SEEKING PROPERTY MANAGEMENT ASSISTANT (1 year of experience required.) (Tamarac)

You are friendly, compassionate, organized, detail-oriented, well groomed & ready to be the administrator for our beautiful, small, centrally located naturopathic clinic, located on the Lake Union waterfront (also on the bike path). The qualities you bring are: reliability, efficiency, honesty & enthusiasm, among others. Your administrative duties would be for 2 practitioners. This is close to or up to a full time position (average is 37.5-40 hrs/wk, but more typically 40) with paid time off in accordance with WA state law. The clinic hours are potentially negotiable with a starting time between 8-9am, ending at 4-5pm M-F. Very occasionally, ie when both doctors are out of the office, there is an option to work from home. Phone time is a primary part of the job. Being friendly, engaging, articulate and efficient are skills that are essential. Key Responsibilities: Scheduling & Calendar Management – 20% * Manage the provider’s calendar & patient appointments. * Coordinate & schedule new patients; collect initial clinical info & demographics, set up patient portal on EHR system. * Schedule follow-up appointments for returning patients, including coordination of lab/imaging results etc. Patient Care & Follow-Up – 50% * Handle ongoing patient communications via phone, text and email (including voicemails & inquiries). * Conduct follow-up outreach for labs, appointments, or check-ins. * Manage referrals, lab & imaging orders, plus prescription requests & renewals. Billing, Insurance & Accounts Receivable – 25% * Collect time of service payments. * Monitor and manage accounts receivable and outstanding balances. * Insurance billing: prep & send paperwork (HCFA's), monitor billing activity/claim status, post payments, communicate with EHR & insurance carriers when needed. General Office Administration – 5% * Maintain organised charts (paper transitioning to electronic) & manage documentation (filing, scanning, faxing). * Assist with clinic supplies, including ordering, inventory, and price comparison. Note that we are about to shift EHR systems, moving from a current, smaller scale system to the new one: Athena Health. Qualifications: - A minimum of 2 yrs administrative experience. Prior work in a health care setting is a plus. - Great customer service skills. A big part of this job is providing accurate and thorough information about our unique set of services over the phone to prospective patients as well as creating a relationship with and managing current patient administrative needs. - Maintaining confidentiality - a must. - Familiarity and congruence with Holistic Medicine. It is important that you truly know how to multi-task, organize and prioritize your duties as this job is quite autonomous. Pay is hourly, DOE. You are also welcome to a 25% discount on all of our dispensary items (vitamins, botanicals, homeopathics, various supplements). Please be personal when you respond. Taking the time to write a cover letter to express why you are moved to apply for this position and telling us a little about yourself is essential. Address cover letters to: Dr JoAnna Forwell Thank-you.

Dusty Strings Company seeks a skilled teammate to join our Office Team. This is a position at our Interbay workshop where we build harps and hammered dulcimers at 3450 16th Ave West. For over 45 years, Dusty Strings has been designing and building harps and hammered dulcimers in Seattle. We have become highly respected in the world-wide music community for excellent craftspersonship, mesmerizing sound, and caring customer service. Benefits include vacation, sick leave, health & dental insurance, and a positive and collaborative work environment. Responsibilities include - Maintaining all regular accounting functions, including A/P, A/R, P/R, benefits administration, account reconciliations, filing city & state tax reports, managing deadlines and general reporting - Taking customer orders and providing customer service over the phone and by email - Other assorted tasks (as a small company, we all wear many hats!) Requirements - Organized and accurate with numbers - Proficiency with Microsoft Excel, LibreOffice Calc, Google Sheets, or equivalent - Familiarity with Quickbooks Desktop or other accounting software Helpful traits - Inquisitive problem solver - Excellent verbal and written communication skills - Strong initiative and self-management skills - Ability to provide helpful and courteous customer service to co-workers and customers - Knowledge of and interest for music and musical instruments My name is Ray Mooers and I’m the co-owner and founder of Dusty Strings Company, which started with a fascination for the hammered dulcimer in 1979. From our real grass-roots beginnings, we have had the opportunity to grow Dusty Strings into an internationally-respected brand of hammered dulcimers and harps, as well as a widely known and appreciated regional music store and music school in Fremont. The only way this could have happened is with the help of many dedicated individuals who have shared our vision of providing quality instruments and service that enhance the lives of our customers through music. These are the employees of Dusty Strings. With 45 years of high-quality musical instrument manufacturing and retailing right here in the heart of Seattle, we must be doing something right. Come join our team of artisans who take pride in accomplishing high-quality work every day! Apply here: https://dustystrings.bamboohr.com/careers/24?source=aWQ9MjQ%3D No phone calls and no in-person visits, please. Dusty Strings is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, caste, or any other status protected by law.

