Jefferson Valley-Yorktown Administrative Assistants Job Listings

Part Time Office Assistant (South Norwalk)

239 1/2 Flax Hill Rd, Norwalk, CT 06854, USA

Looking for a reliable Office person to work 4-8-12-16-24 hours a week . . . and more hours if desired . . . after acclimated to the work / position needs. This is a Regular ( not a short term ) commitment position. Preferably leading up to a longer hour(s) p/t f/t commitment position. Working at your own station in a small very casual 4 person office with Sales Force CRM Software . . . knowledge preferred on SalesForce CRM Application . . . but . . . ( We will Train - it is Not complex at all ). Basic Microsoft knowledge required. Internet research - scanning documents and general office tasks are also a part of the position . . . plus additional Software Applications can be used / learned / taught based on your experience and ease to grasp. This is a Very Vibrant business where Customer Service skills, Client Friendliness, Precision, meeting their and our deadlines is a must. Reliable weekly hours. Every week. We are a 36 years in business ( with no downsizing ) that operates 9 AM to 9 PM and Saturday hours available, but not required. Must have Resume and References, available to email or PRIOR to applying. Please submit to our Email. NO Commuters seeking only local individuals

$17-22

Assistant Project Manager - Construction

8 Sunset Pl, Hawthorne, NY 10532, USA

Assistant Project Manager - Construction We are a Contractor in Hawthorne looking for an Assistant Project Manager to join our team. Position Responsibilities: · Supervision and daily reporting on current jobsites · Computer literate (Email, Microsoft, adobe, project AutoCAD, etc.) · Assist in Clerical Duties (answer phones, make phone calls, emails, mailings, etc) · Knowledge of miscellaneous metals a plus · Pick up/drop off bidding documents · Pick up/drop off project materials · Call for/order materials, and pricing · Assist scheduling deliveries · Run job related errands · Assist with project submittals · Ability to drive and operate trucks and construction equipment (Forklift), optional/a plus Requirements for all applicants: · Authorization to work in the United States · Valid driver’s license and Insurable driving record, with reliable personal transportation · Travel will be required at times between NYC, NJ, CT and PA. Reimbursement for personal car use is made according to the IRS Mileage Rate or use of company vehicle. · Knowledge how to use hand tools and power tools · Lift up to 50lbs · Pass government background checks, including fingerprinting and drug test · Obtain or currently have OSHA 30 Compensation based on experience Forward your resume along with three most recent professional references. With your references, please include their current contact information, phone and email. Paid time off and benefits available after trial period. Giacorp enforces a strict drug free work environment. We are an equal opportunity and affirmative action employer Job Type: Full-time Pay: Starting at $25.00 per hour Benefits: 401(k) Paid time off Schedule: Day shift Monday to Friday Application Question(s): Pass a Drug or background check? Ability to travel to CT, NJ or PA when needed? Experience: Assistant Project Manager: 2 years (Required) License/Certification: Driver's License (Required) OSHA 10/30 (Required)

$25

ADMIN ASST / SOCIAL MEDIA

1 Lafayette Ave, White Plains, NY 10603, USA

We are looking for an administrative asst to do support work and social media. this is a great position supporting multiple company's and building a team. It starts of as a part time role and can quickly grow to full time. you Must be reliable, energitic and able to make things your own. We don't need a do gooder we need a go getter. If you are ready to get on the road, I have the road. Must have solid knowledge of, excel, social media, speak and write well. We are hiring immediately. call 646-290-6060 Today

$21-25

Office Intern- $22.00/Hour (Armonk)

