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Administration & Office Support

Hudson

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Location:Hudson

Category:Administration & Office Support

Accounts Payable Clerk - Part-time (approximately 20 plus hours/week) (Burlington)63863021566081120

Accounts Payable Clerk - Part-time (approximately 20 plus hours/week) (Burlington)

KeyPoint Partners, LLC One Van De Graaff Drive, Suite 402 Burlington, MA 01803 Telephone: 781.273.5555 Position: Accounts Payable Data Entry Clerk - Part-time, Burlington, MA Join the area’s premier commercial real estate service firm as our portfolio expands. Work with the Accounting team to process invoices and the payments of goods and services related to assigned properties. Reports to Accounts Payable Manager Individual must have three years of data entry or office experience. An understanding of real estate or property management environment a plus. Individual must have excellent customer service, accounting skills, and computer literate. Knowledge of Microsoft Office and accounting software a plus. Experience with AvidPay a plus. Individual must be able to interact throughout company on all levels, along with clients and vendors.

3 Pinevale Ave, Burlington, MA 01803, USA

Dental Front Desk (Tewksbury, MA)63863021512449121

Dental Front Desk (Tewksbury, MA)

We are looking for a professional and friendly Dental Front Desk Coordinator to join our established dental practice. As the first point of contact for our patients, you will be responsible for providing outstanding customer service and managing the day-to-day operations of the front desk. Responsibilities: Greet and welcome patients as they enter the office Answer phone calls, schedule appointments, and manage the appointment calendar Verify insurance information and handle patient billing and payments Maintain accurate patient records and ensure compliance with privacy regulations Assist in coordinating patient flow and ensuring timely service Requirements: Previous experience as a dental front desk receptionist is required. Excellent communication and interpersonal skills Proficiency in dental practice management software Strong organizational skills and the ability to multitask Attention to detail and a commitment to patient confidentiality Benefits Salary $25-$30 per hour. Also offering: 401K Dental insurance Health insurance Paid time off

149 Park Ave E, Lowell, MA 01852, USA

Assistant Estimator / Office Coordinator (Westford)63863021372931122

Assistant Estimator / Office Coordinator (Westford)

Ryan Gath Electric Corp., a well-established electrical contractor, is looking for an Assistant Estimator / Office Coordinator. This role supports our Estimator while keeping front-office operations running smoothly. Responsibilities: • Assist Estimator with takeoffs, bid prep, and proposals • Coordinate and maintain project schedules • Answer phones, log new leads, and support customer inquiries • Order materials from vendor lists generated during takeoffs • Organize project notes, photos, and documentation • Communicate with clients, vendors, and field staff Qualifications: • Experience in construction/electrical industry preferred (willing to train) • Strong organizational and multitasking skills • Proficient with Microsoft Office; comfortable learning new software • Excellent communication and customer service skills Why Join Us? • Competitive pay (based on experience) • Training and career growth opportunities • Collaborative, team-focused work environment

9 Ward Hill Rd, Westford, MA 01886, USA

Negotiable Salary

Office Assistant/Dispatcher63863021328771123

Office Assistant/Dispatcher

Joe’s Auto & Towing is seeking a reliable, organized, and motivated individual to join our team as an Office Assistant/Dispatcher. This is a key role in ensuring smooth daily operations and excellent communication with staff and customers. Responsibilities include: • Answering phones and emails in a professional manner • Scheduling, dispatching, tracking drivers and service calls • Support drivers with routing and problem-solving • Maintaining accurate records, logs, and reports • Providing general office support, file organization, filing, light cleaning and holiday/season office decorating • Assisting with customer service and problem resolution • Supporting management with administrative tasks as needed Qualifications: • Strong communication and organizational skills • Proficiency in Microsoft Office Suite (Outlook, Excel and Word) • Ability to multitask in a fast-paced environment • Proficiency with computers and scheduling software (training provided if needed) • Previous office administrative or dispatch experience required • Dependable, detail-oriented, and a team player • Demonstrated discretion, professionalism, and confidentiality. We Offer: • Competitive pay based on experience • Steady hours with opportunity for growth • Supportive team environment

54 Pawtucket Blvd, Tyngsborough, MA 01879, USA

Negotiable Salary

Accounts Payable Clerk - Part-time (approximately 20 plus hours/week)63863021141251124

Accounts Payable Clerk - Part-time (approximately 20 plus hours/week)

KeyPoint Partners, LLC One Van De Graaff Drive, Suite 402 Burlington, MA 01803 Telephone: 781.273.5555 Position: Accounts Payable Data Entry Clerk - Part-time, Burlington, MA Join the area’s premier commercial real estate service firm as our portfolio expands. Work with the Accounting team to process invoices and the payments of goods and services related to assigned properties. Reports to Accounts Payable Manager Individual must have three years of data entry or office experience. An understanding of real estate or property management environment a plus. Individual must have excellent customer service, accounting skills, and computer literate. Knowledge of Microsoft Office and accounting software a plus. Experience with AvidPay a plus. Individual must be able to interact throughout company on all levels, along with clients and vendors.