Position Title: Service Care Coordinator City: Kennewick State/Territory: US-WA Employment Duration: Full time Offer Relocation: No Excempt Status: Non-exempt ID: 14764 Description: Join our team as a Service Care Coordinator at our Miramar Health Center in Kennewick, WA! Be part of a healthcare organization that believes in making a difference beyond medical care! At Yakima Valley Farm Workers Clinic, we value inclusivity, and we are more than just a job – we are a community committed to the well-being of our members. We've transformed into a leading community health center. With 40+ clinics across Washington and Oregon, we offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics. Explore our short clips, "WE are Yakima - WE are Family" and "YVFWC - And then we grew," for a glimpse into our dedication to our communities, health, and families. Visit our website at www.yvfwc.com to learn more about our organization. What We Offer $19.39-$23.76/hour DOE with the ability to go higher for highly experienced candidates Additional pay for your bilingual skills! 100% employer-paid health insurance including medical, dental, vision, Rx, 24/7 telemedicine Profit sharing & 403(b) retirement plan available Generous PTO, 8 paid holidays, and much more! What You'll Do: Execute incoming calls, assess client/patient needs, and identify appropriate comprehensive and individualized services to serve each client/patient best. Collect appropriate documentation to support and determine eligibility for program services. Assist client/patient with scheduling dates for appointments or classes. Process patient referrals for a variety of services, including medical and dental, as well as programs, including behavioral health. Monitor and document active referrals and client participation. Assist patients in completing applications and forms required by the program(s) in which they will participate. Ensure patient information is complete and entered into the appropriate data system. Respond to basic questions from patients. Contact the patient for follow-up regarding recommended services and referrals. Encourage client participation and retention in various programs and classes. Perform work to align with productivity goals and standards, including # patients, # encounters, # appointments scheduled, and # classes facilitated. Provide program administrative support such as data entry, client file management, report development, and contract compliance. Coordinate and promote YVFWC programs. Recruit clients/patients for dental services, medical services, social services, or education classes. Reserve conference rooms, obtain supplies, and organize snacks for classes. Present program information in various internal and external community meetings and functions as requested, perform other duties as assigned This position includes home visiting as part of the essential functions Tomando Master Trainer duties (if assigned): Required to train and support CDSMP Lay Leaders, ensure the fidelity of the curriculum and keep up to date with program changes, must maintain Tomando Master Trainer Certificate. Qualifications: High School Diploma or General Education Diploma (GED) One year of administrative support and customer service experience required; Two years' administrative support experience in a social services or healthcare setting preferred Applicable license or certification (some positions may require program-specific certification) Tomando Master Trainer certification (if assigned Master Trainer duties) Valid Driver's License and proof of automobile liability insurance coverage Skills: Bilingual (English/Spanish) required at level 9 on the ALTA language scale Skilled in planning, coordinating, and organizing work projects Proficient in delivering professional written and verbal presentations Capable of prioritizing tasks and managing multiple responsibilities Excellent at interacting with the public, patients, and staff professionally Knowledgeable in understanding and applying program requirements and relevant regulations Knowledge of the social and health agencies in the area and the services they provide Effective verbal, written, and listening communication skills Basic proficiency with computer programs, including Microsoft Office, Word, and Excel Our Mission Statement “Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being.” Our mission celebrates diversity. We are committed to equal-opportunity employment. PI278480836 Apply

