United States Office Management Job Listings

Office Manager/Executive Assistant63846055862145120

Workable

Office Manager/Executive Assistant

About Us: ICE Consulting is a leading Managed IT Services provider dedicated to delivering excellence in IT solutions for small to medium-sized enterprises. Established in 1997, we pride ourselves on our dynamic work environment where collaboration, innovation, and growth thrive. We are currently seeking an Office Manager/Executive Assistant who is passionate about supporting our team and enhancing operational efficiency. Role Overview: As the Office Manager/Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office while providing high-level support to our executive team. You will be responsible for managing administrative tasks, coordinating meetings, and maintaining office supplies, all while creating a welcoming environment for staff and visitors alike. Requirements Key Responsibilities: Manage day-to-day office operations, including reception duties, phone management, and visitor interaction. Field and manage incoming calls, emails, and correspondence efficiently. Organize meetings and events, including logistics, agenda preparation, and materials for participants. Assist with onboarding new employees and providing support to existing staff as needed. Coordinate procurement of office supplies and IT equipment, ensuring cost-effective purchasing. Maintain organized electronic and physical records, overseeing filing systems and documentation retention. Support executives with calendar management, travel arrangements, and expense reporting. Oversee office maintenance and liaise with vendors for facility management. Qualifications: Minimum 5 years of experience in an administrative role, preferably in a tech or consulting environment. Experience working in a Managed Service Provider (MSP) setting is a plus. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Exceptional organizational skills with a strong attention to detail and the ability to manage multiple priorities. Excellent verbal and written communication skills. Ability to maintain professionalism and a positive attitude in a team-oriented environment. Personal Attributes: The ideal candidate will be a proactive problem-solver, flexible, and capable of thinking critically in a fast-paced environment. You should be someone who thrives on collaboration, embodies a strategic mindset, and possesses a keen sense of initiative. Why Join ICE Consulting? Joining our team means being part of a company that values innovation and professional development. We offer competitive compensation packages and opportunities for growth within the organization. Benefits 401(k) with company match Company Paid Holidays Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Training & Development Work From Home Free Food & Snacks Wellness Resources ICE Is proud to be an equal opportunity employer, focused on recruiting and retaining top talent at every level. We employ premier associates in the industry who deliver value and support to our growing customer base. In order to ensure Ice is holding itself to the highest level of delivery of outsourced managed services, and maintain the trusted and premier endpoint MSP solutions provider, all new employees must undergo our standard background check and drug screen test for pre-employment purposes.

