Workable
Office Assistant - Part Time
Vasion is looking for a part-time Office Assistant that exemplifies our core values and wants to be part of our growing team. We are committed to making digital transformation attainable to everyone by building an affordable, integrated SaaS solution that simplifies business processes. Vasion offers a flexible working environment for our 400+ employees across the world, including at our global headquarters in St. George, Utah, or in one of our other offices in the UK, Germany, and Lehi, Utah.
Role Overview
As an Office Assistant at Vasion, you'll play a key role in creating a smooth, welcoming, and well-supported office experience for our Lehi-based employees and guests. From managing supplies and vendor coordination to helping with team lunches and in-office events, your day-to-day will help shape the atmosphere and efficiency of the office. This is a highly visible and hands-on position that requires excellent organizational skills, comfort with shifting priorities, and a proactive, service-oriented mindset. You'll be the go-to person for all things office-related and an essential contributor to maintaining a professional, friendly, and productive environment for the in-person team. If you thrive in fast-paced, people-first environments and enjoy a variety of responsibilities that keep things running behind the scenes, this role is for you.
Responsibilities
Manage break room and office supplies, ensuring the office is fully functional and accommodating for employees
Act as the point of contact for building/facility needs as well as coordinate with vendors and facility management as needed
Assist in planning, organizing, and coordinating events, conferences, and department gatherings
Handle various administrative tasks such as expense reports, budget tracking, and other ad hoc requests
Represent Vasion well in greeting customers, partners, candidates, and other guests who visit the office
Act as a communication conduit for the office and foster a welcoming environment for in-office teams
Manage office logistics to include catering (set up and clean up), stocking office supplies and pantry items, generally keeping the office space organized
Be prepared to handle unforeseen challenges, adapt to changing priorities, and proactively find solutions to streamline processes and support efficiency
Support employees in conference room setup for meetings, including ensuring needed technology (monitors, cables, video conferencing, whiteboards, etc.) is in place and functioning
Perform other duties as assigned
Requirements
1–3 years of proven experience in office administration or a related support role (e.g., office coordination, facilities, or administrative assistant work)
Willing to commute and work onsite in Lehi, Utah required
Must be able to work a schedule of Monday–Thursday, 9 AM–2 PM MT with some flexibility and changes to accommodate certain events
Must be able to safely lift and carry equipment such as monitors, hardware, and other supplies (up to 25 lbs)
Access and ability to use own vehicle required
Strong organization and time management skills
Clear and concise communication skills, both verbal and written
General office experience with computers and G-suite
Highly motivated with a results-oriented entrepreneurial attitude
Exceptional follow-up skills to ensure timely and thorough communication
Friendly, approachable, and solutions-oriented
Preferred Qualifications
Experience working cross-functionally with multiple departments
Experience in office coordination, hospitality, or admin support a plus
Prior vendor management experience
Benefits
Flexible work environment
Competitive pay
Training/Advancement opportunities
401k with company-match and immediate vesting
Financial wellness education
Mental wellness resources
Vasion looks for people who will exemplify its four core values and are driven to become:
Action Owners, with principles drawn from Extreme Ownership by Jocko Willink and Leif Babin
Candor Seekers, illustrated in Radical Candor by Kim Scott
People Builders, as detailed in Leadership and Self-deception by The Arbinger Institute
Storytellers, guided by principles from Building a StoryBrand: Clarify Your Message So Customers Will Listen by Donald Miller
More about Vasion
Visit https://www.vasion.com to learn more about Vasion.
Additional Information
Vasion is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation and other legally protected characteristics.
Lehi, UT, USA
Negotiable Salary
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