Assistant Manager

Summary The Sears Institute is seeking a General Manager & Executive Assistant (Hybrid) to serve as the operational backbone and trusted partner to the executive team. This role acts as a force multiplier, ensuring priorities move forward, meetings are prepped and followed through, recruiting is coordinated, and key decisions are documented and executed. The ideal candidate is highly organized, discreet, and proactive — someone who thrives in a dynamic environment where no two days are alike. This position is central to keeping the executive team focused on high-impact activities while ensuring operations, recruiting, and documentation stay on track. Our Values Patient First – Compassion, dignity, and personalized care. Excellence in Regenerative Medicine – Commitment to learning and practicing advanced, cutting-edge therapies. High-Touch Concierge Service – Every patient experience should feel personalized, premium, and seamless. Team Collaboration – Physicians, clinical staff, and front office working as one cohesive team. Requirements What You’ll Do Executive Support & Operations Manage executive calendars, inbox triage, travel coordination, and briefings. Prepare agendas, decision memos, meeting summaries, and follow-ups. Ensure meetings run on cadence, with pre-reads and agendas distributed at least 24 hours in advance. Maintain confidentiality and discretion while handling sensitive business and personnel matters. Coordinate with the Clinical Manager to ensure labs, charts, and test results are ready for scheduled patient visits. Partner with clinical operations to streamline patient flow and reduce bottlenecks (e.g., appointment prep, room readiness). Recruiting & People Operations Coordinate hiring pipelines: posting jobs, screening, scheduling, assessments, and references. Ensure candidates receive timely communications and professional interview experiences. Maintain compliant documentation and scripts throughout recruiting. Support onboarding/offboarding checklists, access control, and HR documentation. Support process improvements between front desk, clinical staff, and executive leadership to ensure smooth daily operations Documentation & Compliance Maintain current SOPs, handbooks, and process documentation; ensure updates are reviewed monthly. Track executive and team decisions, maintaining a “Decision/Action Register.” Ensure organizational knowledge is systematized — not left in personal tools or memory. Project & Vendor Coordination Manage small operational projects, including vendor setup, tool provisioning, and light rollout planning. Liaise across teams and with external partners to ensure alignment and follow-through. Provide quarterly reporting on key metrics and operational improvements. Oversee vendor relationships and manage ordering workflows for medical and office supplies, ensuring timely fulfillment. Track and support inventory processes in collaboration with clinical staff (supplements, medical kits, and patient care materials). Maintain documentation logs related to medical supply orders, vendor invoices, and compliance requirements. Key areas of ownership that you will drive forward for the organization personally, and collaborating cross-functionally. Keeping executive leadership focused on high-priority activities through calendar and inbox management. Ensuring every meeting has a clear agenda, outcomes, and follow-up actions tracked to completion. Driving the recruiting pipeline to stay timely, professional, and organized. Owning organizational documentation (handbook, SOPs, access rosters) to prevent knowledge silos. Coordinating light operational projects that improve efficiency and reduce bottlenecks. You should bring expertise in these areas and can help to uplevel the team in: Experience: 5+ years in executive administration, operations management, or hybrid EA/GM roles; healthcare or professional services preferred. Skills: Calendar/email mastery, strong written communication, recruiting coordination, and project management. Tools: MS Office/Google Suite, Asana/Monday/ClickUp, ATS and recruiting platforms (Indeed, ZipRecruiter, LinkedIn). Soft Skills: Anticipatory thinking, sharp prioritization, discretion, and the ability to “manage up” effectively. Style Fit: Thrives in a fast-paced, entrepreneurial environment where clarity, follow-through, and adaptability are essential. 30‑60‑90 Day Expectations Within 30 Days, You’ll: Shadow executives and learn preferred communication and decision-making styles. Take over calendar, inbox triage, and agenda prep with executive approval. Centralize recruiting pipelines and stand up a decision/action log. Within 60 Days, You’ll: Independently run weekly hiring huddles and maintain candidate trackers. Refresh handbook, onboarding/offboarding checklists, and tool access lists. Deliver hiring dashboards and documented operational playbooks. Within 90 Days, You’ll: Ensure ≥95% of decisions are tracked to completion. Document top operational workflows and create a business continuity plan. Serve as the “go-to” partner for executives, trusted to handle sensitive tasks and projects with minimal oversight. Work Hours & Reporting Standard schedule Monday–Friday, 9:00 a.m. – 6:00 p.m. Reports directly to executive leadership. Benefits Full-time employees are eligible for benefits on the 1st of the month following 60 days of full-time employment. Medical & Pharmacy Dental Vision Health Savings Account (HSA) Virtual Network Telehealth (including 24/7 Same-Day Virtual Urgent Care, Virtual Primary Care, Virtual Therapy, Virtual Specialty Care) Paid time off: 10 vacation days + 10 sick days; vacation increases after 5 years. 401(k) — eligible after 1 year. 8 Paid holidays  Company-provided scrubs; no dark colors (color guidelines). On payday, we'll provide a Catered lunch featuring organic, grass-fed, pasture-raised, and wild-caught ingredients. Employee discounts on clinic products/services. Free on-site exercise classes & equipment. Organic perks (e.g., organic eggs from the farm).

