Executive Assistant To CEO

ONE Sotheby’s International Realty is the premier source for luxury real estate along Florida’s East Coast, with 30 offices spanning from Miami and Key Biscayne to Vero Beach and Jacksonville. For more than 250 years, the Sotheby’s name has exemplified the promise of a life well lived, and ONE Sotheby’s International Realty’s direct affiliation with Sotheby’s and Sotheby’s International Realty has offered the company unparalleled, global reach with a network of more than 26,000 associates in more than 81 countries and territories with more than 1,000+ offices. As an Agent Experience Coordinator, you are an integral member of the operations team and play a critical role in the day-to-day operations of the designated office. You will support the agents with everything including understanding One Sotheby’s International Realty, guide the agents on our tools and processes, assisting with adding listings on the MLS and company’s platforms, and further outlined below. This role requires tactful and extensive interactions across departments: onboarding and agents services, IT support, marketing, and commissions/transactions. This position works closely with the Director of Administration, Managing Broker, and other members of the leadership team to ensure office is operating smoothly and efficiently.   Responsibilities This role will be responsible for, but not limited to the following:   Office Operations: ·         Serving as the face of the office by welcoming guests, answering incoming phone calls and transfer phone calls as needed, managing mail distribution, providing support for office-related needs, office-wide communications, responsible for the overall appearance and organization of the office, maintaining supply inventory, and escalating facilities matters. ·         Coordinate office meetings, trainings, events, and presentations for the designated office. ·         Assisting with the fielding of questions and work collaboratively with other team members and departments to maintain continuous communication and understanding of all questions, issues or concerns involving agents in the office. Agent Onboarding: ·         Work closely with Onboarding and Agents Services Department on the onboarding of new agents. ·         Welcome agents to One Sotheby’s International Realty and the designated office. ·         Coordinate monthly onboarding session which will allow the agents to ask any questions they may have and to ensure they are fully setup within the One Sotheby’s International Realty system. ·         Input business card orders for new agents via our preferred vendor. Listing Support: ·         Assist new agents with the transfer of listing(s) from previous brokerage, if applicable. ·         Add/edit listing(s) on the MLS. ·         Yard signs – order new agent signs to be created that follow brand guidelines, as well as sign installation and removal with our preferred vendor. ·         Photography orders with our preferred vendor. ·         Ensure listings are feeding through the Sotheby’s International Realty network and One Sotheby’s International Realty tools and platforms. ·         Processing of listings according to company policy – required documents and photos are submitted and in compliance, upload/add listings to pertinent company websites and programs, maintain organized and detailed files, obtain Managing Broker’s signature on required documents. ·         Maintain weekly listings report and other reports requested by the Director of Administration and/or Managing Broker. ·         Quarterly listings audit of MLS and internal programs. Tools and Resources: ·         Provide assistance and support for all One Sotheby’s International Realty processes, tools and initiatives that are available to the agents. Must be knowledgeable on the current tool stack and processes to guide agents and answer questions. o   Processes include listings and transactions o   Support on transaction management platform o   Support on marketing tools o   Brand Guidelines and Standards o   Offerings by Sotheby’s International Realty Requirements Requirements ·         Must have 2 - 3 years of experience in the real estate industry (preferred); with prior exposure to real estate transactions and office administration. ·         Ability to meet deadlines and deliver superior service in a fast-paced environment. ·         Strong quantitative skills desired. ·         Proficient in Microsoft Office including Microsoft Excel, Multiple Listing Service (MLS), and the ability to learn new tools as implemented by the company. ·         Impeccable presentation, communication skills, proactive, organized, attention to details and customer service. ·         Flexible team player. Benefits Job Type: ·         Full-time; the position will be performed in an office setting.   Compensation and Benefits: ·         Competitive base salary plus bonuses. ·         Comprehensive benefits package, including medical, dental, vision. ·         Company 401(k) Plan

ORDER ENTRY POSITION We work with many different customers in the wine industry. We take orders from customers and input those orders into our AMS software so that order fillers or other warehouse workers can complete the process and get product moving to the recipients. Order entry clerks work on the phone, email and sometimes in person to help fulfill orders for customers. JOB SKILLS AND REQUIREMENTS • Customer Service: Order processors work directly with customers to take their orders. Being friendly and understanding their needs is crucial to the job. • Computer Skills: Order processors with computers and database systems. Understanding how to use a keyboard, typing, as well as computer programs like Microsoft Outlook, spreadsheets, and Word documents, is helpful. • Good Vision: Being able to see well and read information that might not be well written is key. Attention to detail is a must. • Time Management: This department is a fast-paced area where speed and accuracy are essential to meet cut-off times and deadlines. Being able to prioritize the different types of orders. • Speaking and writing in English is a must.