3 Pinevale Ave, Burlington, MA 01803, USA

Business Office Assistant - Entry Level (Concord)63856011384195125

Business Office Assistant - Entry Level (Concord)

Business Office Assistant Concord, MA Full Time – 40 hour opportunity Hourly rate: $20.00 - $21.00 Entry Level opportunity Job Summary Individual will join a five-person team of professionals who manage the finances of the agency. Overall responsibilities include reviewing reports and reconciling differences, assisting with data entry, and performing a variety of other office tasks. Prior experience in an accounting position is a plus. Schedule flexibility is possible to fit your needs. Join our team and change someone's life! At Minute Man Arc, our dedicated staff includes more than 200 employees who improve the lives of people with disabilities. We offer a work environment that values and respects diversity. Living up to our core values, we empower the people we proudly support and make a real impact in the world. We provide hands-on training opportunities with plenty of room for growth, both personally and professionally. If you want a meaningful job with exceptional benefits, read on... Our benefits: $2,000 hiring bonus 10 days paid vacation every year to start 13 days paid holidays each year 3 days paid personal time each year Up to forty hours sick time in accordance with the MA sick time law. Health insurance with fully paid health care deductible Free prescription drugs -- no copays Dental insurance available Vision insurance available Free life insurance in the amount of your annual salary Free short-term and long-term disability insurance Free training and certification in your field Tuition reimbursement Essential Duties and Responsibilities Review bi-weekly payroll retirement deductions. Review monthly payroll deductions for medical, dental, and vision benefits, and compare to vendor invoices for accuracy. Review staff overtime report and enter in the current fiscal year tracking spreadsheet. Enter cash, checks and credit card transactions daily into spreadsheet. Assist in reviewing the regional transportation service billing twice per month. Take attendance at the front door as clients with disabilities are arriving each morning. Perform other office duties such as filing, scanning, and preparing purchase requisitions. Be a backup resource for other administrative functions as needed. Review multiple bi-weekly reports on various topics such as payroll, food stamps and overtime. Prepare requisitions for payment for Employment Services, CBDS and administration as necessary. Requirements Basic understanding of office practices. Math skills sufficient to perform essential functions of the position. Ability to utilize computers (Excel and Word) and telephones to perform essential functions. Attention to detail and strong organizational skills are critical. Minimum high school diploma and relevant experience. Prior accounting experience preferred Minute Man Arc is committed to providing a caring and safe environment for all the individuals we serve. To help ensure this, Minute Man Arc conducts annual background checks on all employees. These checks include a criminal background check (CORI). For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://minutemanarc.isolvedhire.com/jobs/1603134-489896.html

27 Forest Ridge Rd, Concord, MA 01742, USA

Patient Care Coordinator63849526886273126

Patient Care Coordinator

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a smooth patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. Responsibilities: Greet and check in patients, ensuring accurate and complete patient information. Collect copays and patient balances as needed. Manage appointment scheduling. Answer phone calls and respond to patient inquiries or direct them to the appropriate department or healthcare professional. Collect and update patient information. Assist with administrative tasks such data entry and maintaining patient records. Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance STD/LTD Hospitalization insurance Accident insurance Life insurance 401k with employer match Employee assistance program Employee discounts Employee referral program Paid time off (PTO)

Medford, MA, USA

Negotiable Salary

Patient Care Coordinator63849420646275127

Patient Care Coordinator

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a smooth patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. Responsibilities: Greet and check in patients, ensuring accurate and complete patient information. Collect copays and patient balances as needed. Manage appointment scheduling. Answer phone calls and respond to patient inquiries or direct them to the appropriate department or healthcare professional. Collect and update patient information. Assist with administrative tasks such data entry and maintaining patient records. Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance STD/LTD Hospitalization insurance Accident insurance Life insurance 401k with employer match Employee assistance program Employee discounts Employee referral program Paid time off (PTO)

