Part Time Bookkeeper and Office Manger (SOMA / south beach)

📍 Location: San Francisco–Oakland Bay Area, CA 📅 Engagement Period: Immediate start through late August 2025 💼 Employment Type: Independent Contractor (1099) – Full-Time Temporary 💰 Compensation Range: Above the DOE stats range and based on experience, plus completion bonus About the Role We are seeking a mid- to senior-level Construction Cost Accountant to manage and compile financial records for a $2.3 million apartment renovation project. This role requires attention to detail, work independently, and deep familiarity with AppFolio and AIA construction documents (G702 & G703). The accountant will work closely with two property managers to finalize the 2024 financials and prepare reports for submission to our Tax CPA. Key Responsibilities - Compile and record construction expenditures from AIA G702/G703 payment applications - Post transactions to the general ledger using AppFolio - Prepare and finalize: - Income Statement - Balance Sheet - Capital Expenditures Report - Changes in Owners’ Equity - Coordinate with property managers to reconcile 2024 transactions - Ensure all financial reports are completed by late July 2025 - Submit finalized reports to the tax CPA by late July to early August 2025 - Maintain audit-ready documentation for tax preparation Qualifications - 5+ years of experience in construction cost accounting - Strong proficiency in AppFolio (required) - Familiarity with AIA G702/G703 documentation - Ability to work independently and collaboratively with property managers - Strong attention to detail and deadline-driven mindset - Experience preparing financials for tax submission Compensation - Hourly Rate | Above the DOE stats range due to the time demands - Engagement Type | Independent Contractor (1099) - Bonus Potential | Completion bonus may be offered - Future Opportunities | May lead to 2025 financial reporting work Why This Role? This is a high-impact, short-term opportunity for a seasoned construction accountant to take ownership of a critical financial closeout. If you’re detail-oriented, deadline-focused, and thrive in independent roles, we’d love to hear from you. 📩 To apply, please submit your resume and a brief outline of experience with AppFolio and construction accounting.

Job Summary: The Accounting Clerk is at the service of the Pauline Books and Media Publishing House, Book Centers, and Exhibits. The Accounting Clerk assists in maintaining accurate records by creating Journal Entries, Accounts Payable and Accounts Receivable entries and researching discrepancies. Reports to: Director of Apostolic Administration SPECIFIC ACTIVITIES: Pauline Books and Media – Accounts Payable · Confronts invoices against receiving documents and enters invoices into Teamwork System for payment. · Opens incoming mail and enters all administration (non-inventory) invoices into queue for payment. · Processes check runs. · Files all open and paid invoices. · Responds to vendor requests for updated Resale Sales Tax Exemption Certificates. · Reconciles physical inventory received with cost of invoices from Publishing House printing companies. · Reviews statements from vendors and follows up on discrepancies. · Responds to all correspondence from vendors regarding our account. · Maintains vendor database, updating address and contact information. · Informs the Assistant Manager of any ongoing issues with vendors, including credit holds and past due accounts. Pauline Books and Media - Accounts Receivable: · Opens incoming mail, applies customer payments and prepares bank deposits. · Handles correspondence related to customer accounts receivable records, past due accounts, payment discrepancies and tax-exempt certificates. · Processes monthly customer statements. · Keeps up to date records on all tax-exempt customers and maintains Avalara digital database of exempt certificates. · Maintains customer database, updating address information, merges duplicate customers, etc. · Informs the Assistant Manager of any ongoing issues with customers and past due accounts. · Performs clerical office duties as directed. · Maintains confidentiality and discretion. · Maintains desk and work environment in an orderly and clean manner. · Is willing to expand role under the direction of the Supervisor. JOB COMPETENCIES: KNOWLEDGE · Basic Accounting Procedures (At least and A.A. in Accounting) · Accounting Software, Computer Spreadsheets, and Word Processing · Standard Business Communication Tools such as phone, fax, and the internet SKILLS · High level of accuracy · Able to focus on and resolve details. · Can prioritize according to given criteria. · Able to manage many tasks in a timely manner. · Analytical, Problem-Solving Skills. · Able to write and speak standard business English. · Able to sit and work at a computer station for most of the working hours. · Phone Communication Skills ATTITUDES · A strong sense of justice and ethical responsibility · A commitment to documenting relevant information. · Willing to interact and communicate with department members. · Respect for proper procedure as a means for avoiding future difficulties. · Willing to learn software packages.

