OFFICE ASSISTANT/PERSONAL ASSISTANT (Downtown West Palm Beach)

SEEKING PROPERTY MANAGEMENT ASSISTANT (1 year of experience required.) Property management company in Tamarac, FL is seeking to hire a property management assistant for an ENTRY LEVEL POSITION. At least 1 year of experience is required. On the job training. Growth potential within the company. Job Description includes but is not limited to the following duties : • Assist the Senior Property Managers with daily operations. • Communicate with tenants. • Communicate with vendors and coordinate maintenance requests. • Data entry on property management software. • Follow up with rent payments. • Visit and inspect the properties. • Draft documents (Leases, notices, letters, reports, etc.). • Carry out any administrative tasks assigned by management. • Perform office tasks and errands. • Specific duties may vary depending on the season and organization's needs. Requirements: • Must have at least 1 year of experience in property management. • Must have experience on property management software like Yardi, Buildium, AppFolio, Rent Manager or Propertyware. • Must be fluent in English and Spanish. (Speaking, writing and reading). • Must have a valid and active driver’s license. Must have reliable transportation and drive when necessary. Must be able to drive for at least one hour. (Mileage and tolls will be reimbursed). • Proficient in office software applications such as Microsoft Office Suite (Word, Excell, Outlook). • Must be able to carry / lift 50 pounds. • Must be able to stand / walk for at least 1 hour. • Must be able to use stairs and ladders up and down. • Must be able to be exposed to outside elements. Schedule: • Monday to Friday. • 9 AM to 5 PM. • 1 hour lunch. • 35 Hours a week. Compensation: $20 per hour. Mileage and tolls will be reimbursed. Growth potential within the company. Experience: 1 year of experience required. On the job training. Work Location: On premise job. 80% office, 20% on the field servicing the properties. Job Location: Tamarac, Florida. Call us to send your resume (954) 354-2738. RPC Realty LLC. Tamarac, FL.

We’re a fast-paced, team-driven remodeling company seeking a proactive and experienced Office Administrator to join our Tamarac office. If you thrive in a dynamic environment and enjoy taking ownership, we’d love to hear from you! About the Role: You’ll support multiple levels of staff, manage office operations, and help drive team success. This includes direct communication with clients, carriers, and project managers, as well as follow-ups, scheduling, and documentation. We’re looking for someone who anticipates needs, communicates clearly, and brings strong initiative to every task. Key Responsibilities: • Provide administrative support across departments • Call and follow up with clients, insurance carriers, and vendors • Coordinate with project managers to ensure timely updates and documentation • Manage email communications and scheduling • Maintain organized systems and workflows • Assist with insurance claim processes as needed • Help foster a collaborative, high-performing office culture What We’re Looking For: • Proven experience in office administration and team support • Strong leadership, planning, and organizational skills • Excellent written and verbal communication • Ability to multitask and stay focused in a fast-paced environment • Proficiency in Microsoft Office (Outlook, Word, Excel) • Quick learner • Available Monday–Friday, 8:30 AM–5:00 PM • Experience with insurance claims is a plus • Bilingual candidates are a plus (english-spanish) Benefits Include: • Paid vacation • Health, dental, and vision insurance • 401(k) options • Supportive team environment To Apply: Please send your resume in PDF format to be considered. No phone calls, please. Background check required. Drug testing paid by the company.

Looking for a Secretary Assistant Office Manager that is savvy, quiet but efficient and experienced in multitasking, including but not limited to: Collections Help with Billing Customer service with tenants Tend to service providers Should be personable and outgoing and a go getter when given a task - gets it done. Minimum of 4 years of experience in a high pace business environment. Responsible and always on time - going beyond what is asked. Multitasking and not afraid to roll up sleeve to get the job done. Previous experience a plus and college degree a plus Please send resume. Send Resume. Send Resume. Please send couple of pictures Please send 2 references Please send Resume Thank you

Dealership in Plantation Florida Full time employment Compensation: Salary Bilingual in Eng/Spanish -Highly responsible, reliable, must be punctual, trustworthy, honest and patient -Internet and computer literate -Excellent organizational skills, -Ability to answer multiple phone lines and take proper messages -Ability to effectively follow up with customers by phone, text, and email Only serious inquiries only, Please call Ben at 954-756-2940 Job Type: Full-time Pay: $16-22per hour Schedule: • 10 hour shift • 8 hour shift