Seabrook, NH, USA

Negotiable Salary

Home Care Scheduling Coordinator63848353256065128

Home Care Scheduling Coordinator

Eminence Home Care is looking for talented Scheduling Coordinator to join our amazing team! Eminence Home Care is seeking a Scheduling Coordinator in our Manchester, New Hampshire office. As a home care scheduling coordinator, you will coordinate and manage appointments, ensuring that clients' needs and caregivers' availabilities align. You will handle scheduling conflicts, emergencies, and last-minute changes, maintaining clear communication with clients and caregivers. Additionally, you will document scheduling activities, ensure compliance with company policies, and support the delivery of high-quality care. What you'll be doing: Organization Liaison: You will be the bridge between Eminence Home Care, clients and their families, case managers, and caregivers to maintain supportive and effective care. Scheduling Wizard: Managing client and employee staffing requests will help you develop into a scheduling virtuoso as you make sure everyone receives the proper treatment at the appropriate time. Caregiver & Client Engagement: Provide updates and keep open lines of communication with our clients, their families, and our caregivers in order to ensure that they always feel supported. Client Match Making: Not only will you be responsible for managing schedules, but you're also forging important bonds by taking into account their needs, interests, and personalities. You will assist in pairing clients with caregivers to maintain beneficial and lasting relationships. What we're looking for: Experience providing high level service to clients addressing their needs and concerns Strong communication and interpersonal skills Previous administrative or scheduling experience required. Previous healthcare experience preferred. Familiarity with homecare management software or electronic medical records. Ability to multitask and switch gears frequently. The ideal candidate for this role should be dependable, detail-oriented, highly organized, and able to maintain focus and composure in a fast-paced setting. The candidate should also have excellent multitasking skills and the ability to adapt quickly to changing priorities. Compensation: $20-21 / hour Hours: Monday to Friday 8:30am - 4:30pm Location: Manchester, NH Requirements Benefits Referral Bonuses 401k with Employer Match Medical, Dental, and Vision plans Flexible Spending Accounts Short-term and Long-term Disability Employer-Paid Life Insurance Pet Insurance and Discount Plans Weekly Pay Opportunity for advancement & more!

Manchester, NH, USA

Part-Time Operations Administrative Assistant63845372215553129

Part-Time Operations Administrative Assistant

As a family of brands, it is Our Home's ethos to create and provide delicious, wholesome snacks to communities throughout the U.S. at a great value. We strive to create snacks that offer nourishment and a warm and welcoming sense of familiarity. Our Home is not just the house we live in, but the communities of which we are a part. Our Home gets the best snacks into hands, homes, and communities around the country so that we can flourish together. We believe that a unified culture and shared values are essential to our success. At Our Home... We have Growth Mindsets: We grow ourselves, our teams, and our company, both personally and professionally. We embrace Integrity & Accountability: We do what we say we are going to do, and take ownership of our actions. We Push the Boundaries: We challenge the status quo, and are creative problem solvers who win where others don't. We believe that we are Stronger Together: Collaboration is at the center of what we do. We win and lose together. Our Home makes snacks for everyone and will continue to be known for flavorful snacks with better ingredients that satisfy every occasion and craving. We deliver this through our portfolio of household favorite snack brands, including Pop Secret, From The Ground Up, Food Should Taste Good, Popchips, RW Garcia, Good Health, Parm Crisps, Sonoma Creamery, and You Need This. Our Home is one of the fastest growing Better For You food brands in the country and this explosive growth requires great people with a passion for better-for-you snacks. Our Home is seeking a Part-Time Operations Administrative Assistant to assist the main office staff of our Fitchburg, MA location with administrative functions directly related to the plant. This role is part-time in nature and can be flexible on hours with a target of 20-25 hours per week. Tasks like spreadsheet building, filing, updating reports, and other general admin duties will be a priority Key Responsibilities Assist with scheduling, questions, or updates Order and track office supplies as needed Maintain digital and physical files for all projects and compliance records Perform administrative tasks including filing, data entry, and maintaining organized records Proofread documents for accuracy and clarity before distribution Support office management functions to maintain a productive work environment Collaborate with team members on various projects as needed Create organized fieldwork packets for daily job sites Other general office support Requirements High School diploma or equivalent Microsoft Office Suite experience Strong Communication skills Strong team player Fluency in English and Spanish Desire to learn/improve personally and professionally Capable of working efficiently with cross-functional teams Preferred skills Prior experience in manufacturing office role preferred Benefits Health Care Plan (Medical, Dental & Vision) 401k Plan with Company Match Paid Time Off (Vacation, Sick & Public Holidays) Life Insurance (Basic, Voluntary & AD&D) Parental Leave Short Term & Long Term Disability No recruiters, please

Fitchburg, MA 01420, USA

Negotiable Salary

Spanish Speaking Receptionist (Cambridge)638392724469791210

Spanish Speaking Receptionist (Cambridge)

Busy law office is looking for full time/ or part time Spanish Speaking Receptionist. The right candidate must be able to multi task and have great communication skills. Salary is based on experience

Rindge Ave opp Clay St, Cambridge, MA 02140, USA

Need Service Advisor at Priority Chrysler Dodge Jeep Ram! (Salisbury)638283286382091211

Need Service Advisor at Priority Chrysler Dodge Jeep Ram! (Salisbury)

Priority CDJR is looking for a Service advisor! We are busy and now is the time to bring on an additional service advisor who can grow with our team here at Priority. Come work for a dealership that has the major manufacture backing and plan for longevity. We are seeking experienced advisors or if you are new to the industry we will be willing to train for success! The position starts at 19/hr with full benefits and commission structure. Must be coachable and easy to work with. professionalism is a must with staff and customers. If you feel you are a good fit for this job listing please contact us via email or phone which is attached to the top of this listing. -Team Priority-