47PX+9J Armonk, NY, USA

WORLD'S BEST CHEESES is one of America's leading importers. We distribute over 4,000 gourmet items to over 3,000 specialty stores. From our headquarters in Armonk NY, we have a fleet of trucks that cover most of the Eastern Seaboard. In addition, we have an operation in California. We are more than WORLD's BEST in name. We have won more "FOOD OSCARS" from the Specialty Food Association (the industry's trade group) than any other company. We have imported cheeses from over 50 countries, (in which we represent the top companies.) Besides ocean shipments, we are the #1 company with air imports. Currently, we are looking for an Office Intern until the end of the year with the possibility of it leading to a permanent position. The job consists of multitasking/miscellaneous responsibilities… answering phones, assisting the A/R and A/P Departments as well as the IT Department, invoicing, billing, and other administrative work such as data entry, filing, running errands, etc. Our ideal candidate: Is punctual and reliable Is accurate and pays attention to detail Is computer literate and fast Is friendly and enthusiastic Is well organized Working hours are Monday through Thursday, 8:00 AM to 5:00 PM and Friday, 8:00 AM to 4:00 PM. The pay is $22.00 per hour with overtime pay after 40 hours. Benefits include paid holidays, vacation days and personal days. We are located in a modern office park in Armonk. Please note that public transportation is limited in the area. This is a great job opportunity!

$22

Office Manager (Elmsford)

56 N Goodwin Ave, Elmsford, NY 10523, USA

We are a well-established stone fabrication company with a showroom and office. We are dedicated to providing exceptional service to our clients, and we’re looking for a professional to join us. Responsibilities: - Greet walk-in clients, answer phone inquiries, and provide a welcoming experience. - Handle incoming calls, take detailed messages, and respond to client and supplier inquiries promptly. - Research and coordinate with various suppliers to gather product information. - Maintain accurate records and manage invoicing using QuickBooks software. - Assist with general office duties to ensure smooth daily operations.

Negotiable Salary

Dental Front Desk (White Plains)

1 City Pl, White Plains, NY 10601, USA

We are looking for a Full time/Part time Receptionist in a Dental office to add to our amazing expanding team! This is a General Dental practice that is family oriented and provides high quality dental services for our patients. Responsibilities: • Professional demeanor and excellent telephone etiquette, schedule appointments, maintain records • Assist in managing patient accounts, including billing, aging report, payments, and financial arrangements • Maintains patient confidentiality • Professionally and politely talk to patients to help keep them at ease • Advise patients on dental care and post-treatment instructions • Maintain safe and clean environment Qualifications: - Must have a friendly, professional demeanor, quick learner, and punctual - 1 year experience is preferred - Saturdays are a must - Knowledge of the Dentrix software (Optional but preferred) Specific schedule details will be discussed during the interview process. Compensation TBD Please email Resume to be considered

Negotiable Salary

Dental Assistant (White Plains)

1 City Pl, White Plains, NY 10601, USA

We are seeking a dedicated and detail-oriented FT Dental Assistant to join our dynamic multi-lingual dental practice. We are a general dental office who provide treatment from fillings, invisalign, and implants. As a key member of our team, you will work closely with 2 other assistants and our dentists to support our staff to deliver exceptional patient care. We are a fast growing office with the newest technology available to provide better care for our patients. Key Responsibilities: Assist dentists during dental procedures. Prepare treatment rooms and sterilize dental instruments in accordance with infection control protocols. Educate patients on post-operative care instructions. Take dental X-rays as directed by dentists. Requirements: Minimum of 1 year of experience as a DA Knowledge of dental instruments and sterilization methods. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Experience with Dentrix & Dexis ( preferred ) Schedule: Full-time position. Saturday is a MUST Specific schedule details will be discussed during the interview process. Compensation TBD Please email Resume to be considered

Negotiable Salary

Office Assistant/ Asistente de oficina (Stamford)

58 Custer St, Stamford, CT 06902, USA

Small business owner is looking for an assistant. Must have valid driving license (will check driving record) Must speak and write in English proficiently. Must have basic knowledge in office programs such as Word, Excel, and Google Calendar For more information call 203-348-001seven

$18-25

State Farm Agent Team Member (Port Chester)

92 S Regent St, Port Chester, NY 10573, USA

https://dalilanamy-1.SFAgentJobs.com/jobs/1912993 Position Overview Successful State Farm Agent is seeking a qualified professional to join their winning team. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self-starter who thrives in a fast-paced environment, then this is your opportunity for a rewarding career with excellent income and growth potential. Responsibilities Use a customer-focused, needs-based review process to educate customers about insurance options. Work with the agent to establish and meet marketing goals. Develop leads, schedule appointments, identify customer needs, and market appropriate products and services. As an Agent Team Member, you will receive... Hourly pay plus commission/bonus Paid time off (vacation and personal/sick days) Valuable experience Growth potential/Opportunity for advancement within my agency Requirements People-oriented Self-motivated Ability to work in a team environment Ability to multi-task Bilingual - Spanish required Property and Casualty license (must be able to obtain) Life and Health license (must be able to obtain) If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs.