ONE Sotheby’s International Realty is the premier source for luxury real estate along Florida’s East Coast, with 30 offices spanning from Miami and Key Biscayne to Vero Beach and Jacksonville. For more than 250 years, the Sotheby’s name has exemplified the promise of a life well lived, and ONE Sotheby’s International Realty’s direct affiliation with Sotheby’s and Sotheby’s International Realty has offered the company unparalleled, global reach with a network of more than 26,000 associates in more than 81 countries and territories with more than 1,000+ offices. As an Agent Experience Coordinator, you are an integral member of the operations team and play a critical role in the day-to-day operations of the designated office. You will support the agents with everything including understanding One Sotheby’s International Realty, guide the agents on our tools and processes, assisting with adding listings on the MLS and company’s platforms, and further outlined below. This role requires tactful and extensive interactions across departments: onboarding and agents services, IT support, marketing, and commissions/transactions. This position works closely with the Director of Administration, Managing Broker, and other members of the leadership team to ensure office is operating smoothly and efficiently.   Responsibilities This role will be responsible for, but not limited to the following:   Office Operations: ·         Serving as the face of the office by welcoming guests, answering incoming phone calls and transfer phone calls as needed, managing mail distribution, providing support for office-related needs, office-wide communications, responsible for the overall appearance and organization of the office, maintaining supply inventory, and escalating facilities matters. ·         Coordinate office meetings, trainings, events, and presentations for the designated office. ·         Assisting with the fielding of questions and work collaboratively with other team members and departments to maintain continuous communication and understanding of all questions, issues or concerns involving agents in the office. Agent Onboarding: ·         Work closely with Onboarding and Agents Services Department on the onboarding of new agents. ·         Welcome agents to One Sotheby’s International Realty and the designated office. ·         Coordinate monthly onboarding session which will allow the agents to ask any questions they may have and to ensure they are fully setup within the One Sotheby’s International Realty system. ·         Input business card orders for new agents via our preferred vendor. Listing Support: ·         Assist new agents with the transfer of listing(s) from previous brokerage, if applicable. ·         Add/edit listing(s) on the MLS. ·         Yard signs – order new agent signs to be created that follow brand guidelines, as well as sign installation and removal with our preferred vendor. ·         Photography orders with our preferred vendor. ·         Ensure listings are feeding through the Sotheby’s International Realty network and One Sotheby’s International Realty tools and platforms. ·         Processing of listings according to company policy – required documents and photos are submitted and in compliance, upload/add listings to pertinent company websites and programs, maintain organized and detailed files, obtain Managing Broker’s signature on required documents. ·         Maintain weekly listings report and other reports requested by the Director of Administration and/or Managing Broker. ·         Quarterly listings audit of MLS and internal programs. Tools and Resources: ·         Provide assistance and support for all One Sotheby’s International Realty processes, tools and initiatives that are available to the agents. Must be knowledgeable on the current tool stack and processes to guide agents and answer questions. o   Processes include listings and transactions o   Support on transaction management platform o   Support on marketing tools o   Brand Guidelines and Standards o   Offerings by Sotheby’s International Realty Requirements Requirements ·         Must have 2 - 3 years of experience in the real estate industry (preferred); with prior exposure to real estate transactions and office administration. ·         Ability to meet deadlines and deliver superior service in a fast-paced environment. ·         Strong quantitative skills desired. ·         Proficient in Microsoft Office including Microsoft Excel, Multiple Listing Service (MLS), and the ability to learn new tools as implemented by the company. ·         Impeccable presentation, communication skills, proactive, organized, attention to details and customer service. ·         Flexible team player. Benefits Job Type: ·         Full-time; the position will be performed in an office setting.   Compensation and Benefits: ·         Competitive base salary plus bonuses. ·         Comprehensive benefits package, including medical, dental, vision. ·         Company 401(k) Plan