154 Elm St, Salisbury, MA 01952, USA

Seasonal Area Manager (Merrimack Valley Area) $65 - $95/hr638282566444811212

Seasonal Area Manager (Merrimack Valley Area) $65 - $95/hr

Join our team as a Seasonal Winter Area Manager and play a crucial role in managing operational staff during active winter weather within a designated geographical area. This position offers a dynamic work environment where you will lead field crews and service partners to ensure efficient and safe operations. Our company values excellent communication, follow-through, and a commitment to quality service. Excellent communication and follow through are a necessity between you, your crews and managers. Knowledge of heavy equipment operation, field crew management, and previous snow removal experience is recommended. Areas needed Merrimack Valley. Responsibilities Effectively manage operators and service partners throughout your portfolio Work in conjunction with all on-site operators, shovel crews, site supervisors, and other Area Managers Coordinate successful completion of the Scope of Work according to Level of Service Participate in pre-season crew training events Complete all required training Attend pre-storm and post-storm meetings Communicate with operators, subcontractors, and staff regarding storm expectations and dispatch accordingly Have experience in anti icing and de-icing Maintain SET list and document all site visits and services in SiteFotos Complete all post-storm paperwork (on-site inspections, equipment inspections, and consumables inventory) and submit directly to Branch Manager Report damages to property, equipment, or injuries immediately to Branch Manager Qualifications Completion of JC Grounds Area Manager Training Program Working smartphone Valid driver’s license MA Hoisting License 2A Experience working in dynamic and active job sites with field crews and service partners Excellent communication and follow-through skills Knowledge of heavy equipment operation and/or previous snow removal experience is recommended Apply now in 2 minutes! Powered by

11 Russell St, Littleton, MA 01460, USA

Admin/Leasing Consultant (Revere)638282566667551213

Admin/Leasing Consultant (Revere)

Position Summary: Act as Admin and Leasing Consultant to the property management office. You will act as leasing assistant to the Property Manager and Leasing Manager. Assist applicants and current residents directly with information, showings and referral services. Facilitates an awareness of Resident needs and trends within the community. Assist with the screening and background check of new prospect residents. This position provides admin services and leasing services and maintains contact with Property Manager and Maintenance Manager. Bi-Lingual a huge plus! Responsibilities: Administrative Assistant: assist with all office administrative duties • Leasing: Assists with marketing and showings, reviewing applications, screening prospective residents and preparing section 8 voucher paperwork. • Organize all applications and provide application updates when requested. • Meet daily with Property Manager and Maintenance Manager to update vacancy log. • Prepare Move in Files. • Ensure there are always Welcome Packages available and up to date. – Follow up with Office Assistant. • Request Key sets to be ready for move ins. – Follow up with Maintenance. • Change resident’s status in computer system when 30-day notice is provided, always keep copy of written. notice in tenant file and update vacancy log. • Send lease Renewals for market and subsidized units 60 days prior to renewal date. • Ensure all Lease charges for Self-Renewing Leases are updated. • Add work orders to system through Maintenance App when visiting the properties for showings. • Request Admin. Assistant to schedule Pest Control service when activity is seen or reported by either Maintenance, contractor, resident or an inspector. • Know how to sell parking stickers to residents if needed. • Draft notices to residents. • Provide complete leasing information to prospect residents. • Offer low income applications to rejected applicants with low income and no section 8 voucher. • Provide support at front desk when Admin. Assistant is out of the office, at lunch or no one is available to pick up the office phone. Requirements: • Bachelor’s degree or equivalent work experience. • Customer Service Experience. • Detail oriented. • Positive attitude, eager to learn and build intellectual capital in a fast-moving work environment. • Exceptional organizational and communication skills. • Ability to interact with a wide range of people from diverse cultures. • Ability to answer and conduct business over the phone. • Sensitivity and understanding regarding the needs of residents. • Ability to work with persons of diverse backgrounds. • Ability to work under pressure.

298 Jericho Hill Rd, Waltham, MA 02451, USA

Negotiable Salary

Administrative Assistant (North Reading)638282565594911214

Administrative Assistant (North Reading)

Dental office seeking Part Time team member for Front Desk. Seeking a friendly , organized and reliable team player to assist with our daily front desk duties. Experience preferred but we are willing the right candidate. Duties include, answering the phone , making appointments and billing. Benefits include Retirement planning Paid time off

240 Main St, North Reading, MA 01864, USA

Work From Home – AI Data Specialist (Flexible Hours, Extra Income)638282565966091215

Work From Home – AI Data Specialist (Flexible Hours, Extra Income)

Apply here: https://jobs.lever.co/rws/f9e2d443-3939-4fe8-93c5-ab767c6cae55?lever-origin=applied&lever-source%5B%5D=Craigslist We are hiring AI Data Specialists to support the improvement of AI-generated content in English. - Job Type: Freelance - Location: Remote - Schedule: Part-time, 10+ hours/week – flexible, work anytime - Start Date: Immediately - Duration: Until Dec 2025 (extension possible) - Rate: 18 USD/hour What You’ll Do - Data collection, evaluation, and annotation - Pairwise comparisons - Tagging and labeling (text, audio, video, images) ⚠️ Important: Using AI tools or Large Language Models (LLMs) to complete tasks is prohibited and will result in removal from the project. Requirements - Advanced English (B2, C1, C2, or Native) - Preferred: experience with AI/data tasks (annotation, evaluation, QA, etc.) Benefits - 100% remote - Flexible schedule - Extra income -Timely payments Apply here: https://jobs.lever.co/rws/f9e2d443-3939-4fe8-93c5-ab767c6cae55?lever-origin=applied&lever-source%5B%5D=Craigslist