Milpitas, CA 95035, USA

Negotiable Salary

Administrative Office Specialist63845352088321121

Workable

Administrative Office Specialist

About One Legal, an InfoTrack Company One Legal, a division of InfoTrack, is a one-stop online solution for legal professionals to file court documents in every California court, manage service of process nationwide, and more. A leader in innovative technology solutions for legal professionals for more than 30 years, One Legal continues to be among the most respected in the industry. As a highly ambitious company, we know that our people are critical to our success. That's why we're passionate about fostering a high-performance culture built on professional development, open communication, and transparent leadership. If you're dedicated, and eager to help build a market-leading solution that makes a difference in the lives of our clients, we'd love for you to join us. About the role At One Legal, our Administrative Specialist is the go-to person who helps keep everything running smoothly behind the scenes. In this role, you’ll work closely with our internal teams to make sure job orders are printed, mailed, and processed on time and without a hitch. You’ll also make sure our office equipment is working properly and that we’re stocked up on supplies so you and the team can stay focused and keep things moving. This is an onsite role, 5x days per week out of our office in Petaluma, California. Responsibilities: Print, collate, and prepare legal documents for mailing in accordance with department procedures Process outgoing mail, including operating the postage meter and packaging declarations, notices, and courtesy copies Sort, scan, and route incoming mail to the appropriate recipients Maintain inventory of printing and mailing supplies; reorder as needed Prepare checks for disbursements (e.g., sheriff fees) when required Monitor and restock printers; coordinate basic troubleshooting and service requests as needed Shred documents securely and ensure compliance with disposal procedures Use internal software (ServeManager) to manage, update, and track job progress Coordinate with the Fulfillment and Support teams to ensure timely and accurate document handling Perform various administrative tasks and special projects as assigned Coordinate the mailing of documents to litigants, customers, and courts by assembling shipments and delivering them to the local post office Resolve open items and complete assigned tasks in a timely manner Assist the Fulfillment team with additional job-related tasks and projects as needed Serve as the administrative and process backbone of the Fulfillment team Requirements 1+ years of relevant experience (legal or litigation support experience is a plus, but not required) Strong customer focus with a service-oriented mindset Solid computer skills, including Outlook, Microsoft Office, Adobe Acrobat; familiarity with Slack is a plus Typing speed of at least 40 WPM (certification required) Excellent verbal and written communication skills Positive, can-do attitude with a solution-oriented approach Highly organized and process-driven; comfortable multitasking and adapting to change Strong attention to detail and accuracy; dependable and reliable Calm, patient, and effective in high-pressure situations Compensation The anticipated pay range for this role is listed below. Base salary is not the only component of our competitive total rewards package - you may also be eligible for bonus, commissions, equity, and other benefits as described below. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications. $19.77 - $24.71 per hour Benefits What Sets One Legal, an InfoTrack Company apart At One Legal, we’re committed to a workplace where everyone feels comfortable doing their best work and having fun! We also believe in a work/life balance that fulfills you while you’re here and supports you when you’re not. We built our benefits package to prove that we’re committed to you having everything you need. Our benefits guide, located here, illustrates what we offer full-time employees and a sneak preview is below: 401(k) Match Medical, Dental, & Vision Insurance- 85% of employee premiums are covered by InfoTrack, and 70% for your family premiums Employer-funded Short/Long-Term Disability, Life, and Accidental Death & Dismemberment (AD&D) Insurance 20 Days of Paid Time Off (PTO) 11 Paid Holidays “Be Me Time” off for mental health, re-charging, volunteering Matching Gift Program Monthly Internet Stipend for Remote Employees Our Commitment We believe that the key to our success is you. Your unique background, life experience, knowledge, self-expression, and talent make you uniquely you. Who you are, what you have experienced, and how you think inspires us to be innovative and bold. InfoTrack is an equal opportunity employer. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, ancestry, sex, gender identity and expression, national origin, citizenship, marital status, age, languages spoken, veteran status, color, religion, disability, sexual orientation, and beliefs. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Petaluma, CA, USA

$19/hour

Administrative Coordinator63843458781569122

Workable

Administrative Coordinator

Pay: $18-$22 Monday- Friday 8am-5pm Pavement Preservation Group is the proud union of industry leaders—Cactus Asphalt, American Pavement Preservation, and Viking Construction. Our journey of excellence and commitment to top-notch asphalt preservation and repair services has reached new heights as we merge these exceptional companies into one powerhouse Pavement Preservation Group is not just about preserving asphalt; it's about preserving trust, quality, and the longevity of your surfaces. Our commitment remains unwavering, and our expanded capabilities ensure that we meet and exceed your expectations every time. Whether it's roads, parking lots, or any asphalt surface, Pavement Preservation Group is your trusted partner for lasting solutions. Pavement Preservation Group (Cactus Asphalt, Viking Construction, and American Pavement Preservation) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Administrative Coordinator Responsibilities:. We are looking for an organized, administrative coordinator, with exceptional communication and problem-solving skills to handle office duties and admin-related operations. In this role, you will field interdepartmental communications, perform office tasks, respond to communications, and oversee all administrative tasks for the company. Departments would involve: Human Resources, Recruiting, Operations and others. To ensure success as an administrative coordinator, you should be committed to providing attentive support for internal and external parties and be skilled at various office tasks. Top-notch administrative coordinators are courteous, proactive, and well-organized professionals who bring creative solutions to administrative problems. Greeting visitors and directing them to the appropriate parties. Handling basic office duties, such as answering and routing phones, responding to emails, data entry, and reporting. Answering questions and finding information for employees, vendors, clients, and lenders. Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties. Ensuring that the office is well-maintained, organized, and secure. Assisting with special projects, such as process improvements and budget development. Developing and implementing new policies and processes. Requirements Administrative Coordinator Requirements: At least 3 years' experience in the administrative support field. Meticulous approach to administrative tasks. Exceptional interpersonal, written, and verbal communication skills. Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers. Creativity and strong problem-solving skills. Solid presentation skills. Strong task and time management skills. Basic math abilities and an understanding of basic financial concepts. Professional appearance and courteous manner. Benefits Paid time off- 120 hrs. (3 weeks) upon hire! 200 hrs. (5 weeks) after 5 years of service! 401(k)/ 401(k) matching – Eligible to start contributing after 90 days of employment. We match 100% up to the first 3% and 50% on the next 2% of employee contributions. We offer medical, dental, vision, vol life insurance, 1x annual salary company paid life insurance, short-term & long-term disability, critical illness, and accident coverage.

