Accounts Payable Reviewer (Westchester County)

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Hello, We are a retail home improvement store located in the East Bay Area and we are currently looking for a full time bookkeeper. This position is an in office position in the city of Oakland, Monday-Friday, 8 hours a day. Quickbooks experience is required. We will teach you the ins and outs of day to day tasks, accounting software, and the trade. Please send a copy of your resume to the email attached and we will invite you to an in person interview. All applications will be considered.

We are a boutique property management company looking for an experienced and detail-oriented bookkeeper to join our team at our office in San Carlos. This is a contract role and perfect for someone who excels at managing financial records and wants to contribute to our success. Responsibilities: Maintain and update financial records, including accounts payable and receivable. Reconcile bank/credit card statements and track property-related expenses. Prepare monthly financial reports. Track tenant payments and handle invoicing. Organize and maintain financial records, receipts, and invoices for property accounts. Ensure compliance with accounting standards and regulations. General office filing and other tasks as needed. Qualifications: Proven experience as a bookkeeper, preferably in property management or real estate. Proficiency in QuickBooks and Microsoft Office Suite, particularly Excel. Strong attention to detail and organizational skills. Ability to multitask and prioritize tasks independently. Fluency in Cantonese is a plus. Hours: Part-time, flexible hours (16+ hours per week, schedule to be discussed). Compensation: $40/hour, paid bi-weekly. Please note that this is a contract role. To Apply: Please send your resume and a cover letter detailing your relevant experience and why you are a great fit for this position. We are an equal opportunity employer. We do not discriminate based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other legally protected characteristics.

📍 Location: San Francisco–Oakland Bay Area, CA 📅 Engagement Period: Immediate start through late August 2025 💼 Employment Type: Independent Contractor (1099) – Full-Time Temporary 💰 Compensation Range: Above the DOE stats range and based on experience, plus completion bonus About the Role We are seeking a mid- to senior-level Construction Cost Accountant to manage and compile financial records for a $2.3 million apartment renovation project. This role requires attention to detail, work independently, and deep familiarity with AppFolio and AIA construction documents (G702 & G703). The accountant will work closely with two property managers to finalize the 2024 financials and prepare reports for submission to our Tax CPA. Key Responsibilities - Compile and record construction expenditures from AIA G702/G703 payment applications - Post transactions to the general ledger using AppFolio - Prepare and finalize: - Income Statement - Balance Sheet - Capital Expenditures Report - Changes in Owners’ Equity - Coordinate with property managers to reconcile 2024 transactions - Ensure all financial reports are completed by late July 2025 - Submit finalized reports to the tax CPA by late July to early August 2025 - Maintain audit-ready documentation for tax preparation Qualifications - 5+ years of experience in construction cost accounting - Strong proficiency in AppFolio (required) - Familiarity with AIA G702/G703 documentation - Ability to work independently and collaboratively with property managers - Strong attention to detail and deadline-driven mindset - Experience preparing financials for tax submission Compensation - Hourly Rate | Above the DOE stats range due to the time demands - Engagement Type | Independent Contractor (1099) - Bonus Potential | Completion bonus may be offered - Future Opportunities | May lead to 2025 financial reporting work Why This Role? This is a high-impact, short-term opportunity for a seasoned construction accountant to take ownership of a critical financial closeout. If you’re detail-oriented, deadline-focused, and thrive in independent roles, we’d love to hear from you. 📩 To apply, please submit your resume and a brief outline of experience with AppFolio and construction accounting.

Job Summary: The Accounting Clerk is at the service of the Pauline Books and Media Publishing House, Book Centers, and Exhibits. The Accounting Clerk assists in maintaining accurate records by creating Journal Entries, Accounts Payable and Accounts Receivable entries and researching discrepancies. Reports to: Director of Apostolic Administration SPECIFIC ACTIVITIES: Pauline Books and Media – Accounts Payable · Confronts invoices against receiving documents and enters invoices into Teamwork System for payment. · Opens incoming mail and enters all administration (non-inventory) invoices into queue for payment. · Processes check runs. · Files all open and paid invoices. · Responds to vendor requests for updated Resale Sales Tax Exemption Certificates. · Reconciles physical inventory received with cost of invoices from Publishing House printing companies. · Reviews statements from vendors and follows up on discrepancies. · Responds to all correspondence from vendors regarding our account. · Maintains vendor database, updating address and contact information. · Informs the Assistant Manager of any ongoing issues with vendors, including credit holds and past due accounts. Pauline Books and Media - Accounts Receivable: · Opens incoming mail, applies customer payments and prepares bank deposits. · Handles correspondence related to customer accounts receivable records, past due accounts, payment discrepancies and tax-exempt certificates. · Processes monthly customer statements. · Keeps up to date records on all tax-exempt customers and maintains Avalara digital database of exempt certificates. · Maintains customer database, updating address information, merges duplicate customers, etc. · Informs the Assistant Manager of any ongoing issues with customers and past due accounts. · Performs clerical office duties as directed. · Maintains confidentiality and discretion. · Maintains desk and work environment in an orderly and clean manner. · Is willing to expand role under the direction of the Supervisor. JOB COMPETENCIES: KNOWLEDGE · Basic Accounting Procedures (At least and A.A. in Accounting) · Accounting Software, Computer Spreadsheets, and Word Processing · Standard Business Communication Tools such as phone, fax, and the internet SKILLS · High level of accuracy · Able to focus on and resolve details. · Can prioritize according to given criteria. · Able to manage many tasks in a timely manner. · Analytical, Problem-Solving Skills. · Able to write and speak standard business English. · Able to sit and work at a computer station for most of the working hours. · Phone Communication Skills ATTITUDES · A strong sense of justice and ethical responsibility · A commitment to documenting relevant information. · Willing to interact and communicate with department members. · Respect for proper procedure as a means for avoiding future difficulties. · Willing to learn software packages.

Bookkeeper/ Office Administrator - responsible for managing the day-to-day operational tasks including: -Working with support staff to enable them to do their jobs efficiently. -Excellent organizational skills, and the ability to manage multiple ongoing responsibilities related to billing, payroll, accounts payable, and office systems This role requires a strong grasp of Sage-Timberline software, or ability to quickly comprehend this construction software. Tracking and managing business license and insurance renewals, auto registrations, subcontractor’s insurances and occasional set up of new equipment amortization Qualifications: - 5+ years prior experience in office management, proficiency in Microsoft office. Willingness to learn and adapt to Sage Construction -Ability to work independently and manage competing priorities -Strong communication skills and a collaborative mindset This is a fast-paced, detail-driven environment. We're a small team, and everyone is expected to take their responsibilities seriously and contribute with focus and accountability -Competitive salary based on experience Send us your resume and a brief note about your experience. We’re looking to hire the right person soon — if you think you’d be a good fit, we’d love to hear from you. Please no recruiter inquiries — this position is for direct applicants only.