VMPX+X5 Derry, NH, USA

Executive Assistant (boston: boston/cambridge/brookline)638017092645131216

Executive Assistant (boston: boston/cambridge/brookline)

Our client, a progressive, innovative nonprofit organization in the religious sector is seeking a full-time Interim Administrative Director for an approximately six-month temporary assignment, with potential for permanent hire. This on-site role is located in West Newton, MA, with parking available and access to the Green Line. Hours are 8:30 AM to 5:00 PM, and the pay range is $35-$40/hour, with a possible permanent salary of $80K-$95K. The organization is undergoing a staff restructuring and seeks a committed candidate with strong administrative and office management experience. Key Responsibilities: Supervise administrative and A/V assistants; ensure timely completion of office tasks Manage office functions including mail, check processing, and vendor coordination Support payroll and bookkeeping coordination Assist with membership renewal and bnei mitzvah logistics Handle logistics for High Holy Days and weekly services Serve as liaison with venue partners and oversee service-related logistics Provide administrative support to the Board and Executive Committee Candidate Qualifications: Minimum 3 years of administrative or office management experience Proficiency in MS Office, Google Workspace, QuickBooks, PowerPoint, and Zoom Strong organizational skills and attention to detail Ability to manage multiple priorities in a fast-paced environment Familiarity with Judaism and Shulcloud is a plus Must be able to work in-person in West Newton, including some evenings and holidays Qualified and interested candidates are encouraged to apply today for immediate consideration. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

19 Webster Pl, West Newton, MA 02465, USA

Office Admin Assistant (Westford)638016119539211217

Office Admin Assistant (Westford)

Job Summary: Primary focus will be helping the Office Manager keep the office running smooth & efficiently, while providing administrative support to the President of the company and our technicians. Duties include but are not limited to: organizing documents, reviewing, accurately and efficiently inputting data into internal systems, ensuring accuracy of data that has been entered, answering incoming calls and directing them as so, taking leads. (This is not a remote position) Skills Needed/Required: • Demonstrate ability to exercise sound judgment and make practical decisions. • Attention to detail, experience with Microsoft Office, QuickBooks and ability to multi-task is essential to succeed in this role. • Experience with scheduling is a plus but not required. • General/basic knowledge of Microsoft Office (Word, Excel, primarily) Job Responsibilities Include: • Reconcile monthly vendor statements • Process incoming invoices from vendors • Receiving payments from customers & contractors in QuickBooks • Responds quickly to e-mails and phone calls in a timely, friendly and efficient manner • Maintain office supplies and place orders, when needed • Call the City/Town for electrical inspections • Maintain company documentation, electronically (Dropbox) • Enter/maintain customer information within our system (SimPRO) • Maintain/update company management system as needed (SimPRO)

9 Ward Hill Rd, Westford, MA 01886, USA

Negotiable Salary

Administrative Assistant (Waltham)638016119605791218

Administrative Assistant (Waltham)

Springwell is seeking an experienced Administrative Assistant to join our growing Administrative Team! DESCRIPTION: The Administrative Assistant will provide overall administrative support for designated Springwell staff. Responsibilities for this position may include: Administrative duties such as data entry, mailing, faxing, phone calls, e-mails, scanning, copying and filing Providing coverage for other administrative assistants and the receptionist as needed Providing administrative support for projects, which may include compiling materials, data entry, and running reports Maintaining cleanliness and organization of supply rooms, meeting rooms, and common areas Performance of other office duties as requested QUALIFICATIONS: Associates Degree or 2 years of administrative experience in an office setting preferred Previous experience in the human services or healthcare field preferred Ability to effectively prioritize responsibilities and maintain flexibility with assigned tasks A positive attitude and willingness to support others Ability to work independently as well as part of a team Knowledge of computer software applications such as word processing, spreadsheets, and databases GENEROUS BENEFITS: 3 weeks of vacation in first year Birthday off 13 paid holidays 3 paid personal days 15 paid sick days per year (You can accumulate up to 450hrs/12weeks) Health & dental insurance with employer contribution Life and long-term disability insurance at no cost to employee Flexible Spending Plan Employee Assistance Plan 401K Retirement Savings Plan w/ employer contribution Mileage reimbursement Flexible Work Options available after 6 months for most positions; alternate start time between 8:00 and 9:30 a.m., 4 day work week, 4.5 day work week, telecommuting work option, remote work option Employee referral bonuses Free parking Commitment to promoting from within https://springwell.applytojob.com/apply/Tk1ZjMb9Qi/Administrative-Assistant ABOUT US: For more than 40 years, Springwell has worked to help ensure that seniors and individuals with disabilities have the village they need and the support that is necessary for them to live at home with dignity and independence. We are committed to our employees. We are focused on creating a supportive, open environment that values the people who make a difference – each and every member of our staff. We are fiercely committed to creating equal opportunities for all regardless of race, color, sex, gender identity, sexual orientation, gender expression, national origin, age, language, and physical or mental disabilities. We believe in and are looking for new staff who embrace: Accountability: At every level of the organization we are accountable: to the people we serve, to our funders, to our employees, to community professionals who rely on our support. Continuous Quality Improvement: We honor the fact that each of us is human, and we embrace a desire to examine the value and quality of our work and ask how we can provide a higher quality of service. Transparency: While we don't claim to be 100% transparent (there are certain things, like salaries and performance evaluations that are private) we continuously strive to be as open as possible.