Bookkeeper/ Office Administrator - responsible for managing the day-to-day operational tasks including: -Working with support staff to enable them to do their jobs efficiently. -Excellent organizational skills, and the ability to manage multiple ongoing responsibilities related to billing, payroll, accounts payable, and office systems This role requires a strong grasp of Sage-Timberline software, or ability to quickly comprehend this construction software. Tracking and managing business license and insurance renewals, auto registrations, subcontractor’s insurances and occasional set up of new equipment amortization Qualifications: - 5+ years prior experience in office management, proficiency in Microsoft office. Willingness to learn and adapt to Sage Construction -Ability to work independently and manage competing priorities -Strong communication skills and a collaborative mindset This is a fast-paced, detail-driven environment. We're a small team, and everyone is expected to take their responsibilities seriously and contribute with focus and accountability -Competitive salary based on experience Send us your resume and a brief note about your experience. We’re looking to hire the right person soon — if you think you’d be a good fit, we’d love to hear from you. Please no recruiter inquiries — this position is for direct applicants only.

We’re hiring! On behalf of a global leader in Shipping & Transportation, we’re looking for a Payroll Coordinator who’s ready to take their career to the next level. 💰 Pay: $30–$35/hour — competitive rate with exposure to complex, multi-state payroll across multiple entities. ✨ Why You’ll Love It: Be the payroll powerhouse behind accurate, timely operations for union and non-union teams. Master multi-frequency cycles and ensure compliance across states. 🔧 What You’ll Do: - Run full-cycle payroll using leading HRIS systems - Validate timecards and attendance - Ensure policy and regulatory compliance - Audit and reconcile tax and benefits data - Handle accruals and payroll invoices - Troubleshoot system questions for employees and managers - Spot inefficiencies and implement process improvements - Support reporting and special projects 🎓 What You Bring: - Associate degree in Business, Finance, or Accounting (preferred) - CPP certification (bonus!) - 2+ years of hands-on payroll experience - Union + multi-state payroll skills = huge plus - Strong auditing, analytics, and data integrity chops - Familiarity with UKG/UltiPro, ADP Workforce Now, and Kronos Workforce Ready 💸 Referral Bonus: Know someone perfect? Get $100 if they’re hired! Ready to connect—or pass this along to someone who might be? Let’s chat!

Millbrae local CPA firm is seeking an accounting clerk to perform payroll and data processing tasks. This is an entry-level position, about 40 hours a week, or part-time about 20-25 hours a week, during 9:00am-5:30pm, Mon-Fri. The job requires organizational skills, proficiency in Windows system, Microsoft Office applications such as Word and Excel, and attention to details and accuracy. Chinese speaking a plus! Please email pdf resume and cover letter.

We are an established general contractor seeking an experienced accounting manager to oversee all aspects of accounting operations and office administration. The ideal candidate is highly motivated, professional, and capable of managing and mentoring their team. This position will have both hands on and direct supervision over general accounting, payroll, cash management, internal audits, cost accounting, risk management, IT, and office administration and will report directly to the owners. Accounting Manager Responsibilities: - Manage all general accounting functions including month-end close, WIP reporting, Job Costing, Journal entries and account reconciliation. - Oversee AP, AR, and Payroll ensuring all policies, procedures, and internal controls are followed consistently. - Oversee day to day banking relationships - Oversee all audits/reviews of financial, tax, bank, insurance, etc. - Manage a team of 2 accounting staff and 3 project coordinators Preferred Qualifications: - Bachelor’s degree in Accounting, Finance, or related field - 5+ years of progressive accounting experience along with supervisory experience - Understanding of construction/project accounting and WIP reporting - Knowledge of prevailing wage, union and certified payroll reporting - Strong communication, analytical, and organizational skills - Familiarity with American Contractor and Procore a plus What We Offer: - Highly competitive compensation - Medical, dental, and vision coverage - 401(k) plan with company match - Paid time off and holidays