Part-Time Personal Assistant - $25/hour (atherton)

You are friendly, compassionate, organized, detail-oriented, well groomed & ready to be the administrator for our beautiful, small, centrally located naturopathic clinic, located on the Lake Union waterfront (also on the bike path). The qualities you bring are: reliability, efficiency, honesty & enthusiasm, among others. Your administrative duties would be for 2 practitioners. This is close to or up to a full time position (average is 37.5-40 hrs/wk, but more typically 40) with paid time off in accordance with WA state law. The clinic hours are potentially negotiable with a starting time between 8-9am, ending at 4-5pm M-F. Very occasionally, ie when both doctors are out of the office, there is an option to work from home. Phone time is a primary part of the job. Being friendly, engaging, articulate and efficient are skills that are essential. Key Responsibilities: Scheduling & Calendar Management – 20% * Manage the provider’s calendar & patient appointments. * Coordinate & schedule new patients; collect initial clinical info & demographics, set up patient portal on EHR system. * Schedule follow-up appointments for returning patients, including coordination of lab/imaging results etc. Patient Care & Follow-Up – 50% * Handle ongoing patient communications via phone, text and email (including voicemails & inquiries). * Conduct follow-up outreach for labs, appointments, or check-ins. * Manage referrals, lab & imaging orders, plus prescription requests & renewals. Billing, Insurance & Accounts Receivable – 25% * Collect time of service payments. * Monitor and manage accounts receivable and outstanding balances. * Insurance billing: prep & send paperwork (HCFA's), monitor billing activity/claim status, post payments, communicate with EHR & insurance carriers when needed. General Office Administration – 5% * Maintain organised charts (paper transitioning to electronic) & manage documentation (filing, scanning, faxing). * Assist with clinic supplies, including ordering, inventory, and price comparison. Note that we are about to shift EHR systems, moving from a current, smaller scale system to the new one: Athena Health. Qualifications: - A minimum of 2 yrs administrative experience. Prior work in a health care setting is a plus. - Great customer service skills. A big part of this job is providing accurate and thorough information about our unique set of services over the phone to prospective patients as well as creating a relationship with and managing current patient administrative needs. - Maintaining confidentiality - a must. - Familiarity and congruence with Holistic Medicine. It is important that you truly know how to multi-task, organize and prioritize your duties as this job is quite autonomous. Pay is hourly, DOE. You are also welcome to a 25% discount on all of our dispensary items (vitamins, botanicals, homeopathics, various supplements). Please be personal when you respond. Taking the time to write a cover letter to express why you are moved to apply for this position and telling us a little about yourself is essential. Address cover letters to: Dr JoAnna Forwell Thank-you.

