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Office Manager - Physical Therapy Office63393557385729120

High End Hiring

Office Manager - Physical Therapy Office

Woodbury, NY, USA

Office Manager - Physical Therapy, Sports Medicine, Acupuncture Office In beautiful Woodbury, Long Island we are opening a new office in July 2025. We need a go getter Office Manager with Medical Office experience who wants a great opportunity to take over this new office and grow it. Work together with the doctor/owner on this new office while having the space you need to create it. Great growth opportunity within the company as well. Starting salary $28 - $33 per hour full-time, with bonus opportunity starting right away. 100K or better potential by second year. #IND Requirements Previous experience as an Office Manager in a medical, Chiropractic or PT practice. Ability to handle HR, Finance, scheduling etc Benefits Physical therapy, sports medicine and other services benefits. PTO after 90 days.

$28-33

Statewide Underwriting Services

Underwriter Assistant

Montgomery, NY 12549, USA

Our Underwriter Assistants (UWAs) are responsible for assisting Underwriters with the underwriting process. Underwriter Assistants also interact with agencies and multiple business partners outside of the company.  The Underwriter Assistant is required to put forward the best interests of the company at all times and must exhibit the same core values of the company (Positive Attitude; Adaptability; Work Ethic; Dedication; Relational-Good Customer Service). POSITION RESPONSIBILITIES (including, but not limited to): Rate/quote (as identified by Underwriter) new and existing business Effectively manage a large volume of workload as assigned. Enter new & renewal business into the appropriate rating/processing system. Assist the Underwriter in managing agency production of premium volume in line with Statewide Underwriting’s company goals. Order new & renewal inspections accordingly. Initially review inspections upon receipt from inspection vendors. Prioritize inspections needing immediate attention for appropriate action Process recommendation and/or requirement letters, Non-Renewals, and Cancellations based on direction of Underwriter or authority levels established. Process endorsements based upon direction of Underwriter authority levels established. Processes corrective endorsements such as mailing address or typo corrections (non-premium affecting endorsements). Pull loss runs from the system if requested by the Underwriter. Complete worksheets to assist with the Facultative process if needed. Support management as may be needed (various project work, testing, etc.). Assists other UAs as needed Requirements Ability to communicate effectively with insurance agencies, and others inside and outside of the company. Ability to manage and prioritize large volumes of work. Attention to detail, well-organized and ability to work well independently. A professional work ethic. Ability to be flexible and pivot among many tasks. Education/Experience: High school diploma or equivalent/Associates’ degree; Bachelors’ degree preferred. Experience with Excel, Word, PowerPoint, Outlook, and Teams. Experience working with telephone systems as well as any other computer programs is desirable. Insurance industry experience preferred. This is a full-time position. Work hours are 8:00 a.m. to 4:00 p.m., Monday through Friday. Salary Range (USD): $40,000-$45,000 Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Hybrid work schedule Generous Paid Time Off Holidays

$40,000-45,000

Patient Care Coordinator63392050340993122

Professional Physical Therapy

Patient Care Coordinator

Mamaroneck, NY, USA

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. $18 - $21 per hour Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance Life insurance 401k Employee assistance program Employee discounts Employee referral program Paid time off (PTO)

$18-21

Patient Care Coordinator63392066713089123

Professional Physical Therapy

Patient Care Coordinator

Hartsdale, NY, USA

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance Life insurance 401k Employee assistance program Employee discounts Employee referral program Paid time off (PTO)

Negotiable Salary

Patient Care Coordinator63392066786691124

Professional Physical Therapy

Patient Care Coordinator

Eastchester, Bronx, NY, USA

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. $18 - $21 per hour Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance Life insurance 401k Employee assistance program Employee discounts Employee referral program Paid time off (PTO)

$18-21

Double: Remote Executive Assistant (East Coast)63392066210433125

Zirtual

Double: Remote Executive Assistant (East Coast)