Negotiable Salary

Cool Office Job 😎 (White Plains) (White Plains)

616 Woodland Hills Rd, White Plains, NY 10603, USA

Cool Office Job 😎 Maid Brigade Office & Team Support Coordinator Full-Time | Monday–Friday, 10:00 AM – 6:00 PM | 40 Hours/Week Bilingual (Spanish & English required) Cool Office Job 😎 Maid Brigade For more information, please contact us via text at 914-741-0552. Due to a high volume of calls, texting allows us to respond more efficiently and ensures we don’t miss anyone. We appreciate your understanding and look forward to hearing from you! Office & Team Support Coordinator Full-Time | Monday–Friday, 10:00 AM – 6:00 PM | 40 Hours/Week Bilingual (Spanish & English required) We’re seeking a motivated and energetic individual to support the day-to-day success of our exceptional cleaning teams and contribute to our vibrant workplace culture. 🌟 Key Responsibilities: Team Support: Assist and support 25–40 cleaning staff by sharing daily updates, reinforcing policies and procedures, and ensuring they have the tools and info they need to thrive. Hiring & Onboarding: Coordinate interviews and onboarding with the PX Leader to ensure new hires are set up for success. Social Media Engagement: Encourage and help generate fun, engaging team content on TikTok, Facebook, and Instagram. Workplace Culture: Plan and decorate for holidays, theme days, and office celebrations to keep our team culture joyful and connected. 🎉 Communication: Provide timely and professional support to staff and customers via phone, email, and text. Operations Support: Help manage laundry, supplies, and materials. Keep our company database up-to-date with accurate information. Scan, file, and handle basic data entry tasks. Assist in managing our vehicle fleet. Team Support: Work closely with our People Experience Leader to support various team operations and culture initiatives. Special Perk: Weekly Friday Family-Style Dinners! 🍕🍔☕ Do you love cooking or have an eye for presentation? You’ll help coordinate our weekly Friday family-style dinners. We welcome your creativity, whether you're prepping dishes or arranging a beautiful food display. No professional kitchen experience needed—we’ll train you! Perks & Benefits: Paid Time Off (PTO) 401(k) Retirement Plan For more information, please contact us via text at 914-741-0552. Due to a high volume of calls, texting allows us to respond more efficiently and ensures we don’t miss anyone. We appreciate your understanding and look forward to hearing from you! Special Perk: Weekly Friday Family-Style Dinners! 🍕🍔☕ Do you love cooking or have an eye for presentation? You’ll help coordinate our weekly Friday family-style dinners. We welcome your creativity, whether you're prepping dishes or arranging a beautiful food display. No professional kitchen experience needed—we’ll train you! Perks & Benefits: Paid Time Off (PTO) 401(k) Retirement Plan For more information, please contact us via text at 914-741-0552. Due to a high volume of calls, texting allows us to respond more efficiently and ensures we don’t miss anyone. We appreciate your understanding and look forward to hearing from you!

$20

Telemarketer - State Farm Agent Team Member (Port Chester)

92 S Regent St, Port Chester, NY 10573, USA

https://dalilanamy-1.SFAgentJobs.com/jobs/1147075 Position Overview State Farm Insurance Agent is seeking an outgoing, career-oriented professional to join their team. As a State Farm team member, you will build and develop customer relationships within the community to promote State Farm products including auto, home and life insurance. Responsibilities Use a customer-focused, needs-based review process to educate customers about insurance options. Develop leads, schedule appointments, identify customer needs, and market appropriate products and services. As an Agent Team Member, you will receive... Hourly pay plus commission/bonus Paid time off (vacation and personal/sick days) Valuable experience Growth potential/Opportunity for advancement within my agency Requirements People-oriented Self-motivated Detail oriented Bilingual - Spanish preferred Property and Casualty license (must be able to obtain) Life and Health license (must be able to obtain) If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. https://dalilanamy-1.SFAgentJobs.com/jobs/1147075