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant (EA) / Virtual Assistant (VA) to support Public Speaker, Wellness influencer. This role requires someone who is reliable, detail-oriented, and adaptable, with excellent communication skills and the ability to manage multiple tasks simultaneously. This is a primary role for someone looking for long-term growth within the organization. While the EA will have designated working hours, they must also be available for additional hours if needed and be open to receiving voice notes and text messages at any time. They will not be expected to respond or act on them immediately unless urgent, but they must review them first thing in the morning during their workday.Key Responsibilities Administrative & Scheduling Support Manage and schedule appointments, meetings, and global speaking engagements, social media platforms uploads, newsletter. Organize and maintain multiple calendars across platforms, including: Mac-based (iCloud Calendar) Windows-based (Outlook Calendar) Google Calendar iOS calendar apps Handle email correspondence professionally and efficiently. Coordinate and organize travel arrangements for international events. Create and manage Google Meet meetings, calendars, Zoom meetings or others, ensuring proper scheduling and invitations. Website & Email Marketing Management Maintain and update WordPress website (including blogs, pages, and landing pages). Manage and update Flodesk, Beacons (or similar platforms) for email campaigns and newsletters. Segment and maintain email lists, implementing automated workflows. Ensure digital content aligns with branding and messaging. Create and manage JotForms (or similar) for surveys, applications, and client intake processes. Podcast & Media Coordination Manage invitations for podcast guests and coordinate scheduling. Track and respond to podcast invitations for you to appear as a guest. Work with social media, PR, and business teams to promote podcast episodes. Ensure all podcast-related communication is organized and timely. NOTE: candidate should be a self starter and quick learner, meaning that if there are programs, platforms, or software on this qualifications list that they are not familiar with, they should be able to very quickly do a YouTube, ChatGPT, or Google search to learn how to use these platforms within 5 to 15 minutes. If you are not able to do that, then you are not the right candidate as this would mean, you are not a problem solver, quick learner or text Savvy. This is for someone who is motivated and can figure things out. This is not a job for someone who needs training or constant supervision. Manage DMs and engagement on Instagram, LinkedIn, and other platforms. Schedule and optimize social media posts using scheduling tools (Instagram Creator Studio, Meta Business Suite, or similar). Upload and optimize YouTube videos (titles, descriptions, tags, and thumbnails). Upload & Maintain Pinterest Business Page Familiarity with ManyChat (or similar chatbot automation tools). Know how to use REPURPOSE.io Monitor analytics and engagement insights to improve social media performance. Speaking Engagement & Presentation Support Create professional PowerPoint presentations (or similar) for global speaking engagements. Format and design visually appealing slides with clear messaging. Research and compile relevant industry insights for presentations. Assist in organizing conference materials and speaker notes. Follow up with event organizers to confirm schedules, logistics, and deliverables. Manage affiliate relationships and track performance metrics. Maintain affiliate agreements, payments, and collaborations. Coordinate with brands and partners for sponsorships and collaborations. Project & Task Coordination Use Trello, Repurpose.io (or similar project management tools) for task tracking and workflow organization. Manage and organize Google Sheets, Excel spreadsheets, and databases. Ensure smooth coordination between different projects and deadlines. Technical Proficiency Microsoft Office Suite (PowerPoint, Excel, Word, Outlook) or similar. Google Workspace (Docs, Sheets, Slides, Meet, Drive, Calendar) or similar. Zoom & Google Meet (or similar virtual meeting platforms). JotForm, Typeform (or similar form creation software). CANVA: MUST BE AN EXPERT AT CANVA, CREATING SLIDEs AND PRESENTATIONS, Business cards, ads and flyers, posts, etc CapCup, Descript ChatGPT (or similar AI tools) for research, content drafting, and automation. WordPress (or similar CMS) for website updates and management. Flodesk (or similar email marketing platforms). Beacons, links, stanstore experience. ManyChat (or similar chatbot automation platforms). Instagram Creator Studio / Meta Business Suite (or similar scheduling tools). YouTube Studio (or similar platforms for video uploads, descriptions, and analytics). Substack uploading Pinterest uploading LinkedIn for professional networking and content posting. iCloud and iPhone proficiency, including file transfers and media management. Ability to work on both Windows and iMac systems. Must be a quick learner and able to adapt to new software programs quickly. Ideal Candidate Profile Knows the programs and platforms in the job description or can easily learn them before the interview. Will not train, must be ready to work. Highly organized, proactive, and takes initiative. Tech-savvy with a strong digital social media platform and administrative skills. Able to work remotely, check in regularly, and stay on top of tasks. Strong communication skills, ready ng and writing; and ability to represent you professionally. Primary commitment: Seeking candidates who view this role as their main job and want to grow with the organization. Flexible availability: While there are designated work hours, the EA must be open to occasional additional hours when needed. Must be comfortable receiving voice notes and texts at any time, even if they are reviewed and handled during work hours if not urgent.

