Construction Administrator - Federal Healthcare

Job Title: Intake Coordinator Position Type: Full Time (W-2) Work Location: 2701 Sunset Ridge Dr, Ste 302, Rockwall, TX 75032 Work Hours: Monday-Friday, 8:30 AM - 5:00 PM Direct Supervisor: Managing Director Compensation: $42,000/year salary plus paid time off and bonus Job Summary: The Intake Coordinator at The Law Office of Jason Carr, PLLC serves as the first point of contact for potential clients seeking specialized legal services. This role combines traditional receptionist duties with client assessment responsibilities, acting as the gateway to our firm's specialized tax law, business law, and estate planning services. The Intake Coordinator plays a crucial role in strengthening the relationship between our team and clients through exceptional communication, organization, and understanding of our services. This position requires flexibility, critical thinking, and the ability to work independently while supporting the firm's business development initiatives. This position offers the opportunity to make a meaningful difference in clients' lives by connecting them with the legal services they need while developing valuable skills in a professional law firm environment. Responsibilities: Client Intake and Assessment *Serve as the first point of contact for all inbound calls and office visitors *Conduct initial screening conversations to determine if potential clients are a good fit for our services *Gather and document essential information about potential clients' legal situation *Identify urgent legal matters that require immediate attention *Schedule initial consultations with our client development team based on case type and urgency *Follow up with potential clients to confirm appointments and ensure required documentation is prepared Office Operations *Manage daily office operations including appointment scheduling and calendar management *Process client payments *Open mail and scan mail into document management system *Arrange receipt of mail and hand delivered documents from satellite offices *Maintain organized client files and ensure all intake documentation is properly stored *Manage, organize and order office supplies *Coordinate with service providers for office maintenance needs *Ensure office space is professional and welcoming at all times Client Relationship Management *Build authentic, one-on-one relationships with clients beginning with their initial contact *Provide timely responses to client inquiries and route complex questions to appropriate team members *Keep clients informed about their case status and next steps *Recognize and appropriately respond to clients experiencing legal-related stress *Maintain confidentiality and professionalism in all client interactions *Alert attorney and client support team of significant client life events that may impact their legal situation Business Development Support *Update prospect and client data records in the firm's CRM system *Assist with executing direct mail and gift programs *Make follow-up calls to set or confirm appointments *Support attorney and client support team in deepening existing client relationships *Prepare client materials for scheduled appointments Job Requirements: Qualifications *Bachelor's degree required *Minimum of 1 year of experience in a receptionist, customer service, sales, and/or administrative role *Experience in a legal, financial, or professional services environment preferred *Proficiency with office technology and software including Google Workspace, Microsoft Office Suite, and web based applications *Experience with CRM and calendar management is a plus *Bilingual a plus, but not required *Must be able to pass background check Skills and Attributes *Critical thinking capabilities and attention to detail *Professional demeanor and polished appearance *Business attire required *Exceptional client service abilities with a focus on empathy and problem-solving *Strong verbal and written communication skills *Ability to work independently and manage multiple priorities in a deadline-driven environment *Reliable, organized, and demonstrates strong initiative *Aptitude and willingness to learn and understand tax law services and identify client needs *Ability to maintain strict confidentiality regarding sensitive financial and legal matters *Show empathy and care to potential clients navigating stressful financial situations How to Apply: Interested in this job? Submit your resume using this form: https://carrtaxlaw.com/resume-form/ ***No recruiters or agencies please.***

Seeking an enthusiastic intern interested in the holistic, integrative health field who wishes to receive experience and education and get healthy in the process; who will assist and support the flow of patients as well as behind the scenes at the Center for Natural Healing, Hawai'i. The position calls for a bright, intelligent person who wishes to assist a few hours/week or many hours/week, which are up to your availability, in exchange for learning, treatments and services by our team of professionals in naturopathic medicine, acupuncture, traditional Chinese medicine, nutrition, herbal and homeopathic medicine, as well as laser services for pain, weight loss and body sculpting. Hours are flexible M-F between 9-6:00 pm. Excellent communication skills, attention to detail, and a team player attitude are essential This internship could lead to a long term position with our company for the most fitting individuals. Please send resume and references. NaturalHealingHawaii.com