Ridgewood, NJ 07450, USA

✨ Double – Redefining What It Means to Be an Assistant ✨ At Double, we believe that having a great assistant shouldn’t be a luxury—it should be a game changer. Our mission is simple but bold: to help busy leaders win back their time by matching them with experienced remote assistants (aka Doubles) and equipping both sides with the best tools to collaborate efficiently and meaningfully. We support a range of high-caliber clients—from C-level executives and serial entrepreneurs to high-net-worth individuals and investors. If you’re a proactive, tech-savvy professional who finds joy in creating order, solving problems, and making life easier for others, you might be the Double we’re looking for. 🧭 What You'll Do As a Double Assistant, you’ll be matched with multiple clients based on your availability and time zone preferences. You’ll become a trusted partner, supporting their professional and/or personal lives with precision, discretion, and a whole lot of efficiency. Typical tasks may include: Business Support Calendar management, appointment scheduling, and scheduling conflict resolution Inbox management and correspondence drafting Coordinating domestic and international travel with detailed itineraries Expense tracking, invoice processing, and report creation Research projects, document prep, and presentation support Recruiting coordination and contact database upkeep Light social media management and content scheduling CRM management and light project coordination Acting as a liaison across internal and external stakeholders And more Personal Support Scheduling personal appointments and managing household operations Coordinating with vendors, staff, and service providers Booking travel and planning personal events Procuring gifts and providing philanthropic support Overseeing logistics and keeping everything on track Maintaining confidential records and supporting life admin tasks Being a calm, professional presence when life gets messy And more Requirements 💼 Desired Skills, Attributes, and Qualifications We’re looking for exceptional assistants with a service-first mindset and the skills to match. ✔️ Experience That Counts Minimum of 3 years as a Personal or Executive Assistant with a college degree (C-suite experience is a plus!) or 5 years of Personal or Executive Assistant experience without a degree At least 6 months of remote assistant work Experience supporting high-net-worth individuals, entrepreneurs, or fast-paced execs Previous Independent Contractor experience is highly preferred ✔️ Tech-Savvy & Tool Fluent Proficiency in Google Suite and Microsoft Office Familiarity with project management tools: Trello, Asana, Monday.com, etc. Communication platforms: Slack, Zoom, etc. CRM tools like Salesforce, Hubspot, or Zoho Expense tools such as QuickBooks or Expensify Travel platforms like Concur are a bonus Social media tools like Hootsuite or WordPress are a plus Experience with AI tools? Huge bonus! ✔️ Professionalism With a Personal Touch Exceptional communication and organizational skills Ability to multitask, prioritize, and problem-solve independently Experience managing household staff or overseeing domestic operations High degree of confidentiality, discretion, and professionalism Must be able to sign an NDA and pass a background check Fully equipped home office with reliable internet, a computer, and a phone 🤝 Contract & Compensation Status: 1099 Independent Contractor Pay: $250–$2,500+ per client/month (based on workload) Schedule: Flexible hours within standard U.S. business hours, aligned with your clients’ time zones Perks: Flexibility, autonomy, community, and exposure to incredible clients Not included: Contractors are responsible for their own taxes and benefits You’ll join a thriving community of elite assistants and have access to mentorship, resources, and support to grow your craft. Benefits 💫 Why Join Double? We’re not just a platform—we’re a movement of world-class assistants raising the bar for remote support. 🌍 Flexibility – Work with your clients to set your schedule 🎯 Autonomy – Own your work and make an impact 🚀 Growth – Gain exposure to top-tier clients across industries 🤝 Community – Access mentorship, learning resources, and peer support 🔧 Tools That Work – Help shape and use tech built specifically for the assistant-client relationship ✨ Impact – Give leaders their time back so they can focus on what matters most Ready to Apply? If you're the kind of person who thrives in fast-paced environments, finds joy in being helpful, and is ready to build meaningful partnerships with inspiring clients—we’d love to meet you. 👉 Find more information about Double withdouble.com 📚 Learn more in our FAQ Library Please Note: While hiring for this role has slowed, we are still welcoming applications from interested candidates. If this role excites you and aligns with your experience, we encourage you to apply—we’d love to hear from you!