Private Equity firm in Midtown, Manhattan is seeking to hire a Temp Executive/Administrative Assistant to support to several senior and mid-level professionals. This position will start early October 2025, require 5 days in office. Hours 9:00am-5:00pm, with 1 hour lunch. Temp duration is up to two months with potential to extend. **some training in Greenwich, CT. Responsibilities: Manage and organize complex calendars; schedule internal and external meetings, arrange calls, resolve any scheduling conflicts Handle all incoming calls, take and deliver accurate messages Coordinate international and domestic travel including flights, hotel reservations, ground transportation, dining reservations; prepare detailed itineraries as needed Complete monthly expense reports and track any follow-up that is required in a timely basis Greet guests and assist with the set up and planning of meetings (including making food and beverage arrangements and post meeting clean-up) Assist in the coordination and preparation of materials for meetings, including agendas, presentations, and documents Organize personal files Manage contacts (add and edit contact list) Manage sensitive matters with a high level of confidentiality and discretion Manage and prioritize multiple tasks and deadlines effectively Additional projects and duties as they arise Qualifications: Bachelor's Degree 3+ years of related experience working in an assistant role supporting teams Proficiency in Microsoft Office (Outlook, Word, Excel) Excellent written and verbal communication skills Strong organizational skills, time-management skills and attention to detail Positive attitude and "can do" approach Proactive and strong work ethic - Excellent judgement and resourceful Ability to function well in a high-paced and pressured environment Ability to use discretion, confidentiality, and good judgment to handle professional and personal matters Ability to work in the office five days a week Compensation $40-$44/hour pay rate Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Accounts Payable Specialist (Part Time) GGN is seeking organized, detailed, mathematical minds who are as delighted by the rigor of accounts payable/receivables as they are by the intermittent variability that is a part of working within a creative practice. The Accounts Payable Specialist reports directly to the Accounting Manager and works in partnership with Project Managers. Key responsibilities include managing the billing process from generating and sending invoices to tracking payments and collecting overdue amounts. This role requires accurate financial records, reconciling accounts, resolving billing issues, responding to inquiries, and preparing reports. The position ensures documentation and communication in an accurate, efficient, and timely manner; keen attention to detail; strong organizational skills; and the ability to multi-task. This is a part time position, 24 – 32 hours per week. Essential Duties and Responsibilities • Accounting o Oversee the accurate and timely preparation and routing of monthly invoices. o Track consultant and vendor invoices, reconcile vendor statements, and follow up with clients on accounts receivables. o Resolve billing discrepancies. o Process employee expense reports including validating proper approval and coding o Reconcile and audit credit card transactions on a monthly basis. o Assist with credit card support including issuing new cards, handling declines, deactivating cards, etc. o Track and communicate IRS milage updates and similar. o Process and file cash application/deposit. o Participate in monthly financial statement close, including reconciling assigned balance sheet accounts and recording journal entries. o Perform other related duties as required. • Project Support/Setup o Assign and track project numbers. o Provide support to Project Managers by assessing, reconciling, auditing and coordinating project budgets and other project-related financial information primarily as it relates to tracking data in Ajera. o Update and create rate tables. • General Office Administration o Support Accounting Manager in the coordination and management of benefits administration including but not limited to annual open enrollment, transportation benefits, and principal perks. o Coordinate Certificate of Insurance (COI) requests and file COIs for access on Company server. o Review and coordinate timesheets and expenses before submitting to Accounting Manager. o Monitor and file PTO requests and add personnel time away to the team calendar. o Support office duties by providing general Administrative back-up. Required Knowledge, Skills, and Abilities: • Excellent attention to detail and ability to handle high volumes and varied requirements; • Clear verbal and written communication, self-management and initiative-taking, and inclination for collaboration; • Able to read, write, edit text, and perform/understand simple mathematical functions without recourse to a computer or calculator; • Problem solver that understands when to escalate concerns; • Strong organizational and time-management skills; • Proficient with Microsoft Office Suite, especially Excel; • Proficient with Bluebeam Revu (a plus); • Strong ethics, integrity, and discretion; • Must have the ability to quickly develop knowledge of GGN internal processes, systems, and priorities, and uphold them while also having the willingness to embrace change and look for improvements; • Knowledge of Ajera (Deltek) software is a plus as this is our accounting and personnel management platform; • Candidates must be authorized to work in the United States. Bachelor’s or Associate’s Degree OR relevant work experience along with a proven record of success in a similar position and a minimum of 2 years in bookkeeping, invoicing, and accounts payable or other related experience. Experience in architecture, engineering, or construction is a plus. Candidates must be authorized to work in the United States. About GGN GGN is a collaborative landscape architectural design community with a diverse range of projects locally, nationally, and internationally. Our projects involve all aspects of site design, including natural systems, hardscape, plants, soils, irrigation, and site furniture and amenities. We enjoy continuous learning and solving problems through a combination of open-minded listening, rigorous research, and hands-on trial and error in all aspects of our practice. Location Seattle, WA Compensation & Benefits Salary Range $26 - $36 per hour 401K with matching 100% Employer-paid health, vision, and dental insurance Employer-paid local Metro card Dog-friendly studio Must be local and available to work in our Seattle office Firm events such as hikes, picnics, and volunteer days To Apply Please send your resume and cover letter to jobs@ggnltd.com, directed toward Keshni Kishore. Information should be 5MB or less and directly attached to your email, not via a third-party link. Applications received by October 13, 2025 will receive priority consideration. More About GGN Our Mission and Values @ggnmages | LinkedIn