Accounts Payable Specialist (Part Time) GGN is seeking organized, detailed, mathematical minds who are as delighted by the rigor of accounts payable/receivables as they are by the intermittent variability that is a part of working within a creative practice. The Accounts Payable Specialist reports directly to the Accounting Manager and works in partnership with Project Managers. Key responsibilities include managing the billing process from generating and sending invoices to tracking payments and collecting overdue amounts. This role requires accurate financial records, reconciling accounts, resolving billing issues, responding to inquiries, and preparing reports. The position ensures documentation and communication in an accurate, efficient, and timely manner; keen attention to detail; strong organizational skills; and the ability to multi-task. This is a part time position, 24 – 32 hours per week. Essential Duties and Responsibilities • Accounting o Oversee the accurate and timely preparation and routing of monthly invoices. o Track consultant and vendor invoices, reconcile vendor statements, and follow up with clients on accounts receivables. o Resolve billing discrepancies. o Process employee expense reports including validating proper approval and coding o Reconcile and audit credit card transactions on a monthly basis. o Assist with credit card support including issuing new cards, handling declines, deactivating cards, etc. o Track and communicate IRS milage updates and similar. o Process and file cash application/deposit. o Participate in monthly financial statement close, including reconciling assigned balance sheet accounts and recording journal entries. o Perform other related duties as required. • Project Support/Setup o Assign and track project numbers. o Provide support to Project Managers by assessing, reconciling, auditing and coordinating project budgets and other project-related financial information primarily as it relates to tracking data in Ajera. o Update and create rate tables. • General Office Administration o Support Accounting Manager in the coordination and management of benefits administration including but not limited to annual open enrollment, transportation benefits, and principal perks. o Coordinate Certificate of Insurance (COI) requests and file COIs for access on Company server. o Review and coordinate timesheets and expenses before submitting to Accounting Manager. o Monitor and file PTO requests and add personnel time away to the team calendar. o Support office duties by providing general Administrative back-up. Required Knowledge, Skills, and Abilities: • Excellent attention to detail and ability to handle high volumes and varied requirements; • Clear verbal and written communication, self-management and initiative-taking, and inclination for collaboration; • Able to read, write, edit text, and perform/understand simple mathematical functions without recourse to a computer or calculator; • Problem solver that understands when to escalate concerns; • Strong organizational and time-management skills; • Proficient with Microsoft Office Suite, especially Excel; • Proficient with Bluebeam Revu (a plus); • Strong ethics, integrity, and discretion; • Must have the ability to quickly develop knowledge of GGN internal processes, systems, and priorities, and uphold them while also having the willingness to embrace change and look for improvements; • Knowledge of Ajera (Deltek) software is a plus as this is our accounting and personnel management platform; • Candidates must be authorized to work in the United States. Bachelor’s or Associate’s Degree OR relevant work experience along with a proven record of success in a similar position and a minimum of 2 years in bookkeeping, invoicing, and accounts payable or other related experience. Experience in architecture, engineering, or construction is a plus. Candidates must be authorized to work in the United States. About GGN GGN is a collaborative landscape architectural design community with a diverse range of projects locally, nationally, and internationally. Our projects involve all aspects of site design, including natural systems, hardscape, plants, soils, irrigation, and site furniture and amenities. We enjoy continuous learning and solving problems through a combination of open-minded listening, rigorous research, and hands-on trial and error in all aspects of our practice. Location Seattle, WA Compensation & Benefits Salary Range $26 - $36 per hour 401K with matching 100% Employer-paid health, vision, and dental insurance Employer-paid local Metro card Dog-friendly studio Must be local and available to work in our Seattle office Firm events such as hikes, picnics, and volunteer days To Apply Please send your resume and cover letter to jobs@ggnltd.com, directed toward Keshni Kishore. Information should be 5MB or less and directly attached to your email, not via a third-party link. Applications received by October 13, 2025 will receive priority consideration. More About GGN Our Mission and Values @ggnmages | LinkedIn

COMPANY: JKL Corporation is an established real estate management company that operates primarily out of the San Francisco Bay Area. Since 1978, we have professionally managed a diverse portfolio of institutional-quality multifamily apartment, office, and R&D projects. ABOUT THE POSITION: We are currently looking for a part-time Office Admin to join our property management team at our office in San Mateo, CA. We anticipate 16-24 hours of work per week during normal business hours. RESPONSIBILITIES: -Answering Telephones -Responding to Correspondence (email mostly) -Filing -Scanning -Data Entry -Assist Property Management Staff EDUCATION AND REQUIREMENTS: -High School Degree -Detail Oriented COMPENSATION: -$24-28 per hour -Biannual Performance Bonuses Equal Opportunity Employer: We are proud to be an Equal Opportunity Employer and are committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We encourage applications from individuals of all backgrounds and experiences.