$250-2,500

Executive Assistant To CEO63392056906115126

Team Architects

Executive Assistant To CEO

New Windsor, NY 12553, USA

Executive Assistant to CEO We are seeking a highly organized, assertive, and trustworthy Executive Assistant to directly support the CEO of a growing construction and pool company. This individual will serve as a strategic partner—streamlining executive operations, enhancing team accountability, and ensuring daily execution aligns with the company’s broader goals. The ideal candidate is proactive, resourceful, and able to thrive in a fast-paced entrepreneurial environment. We ask all applicants to complete the assessment below: https://TeamArchitects.asmt.io/XC9F47KWN/ExecutiveAssistant-StandBackGC Requirements What You’ll Do: Manage the CEO’s calendar, travel, and email inbox with precision. Serve as the CEO’s communication partner—drafting messages, coordinating with internal teams, and pushing decisions forward. Track projects, SOPs, and leadership meeting action items to ensure nothing falls through the cracks. Support HR functions including onboarding, performance tracking, and team engagement. Over time, manage light personal and financial tasks like bill pay and travel planning. You’re a Fit If You: Have 3–5+ years of EA, Chief of Staff, or Operations Coordinator experience (especially in entrepreneurial or small business settings). Are proactive, detail-oriented, and not afraid to follow up or hold others accountable. Know your way around Google Workspace, Microsoft Platform, project management tools, and basic accounting software. Bonus if you’ve worked in construction, home services, HR, or marketing. We ask all applicants to complete the assessment below: https://TeamArchitects.asmt.io/XC9F47KWN/ExecutiveAssistant-StandBackGC Benefits Why Join Us: Competitive Salary Full Benefits Package Growth potential into operational leadership Make a visible impact daily in a growing company Ready to protect priorities, anticipate needs, and drive results? Apply now and be a key part of our leadership support team.

Negotiable Salary

Brown Harris Stevens Residential Sales, LLC

Assistant Manager

Westport, CT, USA

Brown Harris Stevens Connecticut, LLC is the quintessential luxury residential real estate firm, with a history of leadership and a culture of professionalism and discretion dating back to 1873. At every level of Brown Harris Stevens, you will find highly experienced, knowledgeable experts, single-mindedly devoted to your interests and your satisfaction. With offices in Connecticut, New York City, Hudson Valley, The Hamptons, Palm Beach, and Miami our brokers are exceptional - leading the field with the quality of their work ethic, their outstanding success rate and the sheer quantity of their transactions. Responsible for the successful on-boarding of all new Sales Agents, which includes creating Welcome Kits and Benefit Packets, conducting new Agent orientations, coordinating BIO information for web site, etc. Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc. Provide input and solicit feedback from Executive Director of Sales and agents concerning staff performance and involves Human Resources, as necessary, on cases involving disciplinary issues and terminations. Work with Human Resources on matters relating to State and Federal employment law compliance, recruitment, hiring, new hire orientation, performance management, and terminations. Serve as a liaison to other Departments, including Accounting, IT, Marketing, HR, Legal, etc. Coordinate office operations, facilities management, IT related issues, office environment and equipment, handling office moves and set up, Mail Room and IT staff coverage, inventory and supplies, liaison with vendors and ensure high quality of service is consistently provided. Generate new ideas and solutions to suggest Management regarding processes, procedures, systems, forms, etc. Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc. Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries. Order/track business cards and name plates for all Agents. Process mail, and create the mailing tracker to be sent to Marketing As needed, format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity. Support agents with all digital marketing needs, including photography, print and electronic production. Maintain office window display sections; replacing window display signs as needed. Update social media accounts and provide support on office technology and any applications required by BHS or the agents. Provide back-up administrative support as needed. Assist with special projects as needed. Requirements Associates or Bachelor’s degree preferred 2 years or more of real estate or related industry experience highly desirable. 5-7 years of administrative support experience required, preferably in Real Estate or Sales environment. Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required. Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook. Ability to learn and demonstrate excellent working knowledge of Real Plus. Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization. Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role. Benefits We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan. Paid Time and Holidays Off We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year. Equal Opportunity Employer Brown Harris Stevens Connecticut, LLC believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Sales provides Reasonable Accommodation to candidates with Disabilities.

Negotiable Salary