Craigslist
Executive Assitant Needed (financial district)
We are a fast-growing PropTech-driven construction company specializing in electrical retrofits, solar-plus-roofing, and compliance-automation projects across California. We’re looking for an Executive Assistant with integrated project management skills—someone who can help our executive team operate at peak efficiency, coordinate multi-entity business operations, and manage day-to-day project execution.
This is not a traditional assistant role. It’s a strategic operations position supporting high-level decision making, cross-department coordination, and technology-driven workflow management.
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Key Responsibilities
Executive Support
• Manage executive calendars, travel, meetings, and correspondence with clients, vendors, and investors.
• Draft and edit contracts, proposals, and internal documents.
• Prepare board and investor reports, financial summaries, and executive memos.
• Maintain confidentiality and handle sensitive corporate, legal, and financial materials.
Project Management
• Coordinate active construction and retrofit projects from initiation through completion.
• Track schedules, permits, inspections, and deliverables using Tradify, Asana, or similar PM software.
• Assist in creating and maintaining project scopes, submittals, and status reports.
• Liaise between field teams, clients, city inspectors, and subcontractors to keep timelines on track.
• Maintain a digital project file system (Google Drive, Dropbox, or CRM integrations).
Technology & Automation (PropTech Integration)
• Support integration of company automation systems including CRM (GoHighLevel), CompliStack (AI compliance platform), and accounting workflows (QuickBooks / Tradify).
• Monitor AI chat and lead pipelines, ensuring prompt response and smooth client hand-offs.
• Assist with document automation, data tracking, and cross-platform synchronization.
Operations & Administration
• Coordinate communications across related entities (HoldCo, OpCo, Trust structures, and JV partners).
• Handle vendor onboarding, W-9s, insurance COIs, and compliance documentation.
• Manage recurring reporting, task lists, and executive dashboards.
• Support hiring, onboarding, and HR compliance coordination.
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Qualifications
• 3–5+ years experience supporting C-suite or senior management, ideally in construction, real estate, or PropTech.
• Strong understanding of project management processes and software (Asana, Tradify, ClickUp, Airtable, etc.).
• Exceptional organizational, writing, and communication skills.
• Tech-savvy with ability to integrate workflows across CRM, PM, and accounting systems.
• Self-starter who thrives in a fast-moving, entrepreneurial environment.
• Bonus: experience with QuickBooks Online, Google Workspace, or AI workflow tools (Zapier, GoHighLevel).
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Compensation & Benefits
• Competitive salary (DOE)
• Performance-based bonuses tied to project success
• Hybrid work flexibility
• Growth pathway into Operations Manager or Chief of Staff role

395 Golden Gate Ave, San Francisco, CA 94102, USA
Negotiable Salary