IMAGINE Culinary Group – Line Cook – San Mateo Full Time: $30.00 per hour Schedule: Monday – Friday (Breakfast, Lunch, Dinner) Position Requirements: Minimum 3 Years’ Corporate Food Service or Restaurant Experience with skills in international cuisines. Imagine Culinary Group Participates in E-Verify We are searching for an individual with special talents and experience in food preparation for a premiere Corporate Dining Operation. This location serves 1000 meals per day and operates Monday – Friday. Nutritious, Healthy Cooking and adherence to the highest standards of sustainability are a top priority. IMAGINE Culinary Group is a socially and environmentally responsible restaurant management services company serving the San Francisco Bay Area. We provide our services to the leading corporations throughout Northern California. OUR MISSION: “nourish the health of those we serve in a delicious and sustainable way” We are committed to following practices in our operations which preserve and protect the environment. We source 80% of our food locally (within 150 - 250 miles) and promote an ‘ethical supply chain’ that features seasonal, organic and natural ingredients. Our menus are customized and prepared authentically following healthy cooking techniques. What is IMAGINE Culinary Group? Ethical – Collaborative – Sustainable – Local – Authentic – Completely Transparent – Health and Safety Conscious – Flexible At IMAGINE, we’ve built a hiring strategy that is designed with success in mind. We seek out individuals that possess tremendous culinary talent and share our business values, then create a stage that allows them to extend their passion to every person we serve. Each member of our group brings a special ability to the table that inspires creativity in the dishes we prepare. In return, our priority is to provide support to every one of our culinary staff and help them to reach their personal and professional career potential. COMMITMENT to OUR CULINARY GROUP: “The quality we provide our guests will equal the quality of life we provide ourselves”. Excellent salary ranges are offered. Benefits include Medical, Dental, Vision and Life Insurance, Matching 401(k), Holiday and Vacation. Please write us, share your experience, passion for the culinary arts and interest in joining our group at humanresources@imagineculinarygroup.com We look forward to hearing from you. Resumes that meet the position requirements listed above will be contacted to schedule an interview. IMAGINE Culinary Group is an Equal Opportunity Employer

COO / Growth Operator (SaaS) Company: Allen AI Location: Remote (U.S. time zone preferred) Type: Full-Time About Allen AI: https://allen.store/ Allen AI is all in on helping beginner entrepreneurs and online content creators succeed in the digital economy. We are building the #1 AI tool + link-in-bio platform for creators on Instagram and TikTok. Our mission is help ordinary people create extraordinary online businesses And we plan on doing that by becoming the one-stop, all-in creator software that helps users: Find the most viral content online (currently on Instagram, will expand to TikTok, YouTube, etc) Write viral content in their own voice using AI Auto-generate a full link-in-bio store website, customized using AI by scanning their social profile - including their brand voice, color palette, digital products, and layout preferences The result? A software experience that is simpler, cleaner, and more elegant than anything else on the market - built by creators, for creators. Our founder, Richard Yu, is not your typical SaaS CEO. He practices what he preaches. Over the last 5 years, Richard has scaled his digital product business from $0 to $28M+ in sales, while building a lean, profitable, and impact-driven digital products business, and a personal brand of 1.2M+ followers across Instagram and YouTube. Unlike most software founders who build for creators without being creators themselves, Richard still actively sells digital products, mentors creators, and works 1-on-1 with the same people this tool is designed for. With 6,000+ clients served, across every niche imaginable - fitness, faith, relationships, therapy, online business, you name it- Allen AI is being built directly from the frontline feedback of real users, not guesswork. This is your chance to help us build the tool the creator economy has been waiting for. About the Role We are looking for a world-class, execution-obsessed operator to join Allen AI as our Founding COO / Operator. This is not a cushy exec job. This is a boots-on-the-ground role for someone who loves building from $1M to $50M ARR. You will work directly with Richard to own the day-to-day execution, so he can go all-in on content, traffic generation, and brand building. You will be the engine behind the machine. If you’ve ever wanted to build a category-defining SaaS company from the inside, this is your shot. What You'll Own Daily Operations: Run the business day-to-day. Manage team, meetings, KPIs, and execution across departments. Product Execution: Be the product owner working closely with our lead dev (Ivan). Prioritize features, gather