Phoenix, AZ, USA

$18-22/hour

Administrative Coordinator/Recruiter63392078067969123

Workable

Administrative Coordinator/Recruiter

Job Title: Recruiting Coordinator Industry: Manufacturing Location: Sterling Heights, MI Shift: First shift (10 a.m – 6:30 p.m. What Makes This Awesome! · Family-owned small business where employees come first · Monday thru Friday hours · We are new, just opened in 2017 and we want to GROW!!! But we can only do that with the right people. Candidates will find, screen, and attract applicants for open positions. Recruiters own the entire talent acquisition process from end-to-end. This can include advertising the job opening, reviewing resumes, interviewing candidates and working with hiring managers to find the right fit. Salaried Recruiters can grow into managers, managers into senior leadership roles. · Work Hard Play Hard Mentality · Paid work outings such as (Tiki Boat/Peddle Car/Total Sports/ and much more!) · Constant contests that with awesome awards (tickets, trips, extra vacation) · Many ways to earn extra cash outside your salary Individuals with industry experience in either manufacturing, retail, restaurant or staffing working as production associates, waitress, bartender, shift supervisors, managers or retail associates, we want to talk to you!!! The following skills are preferred: *Outgoing, friendly, and confident personality *Strong work ethic and a desire to succeed *Thrives in a fast-paced environment *Competitive yet comfortable working in a team environment *Entrepreneurial spirit and professionally motivated Does the following describe you? · Are you a self -starter? Staffing is a fast-paced environment and to be successful you must be great at prioritizing your time. · Do you enjoy building relationships with others? Requirements Responsibilities: · Review high volume of resumes daily · Answer a high level of inbound calls · Schedule interviews · Conduct new hire orientations · Ensure all pre-employment paperwork is completed · Ensure all employees have proper safety equipment · Ensure all employee files are accurate · Answer employee questions regarding payroll or information about their role Qualifications: · Preferred experience in retail, food, customer service, client service, manufacturing · Work history as a retail associate, customer service associate, supervisor, manager, waitress, or bartender - Team player with a positive attitude

