NOW HIRING!!!! IMMEDIATE NEEDS!!! (Irwindale)

Now Hiring: WIP Admin – $18.50/hr City of Vernon, CA | Full-Time | Temp Role | Immediate Start Join a leading food company in the City of Vernon! We're seeking a detail-oriented and collaborative WIP Admin to support our team in a dynamic office environment. Key Responsibilities: Provide day-to-day administrative support Communicate clearly and professionally via email and in-person Utilize Excel to manage and organize data efficiently Assist with internal team coordination and reporting Ensure accurate and timely documentation What We’re Looking For: Prior administrative experience Strong Excel skills and computer proficiency Excellent attention to detail Strong written and verbal communication skills A team player with a collaborative mindset Schedule & Pay: Hours: Monday–Friday, 8:00 AM – 4:30 PM Availability: Willing to work a few hours on weekends (Sat/Sun), especially during Q4 Overtime: Available as needed Rate: $18.50/hr Work Environment: Business casual office setting Fast-paced and supportive team culture If you're organized, tech-savvy, and ready to hit the ground running, we’d love to hear from you! Qualified candidates will be invited to interview with our team. Must be bilingual spanish and English Apply today Call to make an appointment (562)842-3030 MUST HAVE RESUME!!!

An administrative assistant provides organizational and clerical support, handling tasks like managing schedules, answering calls, preparing documents, organizing files, and maintaining communication to ensure the smooth operation of an office or department. They are the central point of contact, supporting other staff members and executives, and their duties often include data entry, bookkeeping assistance, office supply management, and coordinating travel arrangements. Common Responsibilities Communication: Answering phones, directing calls, greeting visitors, and responding to emails and correspondence. Scheduling and Calendar Management: Arranging meetings, appointments, and managing calendars for individuals and teams. Document Preparation: Creating, editing, and proofreading documents, reports, memos, and presentations. Filing and Record Keeping: Maintaining physical and electronic filing systems, databases, and other important records. Office Operations: Ordering and maintaining office supplies, managing inventory, and ensuring equipment is operational. Support for Staff: Assisting managers and other staff members with various tasks to improve efficiency and workflow. Basic Bookkeeping: Performing basic bookkeeping tasks, tracking expenses, and managing invoices. Travel Arrangements: Coordinating and booking travel arrangements for staff. Skills and Qualities Organization: Essential for managing multiple tasks and keeping information in order. Communication: Strong written and verbal communication skills are vital for interacting with various stakeholders. Multitasking: The ability to handle several tasks at once in a fast-paced environment. Attention to Detail: Required for tasks like data entry, proofreading, and record-keeping. Computer Proficiency: Experience with office software for creating documents, spreadsheets, and presentations.

Schedule: 20-30 hours per week, flexible (within 9:00 AM – 6:00 PM, Monday–Friday) About the Role We are seeking an experienced Commercial/Property Manager to join our team. This individual will be based in our Calabasas office while overseeing properties located in Oklahoma and Florida. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced environment. Important: Experience with AppFolio property management software is non-negotiable. Applicants without AppFolio experience will not be considered for interview. Key Responsibilities • Oversee and manage day-to-day operations of commercial properties located in Oklahoma. • Utilize AppFolio to manage tenant communications, rent collections, maintenance requests, reporting, and financials. • Coordinate property maintenance, repairs, and vendor management. • Prepare and review property budgets, financial reports, and occupancy updates. • Ensure compliance with all company policies, property regulations, and relevant state/local laws. • Provide excellent customer service to tenants, property owners, and vendors. • Collaborate with the corporate office to ensure seamless communication between Calabasas, Oklahoma and Florida properties. Qualifications • Mandatory: Strong, hands-on experience with AppFolio (will not interview candidates without this). • Prior experience as a commercial or property manager required. • Strong organizational and multitasking skills. • Excellent communication and customer service skills. • Social Media and Marketing experience a plus • Paralegal and Accounting Experience a plus • Ability to work independently and take initiative Hiring Requirements: • Valid identification that proves your right to work in the United States • As a condition of employment, you may be required to pass a drug screen and background check

***NOT A REMOTE POSITION*** MINIMUM of 2 years RECENT billing experience. We are seeking a professional, hard working individual, who is able to work independently. Knowledge of MS Word, Excel, and patient medical record software is required. Must have excellent communication skills. Responsibilities: - Entering/checking patient demographics - Claim submission - entering/reviewing claims into billing software - Contact patients and/or insurance carriers when necessary - Work directly with multiple doctor's offices - Multitasking and using time efficiently- must be organized - Follow up on all correspondence received for any accounts outstanding - Responsible for reviewing outstanding patient collections balances and insurance balances Qualifications: - Previous billing experience in medical billing WITHIN LAST 2 YEARS - Knowledge of medical terminology, ICD10, correct modifier usage, etc. -Must have clear understanding of insurance guidelines, protocol and claim processing -Ability to work efficiently and at a good pace -Excellent written and verbal communication skills -Ability to thrive in fast-paced environment ***DO NOT CALL***

Job Description – Administrative Assistant Reports To: President / CEO / Executive Management Employment Type: Full-Time Position Overview We are seeking a highly organized and proactive Administrative Assistant with experience to provide executive-level administrative and financial support to senior management. The ideal candidate will have a strong background in construction project coordination, office management, and basic accounting functions, with the ability to anticipate needs, handle sensitive information, and manage multiple priorities in a fast-paced environment. Key Responsibilities Executive Support - Provide high-level administrative support to the CEO and executive team. - Manage executive calendars, schedule meetings. - Assist with project documentation, submittals, RFIs, change orders, and contracts. - Track deadlines for bids, proposals, permits, and compliance reports. - Maintain records of subcontractor agreements, insurance certificates, and lien releases. - Coordinate with project managers, superintendents, and field staff to support smooth project execution. - Support compliance with safety regulations, prevailing wage requirements, and company policies. Accounting & Finance Support - Process accounts payable (A/P), including vendor invoices, subcontractor payments, and expense reimbursements. - Manage accounts receivable (A/R) by preparing client invoices and tracking payments. - Pay company bills and ensure all payments are processed on time. - Assist with project cost tracking and provide financial reports to management. - Collaborate with the accounting team or external CPA as needed. Office & Administrative Management - Maintain electronic and hard copy filing systems for project, financial, and company records. - Handle confidential information with discretion. - Liaise with vendors, subcontractors, and clients on behalf of executives. Qualifications • 3–5 years as an Administrative Assistant, preferably in a construction or related industry. • Associate’s or Bachelor’s degree preferred; equivalent work experience accepted. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); QuickBooks or similar accounting software experience is a plus. • Familiarity with construction management software (Procore, Bluebeam, Viewpoint, or similar) is highly desirable. • Familiarity with construction terminology, contracts, permits, compliance documents, and project workflows. • Strong organizational skills, attention to detail, excellent written/verbal communication, and the ability to multitask under deadlines. Key Attributes • Professionalism and discretion when handling sensitive information. • Strong problem-solving skills with a proactive mindset. • Ability to work independently and as part of a team. • Strong interpersonal skills to effectively communicate with executives, staff, clients, and subcontractors.

Customer Service/Office Logistics in 50 year established company. Process customer orders, answer phones & emails, organize contracts, assist as needed. M-F 11-5, Saturdays as needed 10-1. Must be familiar with Microsoft Office Suite & Quick Books. Salary negotiable and commensurate with skills. Must have clean background check and speak and write English fluently. Apply online at www.ArdsleyMusic.com.