333 Forest St, Waltham, MA 02452, USA

Negotiable Salary

Data Entry Assistant (boston: boston/cambridge/brookline)637709548488971219

Data Entry Assistant (boston: boston/cambridge/brookline)

This temporary Data Entry Assistant position offers $22 per hour and is based onsite in Waltham, MA. The role is with a private, non-profit organization dedicated to supporting seniors, individuals with disabilities, and caregivers. The assignment will last 2-3+ months, with full-time hours of either 9:00 a.m.-5:00 p.m. or 8:00 a.m.-4:00 p.m. Job Responsibilities: Perform high-volume data entry with accuracy and efficiency Scan, organize, and file documents Process and post checks in accordance with company procedures Verify and cross-check data for errors or inconsistencies Utilize Provider Direct software (training provided if needed) Collaborate with team members to support workflow and data management Assist with other administrative tasks as assigned Candidate Qualifications: Prior experience in data entry, administrative support, or similar role preferred Familiarity with Provider Direct is a plus, but not required Strong typing speed, accuracy, and attention to detail Ability to handle high-volume work efficiently Proficiency with Microsoft Office (Excel, Word, Outlook) and general computer skills Strong organizational and multitasking abilities Able to work independently and as part of a team Qualified and interested candidates are encouraged to apply today for immediate consideration. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

409 Lexington Street, Waltham, MA 02452, Waltham, MA 02451, USA

Marketing and Communications Coordinator (boston: boston/cambridge/brookline)637709544433951220

Marketing and Communications Coordinator (boston: boston/cambridge/brookline)

Our client, a mission-driven nonprofit, is seeking a Marketing & Communications Manager to join their team. In this role, you'll lead strategy and content across email, web, social media, and print to strengthen community engagement and brand visibility. Key Responsibilities Develop and oversee a comprehensive communications strategy Manage content across multiple channels: email, print, website, and social media Create collateral such as brochures, signage, and presentations Oversee branding and graphic design projects Execute digital marketing campaigns, including email and social media Monitor and report on campaign performance and engagement metrics Qualifications Bachelor's degree in marketing, communications, business, or related field 3-5 years of marketing/communications experience (nonprofit experience a plus) Proficiency with digital marketing tools (Google Analytics, Constant Contact, Adobe Creative Suite, CRM platforms) Strong written/verbal communication and content development skills Creative, collaborative, and able to balance strategic and hands-on work Experience working with small teams or as a sole contributor preferred Temp-to-hire opportunity Full-time, 8:30/9 AM-5 PM Interview process: video + onsite final Ideal candidates bring 3-5 years of marketing/communications experience, strong writing and digital skills, and the ability to manage multiple projects in a fast-paced environment. Qualified candidates are encouraged to apply today for immediate consideration! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

1661 MA-4, Lexington, MA 02420, USA

Office Admin – Full-Time (Tyngsboro, MA) (Greater Lowell Technical High School)637709325400331221

Office Admin – Full-Time (Tyngsboro, MA) (Greater Lowell Technical High School)

Office Admin – Full-Time (Tyngsboro, MA) Company: Simply Direct Marketing Website: www.simplydirectmarketing.com Simply Direct Marketing is a full-service marketing agency and operations management company. We not only deliver results for our clients but also serve as the Chief Operating Officer for multiple companies, managing day-to-day operations across diverse industries. We are seeking a dedicated Office Administrator to join our team. This is a highly diverse role requiring strong communication, organizational skills, and the ability to shift gears quickly while maintaining focus. Position Details: Schedule: Monday – Friday, 8:00 AM – 5:00 PM (1-hour lunch, 11:00 AM – 12:00 PM) Location: On-site, not remote Compensation: $52,000 base salary + quarterly performance commissions (detailed below) Benefits: Company-provided cell phone, laptop, desktop computer, private office, Healthcare, Dental, Life Insurance and a health club membership Responsibilities: Assist with bookkeeping using QuickBooks Online (mandatory skill) Manage scheduling for both business and personal affairs (single calendar system) Handle corporate filings, including annual state filings Strengthen company systems and ensure customer satisfaction Maintain office cleanliness (shared office with Director) Order office supplies, groceries, and equipment (Target, Market Basket, Home Depot, etc.) Deposit checks and record payments Payment of all bills on time Coordinate and track deliveries for clients and office needs (mostly automated) Attend meetings, take notes, and provide valuable input Obsess over the customer experience, ensuring every client interaction is positive Some traveling will be necessary (currently growing to new regions) Compensation & Commission Structure: Base Salary: $52,000 annually Quarterly Commission: Earn a percentage of net profit each quarter: $100K–$200K → 5% $200K–$500K → 6% $500K–$1M → 7% $1M–$1.75M → 8% $1.75M–$3M → 9% $5M+ → 10% What We’re Looking For: Entrepreneurial Mindset Proficiency in QuickBooks Online (required) Excellent organizational and multitasking skills Strong communication and problem-solving abilities High attention to detail and ability to work independently A customer-first mindset We will be looking for these three characteristics: Integrity, Personal Responsibility, and Concise Communication