Position Summary The Office/HOA Community Manager serves as the central liaison between the Board of Directors, residents, staff, and service providers. Reporting directly to the Board, this role is responsible for overseeing daily operations of the community, ensuring effective communication, enforcing community rules, supporting committees with administrative tasks, and project-related functions. Key Responsibilities Board of Directors Support • Prepare and distribute meeting agendas and packets. • Post meeting notices and notify committee chairs of reporting deadlines. • Attend Board meetings and record minutes. Resident Relations • Act as the primary point of contact for residents. • Provide clear and professional communication (written and verbal). • Resolve resident concerns using critical and creative thinking. • Assist in welcoming new residents. • Be available to residents throughout the workday Financial Administration • Code and process invoices and payments. • Collect and deposit HOA assessments. • Notify residents of delinquent accounts. Legal & Compliance • Maintain property files in accordance with the Davis-Stirling Act. • Draft legal correspondence on behalf of the Board. • Coordinate with legal counsel and city officials as needed. • Distribute governing documents and ensure regulatory compliance. Human Resources Administration • Develop job postings and interview criteria. • Facilitate background checks and drug screenings. • Complete onboarding paperwork and maintain personnel files. • Process workers’ compensation claims. • Provide monthly reports on sick leave and vacation usage. Staff Coordination • Support the Park Services Foreperson with project planning listed in the annual reserve study. • Assist with performance evaluations. • Address staff concerns and escalate to the Board when appropriate. • Assist Park Services Foreperson with proposals, bids, and contracts. • Approve timecards for payroll processing. Office Operations • Respond to phone calls, emails, and text inquiries in a timely manner. • Manage document distribution and office supply inventory. • Coordinate common area rentals (Lodge rooms & Mill). Rule Enforcement and Compliance • Monitor and enforce community rules and CC&R compliance. • Manage violation notices and resolution processes. Project Management • Assist with special projects and community development initiatives as directed by the Board. Other Duties • Perform additional tasks as assigned by the Board of Directors. Qualifications Knowledge & Expertise • Office administration and standard business practices. • Microsoft Office Suite (Outlook, Word, Excel) and QuickBooks. • California HR and payroll regulations. • Davis-Stirling Act and HOA governance. • Real estate transactions (deeds, titles). • Permitting and building codes. • Workers’ compensation and property insurance. Skills • Strong organizational and time management abilities. • Effective leadership and decision-making. • Professional written and verbal communication. • Ability to manage multiple priorities under pressure. • Basic financial and budgeting proficiency. Abilities • Interpret and apply HOA laws and policies. • Takes initiative and self-motivation. • Think critically and solve problems creatively. • Maintain confidentiality and professionalism. • Build positive relationships with residents, Board members, and vendors. • Work independently and follow through on tasks. Education & Experience • High school diploma or GED required. • Associate’s degree or equivalent preferred. • Minimum of three years of relevant onsite HOA community management experience. • Certified Community Association Manager (CCAM) preferred. MONTEVALLE OF SCOTTS VALLEY, INC is an Equal Opportunity Employer. We are committed to providing a work environment free of harassment, discrimination, retaliation, disrespectful or other unprofessional conduct based on: • Race • Religion • Color • National origin • Ancestry • Physical or mental disability • Age • Sexual orientation • Military or veteran status • Any other basis protected by federal, state or local law or ordinance or regulation. Diversity, Equity, and Inclusion: We are committed to fostering a diverse, equitable, and inclusive workplace where all individuals are respected and valued. We welcome applicants from all backgrounds and experiences, and we are proud to be an equal opportunity employer.

Seeking an individual with: -Proven leader with organizational skills -Multi-tasker -Proficient knowledge of Microsoft Word and be able to create Excel spread sheets. -Self-starter who is a strong communicator and critical thinker -Comfortable with AI skills-ChatGPT, Notion AI, Zapier, Airtable, etc -Thinks in systems, not just in tasks -Has previous experience in administration and tech implementation preferred This individual will assist an entrepreneur who has successfully built a business with a million-dollar plus revenue steam. The goal is to find that team member who can strategize with the entrepreneur to replicate that success and more! This is a remote position paying $15 per hour and 15 hours per week to start. This adaptable, administrative talent can see this position grow from part-time to full time and to $18-25 per hour, in a very short time. As the business grows, so do the fiscal rewards! Only individuals who send a cover letter sharing your plan to create business growth and the systems you will utilize to accomplish that goal, will be considered. Serious inquiries only.