Business Operations Assistant with experience in construction

Job Title: Business Operations Assistant (Part-Time) Company: DaVinci Coatings, LLC Location: Remote (in-office every Friday and Monday morning in Denver, CO) Compensation: $28–$35/hour for 12–18 hours per week, depending on experience, with potential to grow into a full-time role Benefits: PTO, professional development stipend, flexible schedule Required Skills: You must be proficient with LCP Tracker, Patriot Payroll, and Quickbook. Experience with construction administration is a strong plus. About DaVinci Coatings DaVinci Coatings is a fast-growing, women-owned, 5-star-rated commercial and residential painting company based in Denver, CO. Over the past year, we’ve experienced significant growth and continue to expand through strong relationships with general contractors, business owners, and homeowners. We specialize in large-scale commercial painting projects while maintaining the same attention to detail for residential clients. Our employees and subcontractors are our most valuable asset, and we strive to create a supportive, professional, and organized work environment. About the Role We’re looking for a Part-Time Business Operations Assistant to keep the trains running and help us strengthen our operational foundation as we continue to grow. This role will handle painter onboarding, internal systems and processes, payroll, basic financial support, and executive support to our co-founders. You’ll also have the opportunity to assist with marketing and communications, including organizing webinars and maintaining our social media presence. You Might Be a Great Fit If You: Have experience in operations, administration, or project support in construction, painting, or contracting Understand the workflow of commercial or residential painting projects, subcontractor management, and client relations Love keeping things organized and efficient (your spreadsheets have spreadsheets) Are proactive, independent, and know when to ask for support Appreciate strong systems and find clarity in chaos Can manage up effectively, keeping leadership organized and on track Are curious, tech-savvy, and comfortable learning new tools Enjoy helping others and improving internal processes Are excited to shape the culture and systems of a growing company Ideal Qualities for Payroll Responsibilities Detail-Oriented: Ensures accurate payroll processing and data entry Reliable: Meets deadlines and ensures timely pay Confidential: Handles sensitive information with discretion Organized: Manages multiple records efficiently Analytical: Identifies and resolves discrepancies quickly Tech-Savvy: Proficient in payroll software and spreadsheets Communicative: Clearly explains payroll questions to employees Integrity-Driven: Upholds ethical and professional standards What You Will Do Employee & Subcontractor Operations Support onboarding and setup for new painters and subcontractors (certifications, compliance forms, contracts) Maintain internal employee and subcontractor records Finance & Payroll Manage payroll, including certified payroll for prevailing wage projects, using Patriot Payroll Process accounts payable and ensure bills are paid accurately and on time Track job costs, labor, and materials Collaborate with accounting for tax preparation and accurate record-keeping Operations & Process Improvement Maintain organized digital files and company records Provide administrative support (scheduling, meeting prep, logistics) Improve internal processes and streamline workflows Marketing & Communications Support social media posting and marketing initiatives Assist with small campaigns and company communications Minimum Qualifications 3+ years in an operations, administrative, or office management role (construction experience preferred) Proficiency with Patriot Payroll, Excel, and digital tools (Google Workspace, QuickBooks, etc.) Strong organizational and communication skills Ability to manage multiple priorities and deadlines in a fast-paced environment Self-starter mentality with comfort working independently Bonus Points Experience with LCP Tracker and certified payroll Spanish language skills Social media or marketing experience Based in the Denver metro area DaVinci Coatings, LLC is an equal opportunity employer and strongly encourages applications from candidates of all backgrounds.