230 Pawtucket Blvd, Tyngsborough, MA 01879, USA

Office administrator (Arlington)637357723680031222

Office administrator (Arlington)

Small company seeking a conscientious, organized person to work in our quiet, but busy office. Computer skills should include Microsoft Word, Excel and the ability to create/maintain a database. Light bookkeeping will be part of your responsibilities. Must be a mature, responsible person. This is a position of growth. One line responses will be ignored.

28 Grandview Rd, Arlington, MA 02476, USA

Negotiable Salary

Temporary Administrative Assistant (boston: boston/cambridge/brookline)637357724129291223

Temporary Administrative Assistant (boston: boston/cambridge/brookline)

Our client, a research and development laboratory located in Lexington, is seeking an Administrative Assistant to join their team on a 12+ month contract. This onsite role has hours from 9AM-5PM and is compensating up to $24-27 an hour, depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration! Responsibilities: Coordinate meetings, manage complex calendars, and support onboarding/offboarding processes Handle travel arrangements, expense reporting, document preparation, and supply inventory Maintain filing systems (paper and electronic), process forms and invoices, and support special projects Provide visitor support, escorting, and phone/email communication; assist with equipment and office operations Qualifications: Minimum of a high school diploma or equivalent; post-secondary education preferred 3+ years of progressive administrative experience Proficiency in Microsoft Office Suite; SAP/SRM experience preferred Strong attention to detail, multitasking ability, and problem-solving skills Must be able to obtain and handle classified materials Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

1661 MA-4, Lexington, MA 02420, USA

Medical Collections Representative (boston: boston/cambridge/brookline)636904142964511224

Medical Collections Representative (boston: boston/cambridge/brookline)

We are seeking a Medical Collections Representative for a well-established specialty healthcare company located in Lexington, MA. This is a 100% in-office, temporary opportunity paying $24/hour flexible weekday hours between 7:00 AM - 5:00 PM. The role is critical in managing patient accounts, resolving insurance claims, and ensuring compliance with healthcare billing regulations. Free onsite parking is available, or employees may take a convenient shuttle from Alewife Station for a small fee. Key Responsibilities: Manage and resolve outstanding patient accounts and insurance claims. Ensure timely, accurate billing and compliance with payer requirements. Follow up on claim remittance advice, denials, and correspondence to expedite payments. Collaborate with pharmacy and administrative teams to resolve reimbursement issues. Maintain HIPAA compliance and safeguard patient information. Meet daily and monthly productivity and closing goals. Candidate Qualifications: High School Diploma or equivalent required. Minimum 1 year of experience in home infusion billing/collections preferred. Strong knowledge of insurance terms, HCPC/CPT codes, and medical billing practices. Proficient with Microsoft Office and able to work independently. Strong communication skills, attention to detail, and ability to prioritize tasks effectively. Qualified and interested candidates are encouraged to apply today for immediate consideration. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

1661 MA-4, Lexington, MA 02420, USA

Logistics Coordinator (boston: north shore)636904138245131225

Logistics Coordinator (boston: north shore)

Our client, a manufacturing company located in Haverhill, MA, is seeking a Logistics Coordinator to join their team through December. This onsite role has hours from either 8AM-4PM or 7:30AM-3:30PM and is compensating $21 an hour. Qualified and interested candidates are encouraged to apply today for immediate consideration! Responsibilities: Coordinate and schedule daily transportation needs, ensuring high service levels from carrier check-in to delivery. Perform daily data entry within Excel and maintain accurate operational and financial records. Measure and manage third-party logistics partners and carriers for performance and cost. Collaborate cross-functionally to improve processes and achieve cost-saving efficiencies. Analyze logistics data to identify trends and reduce costs over time. Support ad hoc analytical and reporting projects as assigned. Qualifications: Proficiency in Excel; advanced computer skills in Word, PowerPoint, Outlook, and Teams. Knowledge of transportation management systems, yard management systems, and domestic logistics. Strong communication skills, both written and verbal, with professionalism at all levels. Understanding of invoicing and inventory management a plus. Highly organized, motivated, and detail-oriented, with the ability to work under pressure. Strong ethical standards and ability to collaborate across teams effectively. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