Sterling Heights, MI, USA

Negotiable Salary

Workable

Office Manager

Empatica Empatica is a full-stack digital healthcare company and a pioneer in digital biomarker development and continuous patient monitoring driven by AI. Our platform consists of medical-grade smartwatches, software, and physiological and behavioural digital biomarkers. Together they enable the continuous remote monitoring of human health across a range of conditions, through clinical-quality digital measurements. If you are looking to join a fast-paced growth environment and do meaningful work that can make a true impact in the world, then keep reading. About the role As Office Manager you will be involved in: Organization of our office operations and procedures, including the collection of mail outside the office Management of vendors, service providers, office equipment, and office leases Assist in logistics activities Warehouse and inventory management Shipments from/to the office (when needed) Medical device RMA checks Repack/inspection activities on medical devices Manage meeting schedules and appointments within the office Plan in-house or off-site activities, like visitors, parties, celebrations, and conferences Address employees’ queries regarding office management topics (e.g. stationery, hardware, and travel arrangements) Collaborate with the Milan, Italy HQ Office Management and People & Culture teams to revise and enforce company policies related to employees and office operations, oversee the onboarding process for new hires, and execute strategies to build and maintain Empatica's culture Oversee institutional email accounts and support accounting activities Assist in marketing activities, including: Monitoring marketing inventor Overseeing material shipments for events Supporting the setup and breakdown of events held in the Boston area, potentially including weekends or events located within driving distance Assist in carrying out any renovations or alterations necessary for the office Be responsible for ordering office supplies, including stationery and weekly snacks Work together with the building manager on concerns pertaining to the office and make sure that the office meets all necessary standards Establish a system for organizing and managing paperwork, supplies, and equipment Requirements You are the ideal person for this job if you: Have a minimum of 2-3 years of work experience in a relevant Administrative, Team Support, or Office Management role Have organizational skills and high attention to detail Have resilience a get-things-done attitude and an innate desire to do a great work Have great people skills Have the ability to maintain confidentiality Are comfortable with new online tools and databases Are able to remain focused under pressure and work under tight deadlines with a “Startup attitude” Have a passion for Empatica’s products and mission Have strong desire to grow and learn Life at Empatica You will join a fast-growing, international, and diverse team of 110+ talented people who care passionately about what we do and the difference we are making in the world. You’ll get the opportunity to work directly with colleagues across all levels of the organization, no matter their seniority, and learn from the people that built the business and our products. If you jump on board, we can guarantee it won't be an easy ride, but it will be one of the most rewarding experiences in your career, one that will allow you to learn a lot, have true ownership of your work, and test your whole skillset on multiple projects which are helping thousands of people worldwide. Read our blog post and find out some reasons why we love working at Empatica. Inclusion & Diversity At Empatica we embrace diversity and inclusion. We have colleagues from 30 different countries, while over 50% of our team is women (double the tech average!). We believe this makes Empatica a more exciting and stimulating place to work, and brings different points of view to the table while fostering a spirit of communication, collaboration, and care, where everyone’s opinion and thoughts matter. Benefits 🧠 Multiple opportunities to be challenged and step up your career in a fast-growth company in one of the hottest areas of tech 💰 Competitive salary 📈 Employee stock options - we want everyone who joins us to own part of the company and our success 🏖️ We have offices in Milan City Center and Downtown Boston. And every summer, we hold an amazing beach retreat in Sardinia, Italy 🏥 Health Insurance 🏋️‍♀️ Wellhub membership with access to gyms, online classes, personal training sessions, and nutrition plans 😌 Membership for mental health and wellness platforms 🥗 Free healthy lunch every day 🤓 Free Kindle and books 🕰️ Flexible working hours 👀 Much more…

Boston, MA, USA

Negotiable Salary

Workable

Project Administrator

Job Summary: Essel is looking for a dedicated and organized Project Administrator to join our team. As a Project Administrator, you will play a key role in assisting project managers in planning, organizing, and monitoring the progress of projects. Your attention to detail and strong communication skills will contribute to the successful completion of projects within established timelines. Responsibilities: Assist project managers in developing project plans, objectives, and schedules. Coordinate project activities and ensure all necessary resources are available. Monitor project progress and provide regular updates to stakeholders. Prepare and distribute meeting agendas, minutes, and other project documentation. Track project expenses and maintain accurate project budgets. Conduct research and compile data for project reports and presentations. Coordinate and schedule meetings, appointments, and travel arrangements for project team members. Manage project files, documentation, and records. Assist with project risk assessment and management. Requirements Proven experience as a Project Administrator or similar role. Strong organizational and time management skills. Excellent attention to detail and problem-solving abilities. Effective communication and interpersonal skills. Proficient in using project management software and Microsoft Office suite. Ability to work well under pressure and meet deadlines. Flexibility to adapt to changing project requirements. Benefits Competitive Salary, Incentive Program, Medical, Dental, and Vision, 401K, Paid Time Off and Paid Holidays

