Front office / Receptionist (Van Nuys/Sherman Oaks)

We are seeking a highly organized and friendly Front Desk Receptionist to join our team! *VERY IMPORTANT to have a naturally happy demeanor! We don't want to have to teach you to smile and have a GREAT attitude every day!! Some days might have challenges or be very busy- but we buckle down and get through them together!! We are looking for a team player with a CAN-DO outlook on life!** In this pivotal role, you will be the first point of contact for our clients and visitors, as well as our employee's, ensuring a welcoming atmosphere while managing various administrative tasks. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask effectively. Duties (but not limited to) -Greet and assist visitors and clients/employees in a professional and courteous manner. -Manage multi-line phone systems, directing calls appropriately and taking messages when necessary. -Perform data entry tasks accurately and efficiently, maintaining organized records. -Handle filing and document management to ensure easy retrieval of information. -Provide customer support by addressing inquiries and resolving issues promptly. -Dispatch out incoming calls for service to proper point of contacts, escalating any time pressing matters. -Utilize Microsoft Office for various administrative tasks, including typing correspondence and proofreading documents. -Assist with calendar management, scheduling appointments, and coordinating meetings and interviews. -Maintain office organization through effective time management and clerical support. -Support bookkeeping tasks as needed. -assist in maintaining up to date record keeping on employees including sending communication for BSIS guard card renewals and updated contact information. - a BIG part of what you will spend time doing is supporting the HR manager with Hiring and recruiting. You will assist in pre-screening candidates, verifying eligibility, and deciding if an applicant should be brought in for interview. You will then review the calendar and find appropriate time slots and send invites out accordingly. This part of the position is very important, and you must be comfortable making many outbound calls to applicants and asking probing questions, while keeping the interaction short as you need to move on to the next! Requirements/preferred: -Experience in front desk or receptionist roles is preferred. -Strong computer literacy with proficiency in Microsoft Office. -Familiarity with multi-line phone systems and excellent phone etiquette skills. -Exceptional organizational skills with the ability to manage multiple tasks simultaneously. -Strong typing skills with attention to detail for accurate data entry and documentation. -Experience in customer service or support roles, demonstrating a commitment to client satisfaction. -Personal assistant experience is beneficial for managing various administrative responsibilities effectively. -Professional appearance and demeanor are required. Dress the part!! DO NOT SHOW UP IN LEGGINGS OR JEANS!!!! You are the FRONT facing representation of the company- professional appearance and hygiene required. -Bring a positive and happy attitude to work every day! We are a smaller in-office team, and we rely on one and other to create a work environment we all want to be in! We have a lot of fun every day and want a likeminded individual to help us build out this type of winning culture. We look forward to welcoming a dedicated Front Desk coordinator/Receptionist who can contribute positively to our team while providing exceptional customer service! There is definitely opportunity to grow and develop withing the company and sister companies. Monday-Friday, 8:45am-5:15pm. Closed weekends and Major holidays!! Hoping to have the RIGHT person start very soon- We look forward to meeting you!

Job title: Accounting Clerk / Receptionist Compensation: $21-$23 per hour, commensurate with experience. Employment type: Full-Time 32.5 hours/week. 8:00am-3:00pm Mon-Fri Well established company in the food truck industry is seeking a full time Accounting Clerk/Receptionist. This position will handle all incoming phone calls and perform a wide variety of duties to support the accounting team. Including, but not limited to the following responsibilities: Run daily A/R bills Post and reconcile daily A/R payments in billing software Post and reconcile daily credit card payments in Excel Maintain various excel spreadsheets Cross-train to backup A/R EXPERIENCE AND SKILLS Bilingual in English/Spanish is a plus Minimum 2+ years of recent relevant experience Proficiency in Microsoft Excel Excellent data entry skills Strong Attention to detail and high standards for accuracy BENEFITS: Health Insurance 401k Vacation Holidays If you have the required skills and experience and wish to pursue this opportunity, we look forward to receiving your resume, and brief cover letter.

Local neighborhood hub for shipping, printing, mailbox rentals, and creative services is looking for a Customer Service Representative. We pride ourselves on excellent customer service and delivering solutions that make our clients’ lives easier. Position Overview: We are seeking a motivated Customer Service Representative to join our team. The ideal candidate will have experience with Adobe, Microsoft Publisher, or other graphic/photo editing programs. You will be the first point of contact for our customers, providing exceptional service while assisting with shipping, printing, and design requests. Schedule: Monday – Friday, 9:00 AM – 5:00 PM Temp-to-hire Key Responsibilities: Greet and assist customers in a professional and friendly manner. Provide guidance on shipping options (UPS, FedEx, USPS, DHL, etc.) and prepare shipments. Manage mailbox rentals, including sorting and distributing mail. Operate POS systems and process transactions accurately. Assist customers with printing, graphic design, and photo editing projects using Adobe, Publisher, or Photoshop. Maintain store cleanliness and ensure supplies are stocked. Resolve customer inquiries, escalating issues as needed. Support general store operations and team goals. Qualifications: Previous customer service or retail experience preferred. Strong computer skills, with proficiency in Adobe Suite, Microsoft Publisher, or Photoshop. Excellent communication and interpersonal skills. Detail-oriented, able to multitask in a fast-paced environment. Dependable, punctual, and a team player. Ability to lift up to 40 lbs as needed. **QUALIFIED CANDIDATES ONLY!**