Customer Outreach Specialist Location: Saint Paul Park Job Type: Full-Time Compensation: 40,000.00 + performance bonuses Company Overview: We are a growing carpet and house cleaning company committed to providing top-quality service and customer satisfaction. We are looking for a motivated and outgoing individual to join our team and help us expand our customer base through effective lead generation and outreach. Job Description: We are seeking a professional and personable Lead Generation & Customer Outreach Specialist to work from our office. This person will be responsible for making outbound phone calls to prospective customers, following up on leads, and booking appointments for cleaning services. Responsibilities: • Make outbound calls to homeowners and potential customers • Follow up on inquiries and warm leads • Answer incoming calls from prospective clients • Explain our carpet and house cleaning services • Schedule appointments and enter customer information accurately into the system • Maintain daily logs of calls and outcomes • Meet call and conversion targets • Assist with light office duties as needed Qualifications: • Prior experience in customer service, telemarketing, or sales is a plus • Clear, friendly phone voice and excellent communication skills • Organized and detail-oriented • Comfortable using phones, computers, and scheduling software • Dependable and punctual • Bilingual is a bonus (not required) Work Environment: • Office-based position • Collaborative and professional atmosphere • Training provided To Apply: Please send your resume and a short introduction explaining why you’re a great fit for this role.

QualDerm Partners proudly stands as the largest multi-state female-founded and owned dermatology network in the U.S., boasting over 150 locations across 17 states. Our commitment is to educate, protect, and care for your skin, delivering comprehensive care that empowers patients to achieve a confident, healthier, and more beautiful self! Our mission is to enhance awareness in communities and among healthcare professionals regarding the critical importance of skin health, which includes skin cancer prevention and encouraging healthy skin through regular dermatologic care and education. At QualDerm, we are dedicated to providing cutting-edge, proactive, and holistic dermatologic care, making high-quality skin care more accessible, while simultaneously fostering a rewarding work environment for our employees and healthcare providers. We offer not only competitive compensation and benefits but also create a unique and fulfilling company culture. Position Overview: The Medical Receptionist (GSB) plays a crucial role in our front office team, serving as the initial point of contact for our patients. This position requires exceptional organizational skills, a friendly demeanor, and a commitment to delivering high-quality customer service in a clinical environment. Key Responsibilities: Greet patients and visitors warmly, providing a welcoming presence in the office. Oversee patient check-in and check-out processes, ensuring accuracy and efficiency. Document patient arrivals and manage their information using the Practice Management System (EMR). Verify patient identity by confirming date of birth and name, creating new patient accounts when necessary. Prepare and organize necessary paperwork in advance of patient appointments. Contact patients who missed appointments to arrange rescheduling, and record these interactions in the system. Maximize patient satisfaction by effectively coordinating appointments and responding to inquiries. Assist patients in distress promptly and competently, utilizing good judgment. Maintain current and accurate patient information, and verify insurance details. Ensure the reception area is maintained in a clean and organized manner. Collect copays and outstanding balances during patient check-in and check-out. Adhere to privacy and confidentiality protocols regarding patient information. Contribute positively to team goals and overall operational success. Demonstrate a commitment to excellent customer service in all interactions. Communicate professionally with patients, visitors, providers, and team members. Perform additional tasks as directed by the Practice Manager or Area Practice Manager. Requirements High School Diploma is required; an Associates Degree is preferred. Previous experience in a medical or healthcare environment is preferred (1 year). Strong communication abilities and customer service focus. Proficient organizational skills and capability to multitask. Able to work efficiently in a fast-paced clinical setting. Benefits Benefits of joining Qualderm Partners: Competitive Pay – Attractive compensation to reward your hard work Comprehensive Health Coverage – Includes Medical, Dental, and Vision plans to keep you covered Generous 401(k) Plan – Company matches 100% of the first 3%, plus 50% of the next 2%, with immediate vesting Paid Time Off (PTO) – Accrue PTO from day one, plus enjoy 6 paid holidays and 2 floating holidays each year Company-Paid Life Insurance – Peace of mind with basic life coverage, with the option for additional plans Disability Protection – Short-term and long-term disability coverage to protect you in unexpected circumstances Additional Wellness Plans – Accident, critical illness, and identity theft protection plans for extra security Employee Assistance Program (EAP) – Access confidential support for personal or work-related challenges Exclusive Employee Discounts – Save on products and services with special discounts just for you Referral Bonus Program – Earn bonuses by referring qualified candidates to join the team QualDerm Partners is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Applicants must be currently authorized to work in the United States in a full-time basis.

The administrative assistant is a part time job that would help with basic data entry and other miscellaneous office tasks. The majority of this job would be to work on a computer and enter and enter data for payroll and tax deposits. The assistant would help around the office with the customer service and filling out emails.