Bedford, TX, USA

Negotiable Salary

Workable

Office Supervisor

The Office Supervisor at Strategic Legal Practices plays a critical role in ensuring the efficient day-to-day operations of the office. This role requires a proactive, highly organized individual who can oversee office services, vendor relations, facility maintenance, supply management, and general administrative support. The Office Supervisor will serve as a liaison between internal staff and external vendors, manage physical and digital office organization, and ensure a consistently clean, professional, and well-functioning office environment. Key Responsibilities Office Administration & Facility Management Oversee physical office space organization, including document digitization and office setup for new occupants. Conduct regular office and facilities walk-throughs to ensure cleanliness, orderliness, and compliance with maintenance standards. Supervise conference room readiness daily — ensuring equipment is functional, rooms are clean, and supplies are stored. Coordinate seasonal and holiday office decorations and upkeep, including necessary supplies (e.g., lighting, batteries). Support with trial box logistics, document storage compliance, and archive management in coordination with relevant teams. Supervise kitchen cleanliness, including weekly refrigerator clean-outs and inventory checks. Vendor & Services Coordination Serve as the primary contact for office-related vendors including cleaning services, mail and delivery services, printer maintenance, shredding services, and more. Onboard with all relevant vendors to understand workflows and resolve outstanding issues or service gaps. Schedule and participate in walkthroughs with cleaning vendors to maintain and improve cleanliness standards. Maintain strong relationships with all vendors and hold them accountable to agreed service levels. Inventory Management Maintain and organize inventory of office and kitchen supplies, including stationery, beverages, snacks, and cleaning items. Develop and manage a consistent ordering process for office and kitchen needs (weekly/monthly). Ensure proper inventory controls to prevent overstocking or unauthorized removal of supplies. Mail & Document Handling Develop and manage an efficient mail process, including daily scanning, sorting, and distribution. Coordinate with internal staff to refine workflows for subpoena downloads and document storage. Ensure timely handling and disposition of sensitive or case-related documents, including adherence to timelines for legal holds or appeals. Technology Ensure all conference rooms are fully functional, clean, and equipped for daily use, including AV systems, mirrored screens, and login processes. Troubleshoot tech issues in coordination with IT and maintain basic working knowledge of all systems. Prepare desks and workstations for new hires. Coordinate with Christine Tran and Stanley Chong to ship equipment to remote employees and manage equipment returns during offboarding, including sending boxes and return labels. Handle IT-related purchases based on links from Christine Tran; route larger orders to Shawn for approval. Team Support & Collaboration Serve as a central point of contact for general office-related questions and needs. Assist with special projects, such as office relocations, holiday events, or new initiatives. Maintain master key access and ensure controlled use based on authorization. Requirements 3+ years of experience in office administration, operations, or facilities management. Excellent organizational and project management skills. Strong interpersonal and vendor negotiation skills. Ability to work independently, take initiative, and problem-solve. Proficiency in Microsoft Office Suite; comfort with learning new technology and communication tools. High attention to detail and ability to juggle multiple tasks simultaneously. Experience coordinating with IT and facilities teams is a plus. Working Conditions On-site, office-based role with regular walking, lifting light supplies, and coordinating across departments and vendors. May require occasional early mornings or late evenings to oversee specific tasks or vendor access. Benefits We’re committed to supporting the well-being and success of our team through a robust and thoughtfully designed benefits package, including: 401(k) with Employer Match – Plan for your future with confidence and company support. Health, Dental, and Vision Insurance – Comprehensive coverage to keep you and your family healthy. Short-Term, Long-Term Disability & Life Insurance – Financial protection for life’s unexpected events. Paid Parking – Convenient and covered, so you can focus on your day. Generous Paid Time Off – Ample time to rest, recharge, and take care of personal matters. Employee Referral Program – Earn rewards for introducing talented individuals to our team. Employee Assistance Program (EAP) – Confidential resources for personal and professional support. Employee Discount Program – Access to exclusive savings on a variety of products and services.