user feedback, and ship updates. Team Leadership: Hold people accountable. Build hiring systems. Fire fast, promote fast. Build a world-class team under you. Process Creation: SOPs, checklists, reporting dashboards, automations - you’ll build the machine that scales. Customer Feedback Loops: Extract feedback from users (many of whom come from our coaching company) and turn it into roadmap actions. Sales & Growth Systems: Coordinate initiatives for user onboarding, user retention, and revenue expansion. Affiliate Partnerships Division: Build and lead the affiliate marketing engine for Allen AI. This includes designing and executing the entire system for finding, recruiting, and onboarding new affiliates; creating affiliate sales and success teams; managing relationships; running launches; and driving high-volume traffic and new user acquisition through affiliates on platforms like Instagram, TikTok, X, and Skool. Compensation We are extremely open-minded when it comes to compensation because we view this role as bringing on a true business partner who will run the day-to-day and help scale the company.  So in the application, please let us know what compensation you expect for this role. Requirements You'll be a perfect fit if... You’ve helped scale a start-up from You have zero ego. You're not trying to be a public-facing “CEO.” You want to build, execute, and win You love building systems, hiring teams, fixing ops, and holding people accountable You think in metrics, dashboards, and deliverables You get joy from executing at speed and cleaning up chaos You’ve either worked inside a SaaS company before, or you’re a brilliant generalist who knows how to run a lean team across product, ops, support, and GTM You move fast. You’re comfortable working with high performers who demand a lot and operate at a pace that would burn out most Bonus Points If You… Come from the creator economy, especially if you’ve worked in B2C, DTC SaaS, or social-media-focused tech Have built or scaled tools for Instagram/TikTok creators, course sellers, influencers, or coaches Understand how things go viral, how affiliate ecosystems work, and how creator-led growth loops drive explosive awareness Genuinely care about helping everyday 9–5ers, beginner entrepreneurs, and online creator-led businesses succeed in the online space Have product owner / product manager experience Have built customer support, onboarding, and/or affiliate systems from scratch Benefits Why This Role Is a Game-Changer This isn’t a normal job. You’re not joining a start-up just to “support.” You will be the co-builder of a $50M+ ARR software company. You will get: Full behind-the-scenes access to one of the most connected entrepreneurs in digital business The playbook for using media + content to scale SaaS Ownership of the internal engine that makes the business run A front-row seat to the fastest-growing SaaS opportunity in the “link-in-bio / digital product” space A chance to join pre-escape velocity and shape the company DNA before it hits $1M/month

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We're looking for a highly motivated and detail-oriented individual to join our team as a Operations Administrator. This isn't just a job; it's an opportunity to become the central force behind our operational excellence and customer success. You'll be the champion of our brand, embodying the Phillips Corporation Vision and Mission in every interaction. As a Phillips Hybrid Operations Administrator, you'll work under the Operations Manager and General Manager to build deep, lasting relationships with our customers and vendors, acting as the primary point of contact and ensuring every engagement sets a new standard for service. You'll take full ownership of the Hybrid order lifecycle, from initial sale to flawless installation, maintaining 100% order accuracy and resolving any issues with speed and precision. You'll also be an internal agent of change, constantly challenging our processes to drive efficiency and profitability. This includes leading the charge in transforming procurement systems, mastering inventory management at our Hanover office, and ensuring all transactions are accurate and transparent. You will collaborate with our IT team to build strategic workflows in D365 and maintain accurate reporting in CRM, ensuring every team member has the data they need to succeed. This role requires a proactive problem-solver who can provide empathetic and effective support through calls and emails. You'll not only resolve issues and process sales orders but also help us find new talent to join our Phillips family. By designing and enforcing structured processes, you will ensure the fastest response times and most efficient scheduling, cementing Phillips Hybrid as the go-to solution in the marketplace. Requirements Strong knowledge of Microsoft Suite, including Excel skills that include VLOOKUP/ZLOOKUP, pivot tables, dashboard creation and reporting ERP and CRM experience, ideally D365 or Salesforce Strong customer service skills Engineering background is a plus Project and change management experience Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development Work From Home