⸻ 🌟 Real Estate Assistant Wanted – Part-Time (25–35 hrs/week) 🌟 Location: Indian Wells/Thousand Palms Starting Pay: $18.00/hour Are you organized, tech-savvy, and passionate about real estate? We’re looking for a reliable Real Estate Assistant to join our busy team and help keep everything running smoothly behind the scenes! What You’ll Do: • Assist with administrative tasks and scheduling • Create and manage social media posts across platforms (Instagram, Facebook, etc.) • Maintain and update spreadsheets using Excel • Support marketing efforts, client follow-up, and listing coordination • Keep our files and systems organized and up-to-date What We’re Looking For: • Proficiency in Excel (formulas, organization, basic reports) • Strong understanding of social media platforms and content posting • Excellent communication and organizational skills • A self-starter with a positive attitude and attention to detail • Prior experience in real estate is a plus but not required Hours: 25 to 35 hours per week with room to grow. Pay: $18/hour to start, with potential for increase based on performance. If you’re ready to be a key part of a dynamic real estate team, email your resume and a brief note about why you’d be a great fit !

Looking for someone with good communication and customer service skills to work the front office at the shelter. Bilingual English-Spanish preferred. Manage incoming calls and emails, greet visitors, assist with inquiries and direct inquiries to the appropriate staff member. Assist with scheduling appointments for veterinary care and other services. We need someone who is computer literate and can adapt to a sometimes very fast-paced office. Looking for a team player; someone who is not afraid to get their hands dirty when the desk is slow -there is always plenty else to do. Must be able to take direction and cooperate with other staff members. PLEASE SEND RESUME.

PLEASE READ ENTIRE AD AND SEND A RESUME TO APPLY. This is a full time, in-office position in Camarillo, Mon - Fri 7 am - 3:30 pm Position Summary The transportation scheduler creates routes and programs drivers as well as vehicles accordingly. The routes vary from regularly routed assignments and the creation of special routes on daily basis. The scheduler also oversees the scheduling of vehicle maintenance for internal fleet. Essential Duties • Schedules transportation for clients, which include but not limited to people with disabilities, medical needs, and elderly care. • Efficiently uses resources to minimize gaps, overlaps, and maximize capacities, while still meeting the client’s needs. • Coordinates routine maintenance for internal fleet. • Work collaboratively with other departments to ensure a seamless service. • Required to have prompt, regular attendance in-person and be available to work on-site, in-person during regular business hours and as needed. • Maintain polite and professional communication via phone, e-mail, and mail. • Develop a long-term schedule/dispatching plan for operational efficiencies. • Coordinate with inter departments the implementation strategies. • Evaluate and analyze scheduling and dispatch data to identify further areas of service development. • Drive a culture of urgency and on-time service delivery. • Establish and manage an ongoing governance structure for transportation Scheduling. • Communicate with key stakeholders to secure continuous organizational commitment and alignment. • Produce monthly statistics, KPIs, goals and metrics. • Ensure quality of the overall scope of processes/ programs through constant monitoring, control and auditing of the various initiatives Knowledge, Skills & Abilities • Demonstrated ability to work independently with minimum supervision. • Ability to learn and familiarize cities, counties, and neighborhoods. • Experience with telematics such as GPS, and Routing System. • Ability to transfer practical knowledge in scheduling and planning to an automated environment. • Proficient in planning and implementing routes in accordance with Policies and safety considerations as well as cost considerations. • Experience working with spreadsheets, databases, and presenting information in a clear and concise manner. • Ability to work with all Microsoft Office applications including but not limited to Excel, PDF, Word etc. • Skill in developing logical solutions to problems of a technical nature. Minimum Requirements Education • High School Diploma, or GED equivalent preferred. Work Experience • 2 years education and/or work experience in transportation logistics, or related field. Physical Abilities and Working Conditions • Vision: Ability to read small print and view a computer screen for prolonged periods. • Hearing: Ability to tolerate exposure to noisy conditions. • Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer. • Upper Body Mobility: Ability to use hands to grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head. • Strength: Ability to lift, push, pull and/or carry objects which weigh as much as 5 or more pounds on a frequent basis. Incumbent may be required to physically restrain parties involved in a conflict. • Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors. • Mental Requirements: Ability to read, write, understand, interpret, and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards and give verbal instruction; rank tasks in order of importance; copy, compare, compile, and coordinate information and records. Understand how to manage stress. • Additional Work Conditions & Physical Abilities: Ability to be flexible and adapt as needed between various in-person working environments.