Century City, Los Angeles, CA, USA

Negotiable Salary

Workable

Office Manager

The Office Manager at Coastline Equity serves as the central hub for all administrative, operational, and cultural functions across the company. This is not a front-desk or single-location role it is a multi-dimensional leadership position responsible for ensuring consistent, high-quality office operations, administrative processes, onboarding processes, insurance compliance, vendor coordination, and cross-functional support company-wide. You will be accountable for supporting all departments through administrative excellence, keeping operations running efficiently across multiple offices, teams, and systems. This role requires a proactive, resourceful individual with a deep sense of ownership, a sharp eye for detail, and a strong alignment with Coastline Equity’s core values: Customer First, Growth Mindset, and Equity for All. Pay rate: $20 - $25 based on experience 1. Company-Wide Office & Administrative Operations Oversee daily operational needs across all Coastline Equity offices, with a home base in Gardena, CA. Serve as the central point of contact for all office systems, supply management, logistics, vendor communication, and physical environment maintenance across the business. Maintain company-wide standard operating procedures (SOPs) for administrative functions, office operations, and workplace protocols. Ensure consistent standards for cleanliness, organization, seasonal presentation, and resource accessibility in all workspaces. 2. HR Onboarding & Culture Support Lead onboarding logistics across the business: equipment setup, desk assignments, access credentials, welcome kits, and internal announcements. Coordinate all internal communications around new hires, celebrations, milestones, and culture programming. Manage the execution of newsletters, team events, and recognition programs across departments and office locations. Ensure a cohesive workplace experience that reflects Coastline Equity’s identity and values. 3. Insurance, Compliance & Vendor Support Own the tracking and verification of vendor, tenant, and property insurance certificates across Coastline’s portfolio. Communicate requirements, manage renewal schedules, and address discrepancies to ensure compliance. Maintain a centralized, organized insurance database, accessible for audits and operations team reference. Coordinate directly with property management and operations to resolve insurance-related tasks and enforce standards. 4. Financial & Administrative Process Oversight Oversee the intake and accurate processing of all company mail, invoices, credits, and bills for entry into AppFolio. Assist with tenant communications and financial support around payments, delinquencies, or reconciliations. Ensure timely delivery of reports and accurate documentation management. Handle operational errands including mail runs, bank deposits, and office logistics as needed. 5. Technology, Systems & Infrastructure Coordination Manage relationships with building management, IT service providers, security vendors, internet/phone vendors, and office supply contractors across offices. Maintain functionality and consistency of all operational technology: printers, phones, copiers, scanners, security systems, and internet. Ensure that all internal office systems support team efficiency and uptime. Skills & Competencies Advanced-Level Organization: Ability to manage and standardize administrative systems across a growing company. Operational Leadership: A proactive approach to identifying process gaps, solving problems, and building systems. Cross-Functional Communication: Ability to professionally engage with executives, staff, vendors, and tenants across roles and departments. Tech Proficiency: Comfortable with software such as AppFolio, Microsoft Office, QuickBooks, and learning/implementing new tech tools. Detail-Oriented Execution: Impeccable attention to task accuracy, document quality, and timely follow-through. People-First Mindset: Approaches internal support and onboarding with hospitality, empathy, and care. Adaptability: Thrives in dynamic environments, can pivot quickly, and handles competing priorities with confidence. Core Values Alignment: Equity for All: Promotes fairness, inclusivity, and dignity in all interactions. Customer First: Approaches every situation with a service mindset and long-term relationship focus. Growth & Innovation: Actively seeks new ideas, feedback, and continuous learning opportunities—especially in the use of emerging technologies like AI to improve service delivery and team performance. Requirements Required Qualifications 2+ years of administrative, operations, or office management experience across multiple teams or departments. Proficiency in Microsoft Office Suite, QuickBooks, and AppFolio (or similar systems). Valid CA Driver’s License and reliable transportation for offsite office support. Ability to sit, stand, move, lift, and perform typical office-related physical functions. Preferred Qualifications: Experience supporting real estate, property management, or multi-location businesses. Familiarity with insurance documentation, AP processes, and facilities coordination. Experience leading onboarding processes or managing internal culture and recognition programs. What we are looking for: We’re looking for a systems thinker with a heart for service—someone who thrives on making things work smoothly behind the scenes, who can hold the operational fabric of a company together, and who cares about people as much as processes. You will do well in this role if you: Think three steps ahead and proactively solve problems before they escalate. Are energized by checklists, deadlines, and well-run systems. Are comfortable supporting executives while managing everyday details. Want to make a meaningful impact across teams and functions. Why join Coastline Equity? We don’t just manage buildings, we build equitable communities, deliver unmatched service, and empower our team to lead with innovation and integrity. At Coastline Equity, you’ll be part of a company that encourages bold thinking, supports ongoing development, and ensures every team member has a voice and a path to grow. Benefits Training & Development Medical, dental, and vision insurance Life Insurance PTO Holidays