Full-Time or Part-Time | Onsite | Bilingual in English and Spanish a plus! Join 2020 Mobile Corp, a Boost Mobile Platinum Retailer! Are you passionate about mobile technology, enjoy connecting with people, and learning new skills? If YES, we encourage you to apply for the position of Retail Mobile Sales Associate! We provide complete training and on-the-job support from day one! ••• Easy ways to apply! - Apply online at 2020mobilecorp.com/careers - Reply to this email with your resume attached. - Drop off your resume at one of our locations. ••• About Your Role: Our Mobile Sales Associates are tasked with providing outstanding customer experiences here at 2020 Mobile Corp, meeting the needs of our Boost Mobile customers by introducing and providing solutions to their telecommunication needs. The Mobile Sales Associate will take part in outbound activities that market the Boost Mobile brands and products to bring in new customers, plus continue to maintain relationships with existing customers. Our sales team members receive new employee and ongoing training, so they are prepared to answer questions and offer outstanding customer service. What Will Make Us Really Love You: • Great written and verbal communication skills. • Professional, energetic, and positive attitude. • The ability to multitask, be detail-oriented, and problem-solve. • Previous experience working in the wireless retail industry. What You'll Do: • Approach all encounters with guests, staff, and employees in a friendly, and service-first manner. A primary function of a Mobile Associate is to cultivate positive relationships with valued customers. • Comply with company standards and regulations. • Always maintain a friendly and warm demeanor. • Answer all calls coming through the telephone system. • Handle requests and questions about services and products. • Maintain high standards of personal appearance and grooming. • Establish and maintain good communication with co-workers and team leaders. • Be aware of all pricing, products, and special promotions, and upsell when possible. • Operate all relevant aspects of the sales systems. • Execute sales vs. goal objectives as presented by management. • Ensure compliance and completion of daily, weekly, and monthly sales goals and checklists. • Participate in special events and other marketing events representing Boost Mobile. •Strive to optimize the time on shift regardless of the customer traffic – learn more, ensure the store is clean and presentable. Reach out to the District Manager requesting additional duties – stretch your potential. • Assist in other tasks, duties, or projects as assigned by management. What You'll Need: • Must be at least 18 years of age. • 6 months+ of work experience in a customer service/or sales experience in a retail environment. • Basic knowledge or experience using computers and mobile phones. • Ability to maintain confidentiality and handle sensitive information. • Legally authorized to work in the United States. • Bilingual in Spanish is preferred in some areas. • High school diploma/GED. • Physical Demands: Must be able to stand for long periods of time on the sales floor. Must be able to move and/or lift up to 15 pounds. Retail employees are regularly required to talk and hear; frequently required to stand, walk, and use their hands and fingers to handle objects, feel, and operate a computer. They are occasionally required to reach with their hands and arms, climb or balance, carry, stoop, kneel, or crouch, and perform repetitive motions, including reaching overhead and typing. Compensation: $12.50 - $13.00 per hour DOE. The base pay does not factor in an aggressive commission program when goals and objectives are met. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. • Health Benefits: The company offers Medical, Dental, Vision, and Life insurance programs for Full-Time employees. • Employee Discounts: Phone devices and Accessories More About Our Company: 2020 Mobile Corp is one of the largest Platinum Branded Partner for Boost Mobile with over 200 locations nationwide and growing. 2020 Mobile Corp was founded with a revolutionary spirit and uncommon fondness for the wireless retail industry. Our goal is simple: to offer our customers exceptional service by ensuring our employees work in a career and for a company they love. We believe that when our employees are happy with what they do, the support and satisfaction they receive is passed on to our customers. Learn more and view privacy policies at www.2020mobilecorp.com. 2020 Mobile Corp is an Equal Opportunity Employer. We're committed to providing equal employment opportunities (EEO) to all candidates, without discrimination based on race, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local laws, including Title VII of the Civil Rights Act of 1964 and the Americans with Disabilities Act (ADA). Following the Immigration Reform and Control Act of 1986, all new hires must verify their identity and eligibility to work in the United States. Note: This job ad/description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.