Join The Barricade Co. as a Pre-Lien Specialist / Administrative Assistant Are you ready to be part of a team that values dedication, accountability, and courage? Look no further – The Barricade Company, a leading force in traffic management, is looking for a detail-oriented Pre-Lien Specialist / Administrative Assistant to support our Las Vegas and Phoenix offices. Who You Are: • Do you have strong organizational skills and attention to detail? • Are you comfortable managing documents, deadlines, and data entry with accuracy? • Are you proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Drive)? • Can you type at least 50 words per minute? • Do you enjoy supporting a team and communicating clearly with coworkers, vendors, and clients? If this sounds like you, we’d love to hear from you! Your Role: As a Pre-Lien Specialist / Administrative Assistant, you’ll be responsible for: • Preparing, tracking, and filing preliminary lien notices in compliance with state requirements. • Maintaining accurate lien-related records and tracking important deadlines. • Providing general administrative support including data entry, filing, and document management. • Assisting both the Las Vegas and Phoenix offices with office tasks and communications. What We Offer: • Competitive pay: $18 – $20 per hour, depending on experience. • Schedule: Monday through Friday, 7:00 AM to 3:00 PM. • Medical, Dental, and Vision benefits coverage for full-time employees • Paid time off (PTO) • 401(k) with company match • Career advancement: Opportunities for professional growth within the company. • Supportive workplace: Join a team that values respect, accountability, and integrity. Why Choose The Barricade Co.: Discover more than just a job – join a workplace where your contributions matter. We provide training, career development opportunities, and a strong team environment built on our core values. Apply Now and Start Your Journey! Ready to make an impact? Apply today by completing our quick online application and survey: Apply Here For more information, visit The Barricade Company or contact our office at 702-960-8559 Mon- Fri 7 am to 3 pm. Equal Opportunity Employer: The Barricade Co. is proud to be an Equal Opportunity Employer. This information outlines the general nature and level of work performed by employees in this classification. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Position Summary The Office/HOA Community Manager serves as the central liaison between the Board of Directors, residents, staff, and service providers. Reporting directly to the Board, this role is responsible for overseeing daily operations of the community, ensuring effective communication, enforcing community rules, supporting committees with administrative tasks, and project-related functions. Key Responsibilities Board of Directors Support • Prepare and distribute meeting agendas and packets. • Post meeting notices and notify committee chairs of reporting deadlines. • Attend Board meetings and record minutes. Resident Relations • Act as the primary point of contact for residents. • Provide clear and professional communication (written and verbal). • Resolve resident concerns using critical and creative thinking. • Assist in welcoming new residents. • Be available to residents throughout the workday Financial Administration • Code and process invoices and payments. • Collect and deposit HOA assessments. • Notify residents of delinquent accounts. Legal & Compliance • Maintain property files in accordance with the Davis-Stirling Act. • Draft legal correspondence on behalf of the Board. • Coordinate with legal counsel and city officials as needed. • Distribute governing documents and ensure regulatory compliance. Human Resources Administration • Develop job postings and interview criteria. • Facilitate background checks and drug screenings. • Complete onboarding paperwork and maintain personnel files. • Process workers’ compensation claims. • Provide monthly reports on sick leave and vacation usage. Staff Coordination • Support the Park Services Foreperson with project planning listed in the annual reserve study. • Assist with performance evaluations. • Address staff concerns and escalate to the Board when appropriate. • Assist Park Services Foreperson with proposals, bids, and contracts. • Approve timecards for payroll processing. Office Operations • Respond to phone calls, emails, and text inquiries in a timely manner. • Manage document distribution and office supply inventory. • Coordinate common area rentals (Lodge rooms & Mill). Rule Enforcement and Compliance • Monitor and enforce community rules and CC&R compliance. • Manage violation notices and resolution processes. Project Management • Assist with special projects and community development initiatives as directed by the Board. Other Duties • Perform additional tasks as assigned by the Board of Directors. Qualifications Knowledge & Expertise • Office administration and standard business practices. • Microsoft Office Suite (Outlook, Word, Excel) and QuickBooks. • California HR and payroll regulations. • Davis-Stirling Act and HOA governance. • Real estate transactions (deeds, titles). • Permitting and building codes. • Workers’ compensation and property insurance. Skills • Strong organizational and time management abilities. • Effective leadership and decision-making. • Professional written and verbal communication. • Ability to manage multiple priorities under pressure. • Basic financial and budgeting proficiency. Abilities • Interpret and apply HOA laws and policies. • Takes initiative and self-motivation. • Think critically and solve problems creatively. • Maintain confidentiality and professionalism. • Build positive relationships with residents, Board members, and vendors. • Work independently and follow through on tasks. Education & Experience • High school diploma or GED required. • Associate’s degree or equivalent preferred. • Minimum of three years of relevant onsite HOA community management experience. • Certified Community Association Manager (CCAM) preferred. MONTEVALLE OF SCOTTS VALLEY, INC is an Equal Opportunity Employer. We are committed to providing a work environment free of harassment, discrimination, retaliation, disrespectful or other unprofessional conduct based on: • Race • Religion • Color • National origin • Ancestry • Physical or mental disability • Age • Sexual orientation • Military or veteran status • Any other basis protected by federal, state or local law or ordinance or regulation. Diversity, Equity, and Inclusion: We are committed to fostering a diverse, equitable, and inclusive workplace where all individuals are respected and valued. We welcome applicants from all backgrounds and experiences, and we are proud to be an equal opportunity employer.

Receptionist Location: Cleveland, OH (Onsite Daily) Schedule: 4–5 hours per day, Monday–Friday Contract Length: 2-month minimum, month-to-month thereafter If interested, please reply with copy of resume Summary We are seeking a professional and organized Receptionist to serve as the first point of contact for our office. This role requires a friendly, detail-oriented individual who can manage daily front desk operations while supporting the smooth flow of office activities. Responsibilities Maintain a clean, welcoming, and professional reception area. Greet and direct visitors, ensuring a positive first impression. Handle incoming calls, emails, and correspondence promptly, directing them to the appropriate contacts. Coordinate with office vendors and service providers to support day-to-day operations. Provide general administrative support to ensure an efficient and productive workplace.