Gardena, CA, USA

$20-25

Administrative Specialist63392070378113128

Workable

Administrative Specialist

***The expected salary range for this position is based on several factors including market, funding, candidates experience level, skills, training, and related knowledge. Our ranges are developed and published as good faith estimates for the position.*** Starting Salary Range: $20.00-$25.00 per hour depending on qualifications and experience RADIAS Health is hiring an Administrative Specialist to provide administrative support to the staff on the Outpatient and DBT Clinic, and Compass Case Management teams at RADIAS Health. These teams provide mental health services to clients with severe and persistent mental illness and substance use disorders throughout the state of Minnesota. The Administrative Specialist is an integral part of the team and is responsible for the overall organization and management of the office and administrative activities such as: maintaining files, documentation of records and electronic record keeping systems, scanning, insurance tracking eligibility, performing audits, generating reports, and, billing for client services. This position works with a diverse group of external and internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload. Hours: Monday - Friday 8:00 am - 4:00 pm or 9 am - 5 pm **This position is hybrid, and works one week per month and the 1st and 3rd Thursday of each month at the office, other days are work from home** Location: 166 4th St E, Saint Paul, MN 555101 Duties and Responsibilities Primary duties include working knowledge of current Electronic Health Record (EHR). Verify client's insurance and maintain eligibility for OPC/DBT and Compass Program. Maintain accurate client records involving data entry, opening/closing of client episodes, update and close treatment plans, update contact information, assess/review documentation for accuracy, and scanning/attaching documents. Process medical records requests as appropriate. Prepare, export, analyze, and provide reports as needed by program supervisors and staff. Job share check preparation/ACH transfer for the Rep Payee program. Assist Associate Clinical Director(s) in management of "Float" schedule and assignments. Provide coverage as needed to the Front Desk Coordinator position. Pickup, prepare, and drop off company mail. Serve as a member of the RADIAS Health Safety Committee. OPC/DBT Clinics Schedule new client intakes and track required intake documents. Provide oversight and support for OPC therapist and psychiatrist schedules and waitlists. Coordination of services between OPC and client's treatment team. Attend monthly consultation with OPC Director and team meetings. Manage all OPC calls and emails, including triage for nursing and psychiatrist inquiries. Maintain client rosters for all OPC and DBT therapy groups. Train and support Front Desk Coordinators on relevant OPC procedures. Report MHIS required data via the MN-ITS. Respond to RADIAS Health Website inquiries pertaining to OPC/DBT clinic. Monitor Float Nurse line. RN Program Attend and create new client profiles in a timely manner Assist with new client referral and intake process. Provide oversight and support for Compass therapist and psychiatrist schedules. Attend weekly consultation and team meetings. Train and support Front Desk Coordinators on relevant Compass procedures. Requirements High School diploma or equivalent. Proficient with Microsoft Office 365 Prior administrative experience Excellent organizational skills and attention to detail. Benefits 4 weeks accrued PTO first year of employment 12 paid holidays Medical, dental, vision, life insurance Health Saving Accounts (HSA) + employer contribution and Flexible Saving Accounts (FSA) Tuition reimbursement and Student Loan Repayment Assistance Dependent Care Account (DCA) + employer contribution Reimbursement for professional licensure fees Routine supervision from a Mental Health Professional, with access to licensure supervision opportunities 403b retirement plan with an employer percentage match Employer paid short-term and long-term disability insurance Bereavement and paid parental leave Employee Assistance Program (EAP) Wellness program to support employee overall health and well-being Variety of discounts through ADP LifeSmart Pet insurance Mileage reimbursement Casual dress code RADIAS Health is proud to be a LGBTQIA+, anti-racist, all-inclusive, and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as protected veteran, status as a qualified individual with a disability, or any other protected class status. RADIAS Health is committed to pay transparency and equity, providing all employees and applicants with access to starting salary.