Negotiable Salary

Executive Administration Assistant (Elmsford, NY)

Knollwood Rd @ Woodside Ave, Elmsford, NY 10523, USA

Westchester or vicinity retired professional person for part time work in a small insurance brokerage for 2-4 days per week. Insurance background, business background, college degree a plus, also bi lingual is good. Salary commensurate with experience. Beautiful safe clean office building which is centrally located & easily accessible. If interested Email resume’. Thank You

Negotiable Salary

Admin Assistant

114 S 6th Ave, Mt Vernon, NY 10550, USA

A Construction company is looking for an administrative assistant with some construction back ground/knowledge. The job is full time and from the office, not offline. If you are interested, please email your resume. Must have some knowledge of construction or have worked in a construction company. Must be legal to work in USA. Must have car and driver's license.

Negotiable Salary

Office Assistant Wanted (Westchester)

31 Old Katonah Dr, Katonah, NY 10536, USA

This is a temp-to-perm office assistant position that will entail answering phones/emails, scheduling appointments, contacting customers, placing orders, file maintenance as well as other projects as needed by managers. This individual must be reliable, organized, a quick learner and be able to work independently and with minimal supervision. We need someone that is willing to take initiative to get things done. Salary will depend on experience. Would be great for local individuals and college students/graduates. Requirements: Strong English written and verbal skills, Word, excel, strong customer service skills Please respond with resume if interested. Thank you!

$18

sales support (White Plains new york)

616 Woodland Hills Rd, White Plains, NY 10603, USA

This is a great opportunity for someone that is smart has ideas, speaks well and is entrepreneurial. This is a rebranding and the ideal candidate will have admin / marketing / support experience. it is a hybrid position but you must be able to commute to the white plains area. Being part of a growing small business will give the right person lot's of experience in growing a small business. I will only accept phone calls, and you should consider that call as your first interview. We are prepared to hire quickly.

$21-25

Business Management Administrator (Social Media & Sales Focused)

14 Winslow Ln, Westport, CT 06880, USA

Business Management Administrator (Social Media & Sales Focused) Here's the job description for a Business Management Administrator with a focus on social media and sales, incorporating all the details you provided: Business Management Administrator (Social Media & Sales Focused) Are you a highly organized and detail-oriented individual with a passion for social media and a knack for sales? We're seeking a proactive and skilled Business Management Administrator to support our operations, manage inventory, and drive online product engagement and sales. In this multifaceted role, you'll be the backbone of our administrative efforts, ensuring smooth daily operations, meticulous inventory control, and a strong online presence for our products. Your social media savvy and sales-oriented mindset will be key to your success. Key Responsibilities: * Inventory Management: * Maintain accurate inventory control records, tracking products coming in and going out. * Conduct regular inventory counts and reconcile discrepancies. * Price products accurately and apply appropriate labels. * Efficiently stock and organize products on shelves. * Social Media & Marketing: * Post new products online and on various social media platforms. * Develop and execute engaging social media marketing strategies for products. * Track online engagement and sales performance from social media efforts. * Sales & Customer Interaction: * Actively promote products with a sales-oriented approach. * Assist customers with inquiries and provide excellent service. * Answer phones as needed, directing calls or assisting callers efficiently. * Office & Business Organization: * Maintain a highly organized office and business environment. * Implement and maintain efficient filing systems for documents and records. * Handle general administrative tasks as required to support business operations. Qualifications: * Proven experience in administrative clerical work, preferably in a business environment. * Demonstrated social media savvy with experience in content creation and marketing. * Strong organizational skills and exceptional attention to detail. * Experience with inventory control and product management. * Sales-oriented with a track record of driving results. * Excellent communication and interpersonal skills. * Ability to work independently and manage multiple tasks effectively. Compensation: * $25 per hour * 20% commission on any sales generated

$25

SATURDAY ADMIN ASSIST (Bedford Hills NY)

45 Buxton Rd, Bedford Hills, NY 10507, USA

Saturday Office Assistant needed in busy real estate office. Computer/internet, phones, interact with agents & clients. Weekly projects. Knowledge of real estate programs a plus. Saturday only 9 to 5. Please forward resume for consideration.