267 Primrose St, Haverhill, MA 01830, USA

HR Coordinator (boston: boston/cambridge/brookline)636903963796491226

HR Coordinator (boston: boston/cambridge/brookline)

Title: Part-Time HR/Administrative Onboarding Coordinator Location: Waltham, MA (Hybrid - Tuesdays and Thursdays in office, or 5 days a week in office) Schedule: 10:00 AM - 2:00 PM, 20-25 hours per week Assignment: Temporary (2-3 months, potential to extend) Start Date: ASAP Parking: Free Job Summary: We are seeking a detail-oriented and organized Part-Time HR/Administrative Onboarding Coordinator to support the onboarding process for new hires. This role involves significant data entry into ADP, handling administrative tasks, and working with confidential information. An HR background is not required, but strong attention to detail, accuracy, and professionalism are essential. Key Responsibilities: Enter and maintain employee data accurately in ADP. Provide administrative support for onboarding and related HR processes. Handle sensitive and confidential information with discretion. Assist with additional administrative duties as needed. Qualifications: Strong data entry and organizational skills. High attention to detail and accuracy. Ability to maintain confidentiality. Prior HR or onboarding experience helpful but not required. Apply today for immediate consideration! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

409 Lexington Street, Waltham, MA 02452, Waltham, MA 02451, USA

Personal Assistant Needed – Home & Office Support (Andover)636903785117471227

Personal Assistant Needed – Home & Office Support (Andover)

Title: Personal Assistant Needed – Home & Office Support Description: Busy professional seeking a reliable and organized Personal Assistant to provide both home and office support. This is a part-time role with potential to grow into more hours based on performance and needs. Responsibilities include: Managing schedules, appointments, and reminders Organizing files, documents, researching information/collecting data and correspondence Running errands (grocery shopping, post office, returns, etc.) Light home organization and assistance with household tasks Handling phone calls, emails, and general communication Providing general administrative support Ideal Candidate: Highly organized and detail-oriented Tech-savvy (comfortable with email, scheduling apps, basic Microsoft/Google Suite) Dependable, trustworthy, and discreet Strong communication skills Flexible and able to prioritize tasks efficiently Previous assistant experience preferred but not required Details: Location: Andover, MA Hours: 25-30 hours weekly Pay: $20-$25 hourly depending upon experience Start: Immediate / within 2 weeks If interested, please reply with your resume, brief cover letter, and availability.

10 Whispering Pines Dr, Andover, MA 01810, USA

Bookkeeping Assistant (Peabody)636903780471071228

Bookkeeping Assistant (Peabody)

Small, fast-paced law firm is seeking a detail-oriented and organized Bookkeeping Assistant to join our team. The ideal candidate will assist in maintaining accurate financial records and support the overall accounting functions of the organization. This role is essential for ensuring the integrity of financial data and will involve various bookkeeping tasks.. Duties Utilize accounting software to manage financial data efficiently. Assist in managing accounts receivable, including preparing and distributing monthly statements and tracking payments. Facilitate and process credit card payments. Assist in managing accounts payable, including issuing payments to clients and vendors. Skills Excellent attention to detail with strong organizational skills. Effective communication skills are required. In person, phone, and email. Ability to work independently as well as collaboratively within a team environment. Strong analytical skills with the ability to interpret financial data effectively. Experience with QuickBooks is a plus. Job Types: Part-time Pay: $24.00 - $27.00 per hour Expected hours: 24 – 30 per week Work Location: In person

48 Lowell St, Peabody, MA 01960, USA

Facilities Coordinator (boston: boston/cambridge/brookline)636903618110731229

Facilities Coordinator (boston: boston/cambridge/brookline)

Our client, a biotech in Waltham, MA is seeking a Temporary Facilities Assistant ASAP. This full-time, 100% onsite role provides daily support to the Site Operations department within a dynamic lab and office environment in Waltham. Beginning ASAP and lasting through February 13th (with potential for extension), the position requires availability from 7:00 AM to 3:00 PM and offers a pay rate of $25/hour. The selected candidate will support a broad range of operational and administrative functions, including mailroom tasks, meeting and event setup, facilities coordination, and laboratory glassware handling. Physical aspects of the job include regular lifting (up to 50 lbs) and walking throughout the facility. Core Responsibilities: Set up and break down conference rooms and events, including furniture configuration and equipment arrangement. Monitor space capacity and assist with planning and layout recommendations. Maintain inventory and restock kitchen and office supplies. Supervise onsite vendors and support basic facilities maintenance (e.g., plant watering, shredding). Handle glassware collection, washing, and autoclaving for lab areas. Perform routine mailroom tasks and provide general assistance to the Site Operations team. Required Qualifications: Associate's Degree or higher preferred. Minimum 2 years of relevant experience, with lab support experience highly valued. Proficiency in Microsoft Office Suite. Ability to lift up to 50 lbs and manage multiple priorities in a fast-paced environment. Strong customer service skills, reliability, and discretion. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

409 Lexington Street, Waltham, MA 02452, Waltham, MA 02451, USA

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