St Paul, MN, USA

$20-25

Workable

Scheduling Supervisor

Job description Job Description: We are a company that is active in the design, production and distribution of a full range of lift truck attachments and industrial material handling equipment for the U.S. market. The latest production methods and technology together with personnel expertise allow us to adapt to the most various and demanding customer requirements. Our commitment to always provide the most suitable product and handling solutions for our customers over the years has resulted in close cooperation with all the main fork lift truck manufacturers. We supplies a wide range of products including integral and hook-on side shifters, fork positioners, paper roll clamps, bale clamps, carton clamps, push pulls, multi-pallet handlers, rotators and forks. The Scheduling Supervisor is tasked with ensuring that inventory is supplied to production efficiently and cost-effectively, and minimizing warehouse space usage. This role aims to maintain high inventory accuracy, reducing carrying costs and obsolescence, and improving direct labor effectiveness. The Scheduling Supervisor manages the stores and receiving department, directing and controlling material handling, storage, disbursement of inventory, and receiving of manufactured and purchased parts. Additionally, this role is responsible for record accuracy, off-site storage, and FTZ management, while establishing a role in a Kanban environment. Key Accountabilities: Supervise receiving, inventory storage, and disbursement of all inventory to off-line RIP locations by setting priorities and directing MCA activities Supervise the efforts of the Greenville Plant by providing direction in FTZ compliance efforts Train employees in procedures and policies relating to inventory control and accuracy through personal and group training, job rotation, and employee meetings Maintain and establish stores locations, including rack locations, POU locations, DFT, and adherence to ISO 9001 compliance relating to inventory preservation and control, including FIFO techniques Establish departmental budgets, minimize warehouse requirements, manage overtime, and institute policies and procedures in stores to increase efficiencies Assist in physical inventory taking by supplying manpower requirements and providing direct and indirect supervision Production planning and control, cycle counting, inventory control, just-in-time policies, receiving procedures, material flow, material handling, stock levels, location systems, BOM structures, inventory transactions, and planning Minimum Qualifications: Bachelor’s degree in management or related discipline required 5+ years of experience in manufacturing situations and inventory management required 3+ years of supervisory experience in manufacturing, including production and inventory control, or a combination of experience and education Strong leadership skills and the ability to interact with people at all levels, convincing them of the importance of inventory accuracy Additional Information: The person selected for this position would be in line to grow with the company and potentially become the next Materials Manager. This position will have 4 direct reports. A background in shipping, receiving, and supply chain is highly desirable. Understanding of scheduling, supply chain, and manufacturing is required. Lean Manufacturing and KANBAN knowledge is desirable. Salary range: $85,000 – $95,000. Job Type: Full-time Pay: $85,000.00 - $95,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: 10 hour shift 8 hour shift Day shift Monday to Friday Overtime Ability to Commute: Sulligent, AL 35586 (Required) Ability to Relocate: Sulligent, AL 35586: Relocate before starting work (Required) Work Location: In person

Sulligent, AL 35586, USA

$85,000-95,000