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Executive & Personal Assistant (Bilingual English/Chinese | Burlingame (burlingame)
Full-time on-site position supporting CEO/COO with both business and household management. Seeking bilingual (English/Chinese) professional with 10+ years’ experience, tech-savvy, highly organized, and trustworthy. Includes executive admin duties, personal errands, and occasional travel to Hong Kong and Canada.
ABOUT THE ROLE
We are seeking a highly experienced, reliable, and tech-savvy Executive & Personal Assistant to support our CEO and COO in a fast-paced, multi-entity environment.
This individual will wear both hats—executive administrative support and personal household management—with professionalism, discretion, and organization.
The ideal candidate must be fluent in both English and Chinese (spoken and written) and able to communicate effectively across cultures and time zones.
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KEY RESPONSIBILITIES
Executive Support (Approx. 2/3 of role):
• Provide comprehensive administrative support to the CEO and COO.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Draft correspondence, process documents, and handle confidential materials.
• Coordinate domestic and international travel arrangements.
• Manage small projects and ensure timely completion of deliverables.
• Liaise with team members, clients, and external partners.
• Supervise and coordinate junior staff as required.
Personal & Household Management (Approx. 1/3 of role):
• Manage household operations, maintenance, and repairs.
• Recruit and supervise household staff (housekeepers, gardeners, etc.).
• Track budgets, process expenses, and manage household finances.
• Arrange and oversee pet care (vet appointments, errands, supplies).
• Assist with event planning, personal scheduling, and family matters.
• Occasionally travel to Hong Kong and Canada with or on behalf of the executives.
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QUALIFICATIONS
• Minimum 10 years of experience supporting C-level executives or high-net-worth individuals.
• Minimum 2 years of college education (Bachelor’s degree preferred).
• Excellent verbal and written communication skills in both English and Chinese (Mandarin or Cantonese).
• Strong multitasking, organization, and problem-solving skills.
• Advanced proficiency in Microsoft Office, Google Workspace, and general tech tools.
• Skilled in basic tech troubleshooting and online research.
• Highly discreet, dependable, and detail-oriented.
• Valid driver’s license and reliable transportation.
• Must be able to work on-site at the CEO’s private residence in Burlingame, CA.
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IDEAL CANDIDATE
You are proactive, polished, and able to handle a wide range of responsibilities with grace. You anticipate needs, prioritize efficiently, and bring a calm, confident presence to both executive and household settings. You take pride in excellence, reliability, and seamless execution.
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COMPENSATION & BENEFITS
• Competitive salary (depending on experience)
• Paid time off and holidays
• Travel opportunities (Hong Kong, Canada)
• Supportive and respectful working environment
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TO APPLY
Please send your resume and a brief cover letter describing your experience supporting executives and managing household affairs.
Include examples that demonstrate your bilingual communication skills and project ownership
101 New Place Rd, Hillsborough, CA 94010, USA
$70,000-90,000/year
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