Negotiable Salary

Assistant/ Secretary. (Scarsdale)

37 Church Ln, Scarsdale, NY 10583, USA

Seeking an assistant/secretary to handle incoming phone calls, responding to emails, and providing general administrative support as needed.

Negotiable Salary

Shipping and Receiving (ROWAYTON)

26 Bryan Rd, Norwalk, CT 06853, USA

Job Duties *Handle incoming and outgoing shipments by checking them physically *Check products for defects and accuracy *Organize packaging procedures to ensure safety of shipment *Pull, pack and ship finished goods *Perform shipment receiving duties while ensuring the right item has been delivered *Report any defective item prior to packing *Prepare and paste labels on shipments *Verify accuracy of orders by matching them with quantities and types *Ensure that items are properly packed and labeled *During not busy days help in production Must be authorized to work in the US, Minimum age requirement is 18 years old Must be able to pass pre-employment and random drug and alcohol testing, background and reference checks Qualifications the right candidate must have: Must have knowledge of Microsoft word, Excel, Access, Outlook. Also, UPS and FedEx software. Must have excellent communication skills. Must be fluent in English and Spanish Responsibilities: Schedule pick-ups, print labels and ensure each outgoing package is packed and labeled accurately. confirm incoming shipments quantities and reporting data. Perform inventory, control and track shipments’ delivery status and create shipping documents. The right person must be able to lift items repeatedly and to stand for long periods of time. Job Type: Full-time Salary: $17.50/hour

$17.5

Assistance Dispatcher (WHITE PLAINS)

32 Buckout Rd, West Harrison, NY 10604, USA

Job Description: We are seeking a reliable and organized Assistant Dispatcher to serve as a communication point for both emergency and non-emergency apartment repair calls. This role involves receiving service requests, transmitting messages, and generating work orders. The ideal candidate will be an excellent communicator, able to stay calm under pressure, and capable of managing multiple tasks efficiently with minimal supervision. Spanish fluency is required. Responsibilities: Answer and document emergency and non-emergency service calls Transmit information and provide solutions or escalate as needed Dispatch maintenance staff and generate work orders Prioritize requests based on urgency Use phone and computer systems regularly (Yardi system preferred) Monitor work order progress and field staff scheduling Maintain accurate logs, reports, and call activity in the system Requirements & Skills: Previous experience as a dispatcher or in a similar role preferred Tech-savvy, with proficiency in Microsoft Outlook and data entry Fast and accurate typing skills Familiarity with emergency response procedures Fluent in both English and Spanish (spoken and written) Excellent communication, organizational, and multitasking skills Strong judgment and decision-making abilities Education: High school diploma or equivalent (Preferred) Experience: Dispatching: 1 year (Preferred) Customer Service: 1 year (Preferred) Must work on-site (no remote work)

Negotiable Salary

Administrative Assistant

45 Buxton Rd, Bedford Hills, NY 10507, USA

📝 Job Description: Are you highly organized, detail-oriented, and great at multitasking? Nationwide Maintenance Inc. is seeking a reliable and motivated Administrative Assistant to join our team full-time in Westchester. ✅ Key Responsibilities: Support daily office operations with a focus on accuracy and timeliness. Manage communications, scheduling, and administrative tasks. Coordinate internal and external correspondence. Assist in preparing reports, maintaining records, and organizing documents. 🎯 What We're Looking For: Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Experience handling confidential and time-sensitive information. Prior senior-level administrative experience preferred. 📞 How to Apply: Reply directly to this post with your resume or contact marcie@nwmgc.com for more details.

Negotiable Salary

Office Work (Eastchester)

13 Joyce Rd, Eastchester, NY 10709, USA

We are looking for a young lady to assist in the office Must know: - Know Spanish and English - Work independently and be organized - Have good manners and communication skills - Know how to use computers - Be positive, honest, and dedicated - Experience in Customer Service in other countries (optional) Responsibilities: - Customer service - Schedule management - Organize and file digital documents Schedule: Monday to Friday from 9:00 AM to 6:00 PM ---Apply with resume (CV)--- *This job opening is intended to find a candidate who can perfectly handle the Spanish language

$760