Admin Jobs ($18-$19.75/hr) (Lihue)

A prominent small law firm is looking for a Legal Assistant/Clerical Assistant to join our team. Responsibilities will include but are not limited to organizing and summarizing clients' documents; creating spreadsheets; assisting with drafting legal documents; interacting with clients; and organizing case files. This role with require extensive communications with clients and potential clients, including many individuals who speak Spanish as their primary language. Therefore, candidates with fluent Spanish speaking skills are strongly preferred. Prior office experience, particularly law office experience, is important. Pay Scale: $20 per hour

Our client, the largest local union of professional musicians, is seeking a Long Term Temporary Administrator to join their team. The role would start ASAP and requires someone to be in the office 5 days a week from 9:30am-5:30pm. The role will pay up to $22/hr. Key Responsibilities: Perform data entry in our proprietary system (training will be provided). Answer and manage a high volume of phone calls from Local 802 members in a courteous and professional manner. Process checks and credit card payments from members accurately and securely. Provide general administrative and clerical support to the Electronic Media department as needed. Qualifications: Previous clerical, administrative, or office support experience preferred. Strong attention to detail with accurate data entry skills. Comfortable handling high call volumes and providing excellent customer service. Ability to learn new systems quickly with provided training. Reliable, punctual, and able to work fully on-site. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are a boutique property management company located in Manhattan, currently seeking a full-time Administrative Assistant. The role of a Admin Assistant is essential to us as you are a representation and first line of contact for our firm. We are able to provide training if needed and growth opportunities as well. Some of the requirements and/or responsibilities for this position will be: - Must have excellent verbal and written skills - Fielding a high volume of phone calls - Knowledge of Microsoft Office (Word, Excel, Outlook) - Assist with filing & mailings - Ability to multi-task - Assist property managers - Correspond with tenants and owners - Ability to work independently as well as be a team player in a fast-paced environment - Knowledge of Yardi is a plus, but not required - Growth opportunities available - We offer health benefits + optional 401K + performance bonus Please e-mail your resume in Word or PDF format. Thank you in advance for your interest.

A long-term established, growing fashion industry firm is seeking a responsible and energetic Customer Service Admin to join its team. This role is suitable for someone comfortable communicating with corporate customers, fulfilling order requests, and answering general inquiries. The ideal candidate is organized, a great communicator, and interested in learning about apparel fit. Responsibilities: ● Respond to customer phone calls and emails regarding new orders, inquiries on existing orders and questions about the firm's products and services ● Follow up on customer inquiries and outstanding orders ● Work closely with global and local shipping teams and prepare shipping quotes for sales team ● Work closely with Sales Team to prepare customer order documentation ● Create inventory items in our ERP system ● Organize and maintain proper inventory tracking ● Handle additional customer service and administrative responsibilities as assigned Requirements: ● 2 years of college preferred. Minimum 1 year experience in an office environment. ● Proficient with Microsoft Office (Specifically Excel), G-Suite, Netsuite experience is a plus ● Strong professional verbal and written communication skills ● Ability to manage, sort, prioritize and respond to a high volume of incoming emails and correspondence ● Strong, proactive, and friendly customer service skills ● Meticulous organizational skills ● Ability to multitask efficiently

Our client, a global life sciences consulting firm with an office near Penn Station, is seeking a Long-Term Temp Administrative Assistant to support their busy NYC office during their peak season (Q4). The team is very busy and needs additional administrative support, and this role is critical to helping operations run smoothly. You'll be supporting the NYC office with a range of tasks including calendar management, travel coordination, event support, and more. This is a great opportunity to work in a dynamic, professional services environment. Key Responsibilities Calendar management for team members Booking travel and managing related logistics Processing expenses and reimbursements Supporting internal events (e.g. booking rooms, managing catering) Conference room reservations General office support as needed Qualifications 2+ years of experience in a corporate administrative role Prior experience in a professional services environment strongly preferred Ability to operate efficiently and autonomously with limited direction Strong organizational and multitasking skills Excellent communication and interpersonal abilities Friendly, warm, and resourceful personality Comfortable navigating ambiguity ("operating in the grey") Bachelor's degree preferred Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

To apply, - Send a PDF copy of your resume to the job posting - Include 2-4 sentences about why you are interested in this role and describe your qualifications - Past this exact phrase into the subject line of your application: "Exec. Assistant" MGNY Consulting Corp. is a fast-growing firm simplifying property tax management and driving innovation in affordable housing across New York City. Founded in 2008, we’re a collaborative, service-driven team, and we’re looking for motivated professionals to grow with us and make a real impact on the city we call home. Status: Full-Time Schedule: 8:00 - 5:00 pm with a 1-hour lunch break Location: On site at 109 E 9th Street, New York, NY 10003 Annual Salary: $54,600-$58,500 Benefits: Medical, Dental, Vision, LTD, 401(k) with match, Commuter Benefits with company contribution, Paid Time Off including: Vacation, Sick, Holidays & Educational Position Summary: This position has overall responsibility for providing administrative support to MGNY’s NYC office and various MGNY’s departments as necessary, with a primary focus on the Tax Appeal Unit. Responsibilities to include, but not limited to: providing client support, general administrative duties, following up with clients and government agencies for various services, and handling current & potential clients' questions and concerns via phone, email, and chat. Essential Functions: General Office Duties: - Greet visitors to the office - Answer and direct phone calls for the main office line - Managing schedules for executive team - Maintain and order office supplies - Maintain and order kitchen and bathroom supplies - Assist in planning and coordinating office meetings and company functions Tax Appeal Unit Duties: - Process client onboarding - Provide courteous customer service to applicants, tenants and clients - Provide clear, consistent, and transparent communication with clients, property owners, and government agencies to obtain required documentation or provide status updates. - Follow up with clients, as needed. Enter and manage data for client communications in internal systems, ensuring records are up-to-date - Create agreements, such as Tax Appeal documents, as needed - Process checks, take payments over the phone, and follow up on unpaid invoices as needed - Other duties as assigned Education and Experience: - Associate Degree and 3+ years of relevant professional experience, including office, hospitality or retail experience; or the equivalent combination of education and real-estate related experience Required Skills/Abilities: - Proficient with Microsoft Office Suite and G-Suite - Excellent verbal and written communication skills - Demonstrated ability to work in a solutions oriented mindset - Ability to develop new client relationships - Excellent time management skills with a proven ability to meet deadlines - Ability to prioritize tasks and to delegate them when appropriate - Learning agility, resourcefulness - Drive for results - Highly detail-oriented with strong accuracy when preparing, reviewing, and entering documents and data Physical Requirements: Ability to sit at a computer monitor for extended periods of time Ability to perform repetitive finger, hand, and arm movements Ability to lift up to 15lbs. Ability to effectively discern information and formulate appropriate action Ability to reach, squat, bend, and manually manipulate standard office equipment Reasonable accommodation statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.