucial in ensuring that the day-to-day operations run smoothly, enabling the organization to achieve its strategic objectives. Key Responsibilities: Oversee the daily operations of the office, ensuring seamless and efficient back-office functions, including accounting, human resources, payroll, and supply chain management. Provide comprehensive administrative support to the team, fostering a productive and collaborative work environment. Manage vendor relationships, oversee office supplies procurement, and ensure the maintenance and functionality of office equipment. Coordinate and optimize office processes to support the company’s growth and align with operational goals. Handle various office administrative duties, including maintenance, mailing, supply management, equipment upkeep, billing, errands, and purchasing. Maintain the office condition and coordinate necessary repairs to ensure a safe and pleasant work environment. Update and maintain office policies in collaboration with the HR department. Perform payroll and lite accounting tasks Perform HR-related tasks such as onboarding, offboarding, and benefits enrollment, ensuring a smooth transition for employees. Ensure the timely and accurate invoicing and payment processing, particularly in handling client payments. Oversee facilities management, including negotiating contracts and pricing with vendors, service providers, and managing office leases. Manage the office management budget, providing accurate and timely financial reporting. Offer general support and assistance to visitors, ensuring a positive and professional experience. Be available after hours for building emergencies and respond promptly to any issues. Address employee queries related to office management matters, providing solutions and support as needed. Liaise with facility management vendors for services such as cleaning, catering, and security, ensuring the office environment is well-maintained. Conduct regular walk-throughs of the office building to ensure all areas are functioning properly. Plan and coordinate in-house or off-site activities, such as company parties, celebrations, and conferences, contributing to a positive company culture. Embrace a task-oriented role that involves meeting deadlines, adhering to processes, and maintaining a focused approach to responsibilities. Requirements A minimum of 8 years of experience in office and facilities management. Demonstrated experience as an Office Manager or Front Office Manager This is an on-site role: Must be available to work in the office Monday through Friday, from 8:00 AM to 5:00 PM. Must have reliable transportation and reside within a 35-minute commute of the office. A college degree in a relevant field of administration is required. Proficiency in the MS Office suite, particularly MS Excel and MS Outlook. Working knowledge of QuickBooks Online. Practical experience with using office equipment, including copiers and printers. Familiarity with email scheduling tools, such as Email Scheduler and Boomerang. Exceptional time management skills with the ability to multitask and prioritize effectively. Strong attention to detail coupled with excellent problem-solving abilities. Outstanding written and verbal communication skills. Superior organizational and planning capabilities in a fast-paced environment. A creative mindset with the ability to propose and implement improvements. This is a professional role: Visible tattoos or body piercings (tongue or nose) are not permitted. Benefits Health Care Plan (Medical, Dental & Vision) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Auxiliary Benefit Offerings (Legal Shield/Aflac) Salary Range $75K - $100K depending on qualifications and work experience

Are you an experienced Production Planner and have experience in Inventory Control?  Are you looking to grow and develop your skillset in purchasing, inventory, and management within the agriculture industry? Do you have hands-on experience coordinating between teams and maintaining accurate data for production? If so, then this may be the right fit for you to join our team in Lowell, OR, as our Production Planning and Inventory Coordinator.  Our client in Lowell, OR, a global leader in blueberry plant production (not berry sales), is looking for a hands-on, Production & Planning Coordinator to join our team. This is a unique opportunity to support large-scale plant manufacturing across 100+ greenhouses, multiple labs, and buildings on a 33,000-acre operation (4 farms, 30+ acres each).  What's in it for you?  Competitive compensation $ 50,000 - $ 55,000 per year  3 weeks of PTO, competitive health/dental & vision insurance (Individual coverage as low as 20% out of pocket, company covers 80% 401 (k) program with a 3% Safe Harbor contribution regardless of employee match A comprehensive training program that provides support and long-term growth into leadership roles Weekly team lunches, FREE blueberries, plant giveaways, and a collaborative team Overtime opportunities, no weekend shifts (emergency only or OT)  What you will be doing:  Coordinate crop planning across U.S. nursery sites and collaborate with the production, planning, and propagation teams  Maintain production capacities and space utilization with operations departments  Adjust and balance MRP work orders and ensure alignment with actual planting and production targets  Ensure there is a timely transplanting of propagation materials for production  Track and record movement of inventory across multiple U.S. locations  Reconcile inventory discrepancies through cycle counts and data validation  Maintain accurate inventory data across ERP systems  Collaborate with accounting department to resolve invoice and order discrepancies Qualifications: Experience in agriculture or nursery industries  Familiarity with ERP systems, especially SAP Business One  Proficiency with Microsoft Excel spreadsheets 2+ years of experience in business operations, data analysis, or inventory management Reliable, team-oriented, and safety-focused with a clean driving record Ability to successfully clear a criminal record check and drug screening (includes THC)  ABOUT US: TPD is a leading workforce solutions provider with a mission to help individuals succeed by providing access to opportunities in jobs, careers, and professional development. A niche provider serving North America, we specialize in placing skilled candidates within the Manufacturing, Semiconductor, and Mining industries. Whether you seek flexible or permanent positions, we assist in starting, changing, or advancing careers in a way that aligns with your goals. We are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply. Accommodations are available on request for candidates taking part in all aspects of the selection process. APPLY TODAY!

RG/2 is seeking a Claims Analyst who will be responsible for handling data entry of claimant information, claim review, report processing and reconciliation, updating and maintaining the firm’s database and document management systems, electronic and telephonic communication with claimants, claim payment distribution activities, and assisting in the preparation of periodic reports to courts and counsel. Successful candidate should be highly detail-oriented and have a demonstrated ability to work independently in a fast paced and high-volume environment. Strong sense of responsibility and cooperative attitude are critical attributes, as well as excellent interpersonal and communication (oral and written) skills. Candidate will perform a variety of assignments and must be motivated and willing to learn and apply new concepts. We believe balanced judgment, common sense, initiative and the capacity to confront a variety of situations are essential traits of a successful employee. Requirements Post-secondary education or 3 years of direct experience working in a claims administration firm or legal support services. Proficient with MS Office Strong analytical skills Benefits RG/2 is passionate about creating an inclusive workplace that promotes and values diversity. More importantly, creating an environment where everyone, from any background, can do their best work. Our competitive salary commensurate with experience. Performance based bonus and a wide range of employee benefits and support programs that include: Business Casual Dress Code 401(k)/Employee’s Pension Plan Employee Assistance Program Employee Resource Groups Global Fit / Walk My Mind Flexible Spending & Commuter Benefits Life/AD&D Insurance Long-term Disability Insurance Short-term Disability Insurance Generous PTO Medical / Dental / Vision Insurance Back-Up Advantage Program Telemed (MeMd) Pet Insurance We encourage you to apply if you are interested in contributing to the success of RG/2 while developing your career in a challenging and professional environment. When applying include a cover letter when uploading your resume. RG/2 is an Equal Opportunity Employer.

Law office seeking a team member as a full time front desk/receptionist. Full time position hours are 9am to 5pm. We are also seeking a part time receptionist for evening hours 5pm to 9pm and Saturday 9am to 5pm. Applicants must be bilingual; English and Spanish. Applicants must be able to think on your feet, be responsible and motivated. If the above describes you, we would be happy to train you.