Join a fast-paced, family-friendly law office where your skills make a difference! We’re seeking an Office Assistant who thrives on organization and loves helping people. What You’ll Be Doing: - Greet clients and handle phone/email inquiries - Manage attorney’s calendar and appointments - Assist with client intake and follow-up - Organize files and legal documents - Process payments and track expenses - Coordinate between offices - Light social media posting (training provided) What We’re Looking For: ✔ Organized and able to multitask ✔ Excellent communication skills ✔ Comfortable with Word, Excel, Google Drive ✔ Office experience a plus (legal experience even better!) ✔ Filipino language a plus but not required Benefits: ✅ Competitive pay based on experience ✅ Medical, dental, and vision coverage ✅ Paid time off & holidays ✅ Parking covered for downtown Honolulu ✅ Flexible, family-friendly culture Schedule: Monday–Friday, 8:30 AM – 5:00 PM (flexible start time available) 📧 To Apply: Email your resume and short cover letter in a reply to this ad. Visit us at www.filamlaw.com to learn more about us.

We are currently seeking a full-time, administrative assistant for our high volume, fast-paced auto body collision center. Looking for a hardworking, dedicated and organized individual to work Monday - Friday, 7:30am - 4:00pm. Duties would include, but are not limited to: * Answering phones in a polite & professional manner * Scheduling estimate appointments * Checking in parts * Able to lift 25 lbs. * Filing * General clerical duties * Other duties assigned Qualifications / Experience: * 1-2 years of administrative assistant experience is preferred * High school diploma or GED * Highly detailed oriented * Able to effectively communicate * Computer literate using MS word, Excel and Outlook * Fast learner * Able to work in a high volume, fast paced environment * Able to multi-task, prioritize work and meet deadlines * High level of accuracy * Experience within the auto industry is a plus For consideration, please submit your resume in response to this ad. NO phone calls please! If qualifications are met, we will contact you for an interview.

We are a large, established air conditioning company seeking an experienced and motivated Bookkeeper/Senior Administrative Assistant to join our team in Kailua-Kona. Qualifications: • Bachelor’s degree or higher in Accounting, Finance, or Business (preferred) • Proficiency in QuickBooks, Google Drive, Microsoft Excel, and Word • Strong organizational skills with the ability to multitask, prioritize, and meet deadlines • Excellent customer service and communication skills • Ability to work both independently and as part of a team We Offer: This full-time position includes a competitive salary (commensurate with experience) and a comprehensive benefits package, including: • Medical Insurance • Paid Holidays • Continuing Education Opportunities After completion of 1 year: • Retirement Plan with Employer Contributions • Paid Vacation How to Apply: Air Conditioning Specialists, Inc. Sales • Service • Installation Kaloko Light Industrial Park 73-5577 Lawehana Street Kailua-Kona, Hawaii 96740 Phone: (808) 329-2996

Project Manager Assistant Location: Kailua-Kona, Hawaii Company: Blake Kolona Painting & General Construction We are a locally owned and operated painting & construction company specializing in high-quality residential, commercial, and resort projects. With a strong reputation for excellence, we’re looking for a reliable and detail-oriented Project Manager Assistant to help keep our projects running smoothly from start to finish. Position Overview: The Project Manager Assistant will work closely with the Project Manager to coordinate schedules, track project progress, communicate with clients and crews, and ensure all job site needs are met. This role requires excellent organization, communication, and problem-solving skills. Key Responsibilities: Assist the Project Manager with planning, scheduling, and coordinating daily job activities. Communicate with clients, suppliers, and crew members regarding project updates and needs. Help monitor project timelines, budgets, and quality standards. Maintain and update project documentation, contracts, and permits. Order and track materials, tools, and equipment for job sites. Perform occasional site visits to check progress and ensure compliance with safety standards. Support the team with any other administrative and operational tasks as needed. Qualifications: Previous experience in construction, painting, or related industry preferred. Strong organizational and multitasking skills. Excellent verbal and written communication skills. Proficient in Microsoft Office (Word, Excel, Outlook) and basic project management tools. Ability to work independently and as part of a team. Valid driver’s license and reliable transportation. Benefits: Competitive pay (based on experience). Health and dental benefits (after probation period). Opportunities for career growth within the company. How to Apply: Please send your resume