Payroll Specialist

ABOUT VISTA CARE Vista Care is a leading service and support organization that is proud to provide specialized, supportive services to a diverse population throughout Wisconsin, Illinois, South Dakota, Nevada, Utah and Colorado. We specialize in offering comprehensive care and support services for individuals with a variety of intellectual and developmental and mental-health disabilities. We are passionate about "person-centered care" and empowering those we support to lead fulfilling and independent lives.   We are looking for team members with a unique blend of compassion and resilience. For people that possess an innate ability to see potential in every individual, fostering environments of inclusivity and growth. More than just caregivers/nurses/managers/etc., they are advocates, ensuring that each person (both individuals supported and our amazing direct care staff) receives the tailored support they deserve. Our team thrives on empathy, adaptability, and an unwavering commitment to upholding the highest standards of care. In this realm, success is measured not just in milestones achieved, but in the lives enriched and empowered every single day. If that sounds like the type of environment for you, we would love to chat! Job Summary: The Vista Care Payroll Specialist supports the accurate and timely processing of payroll for our organization across multiple service lines. This role reports to the Payroll Supervisor and is responsible for the accurate entry and/or adjustment of all payroll related data in our HRIS; including accurate processing and calculation of wage garnishments, child support orders, benefit changes or other employee record changes. They are responsible for assisting the Payroll Supervisor in ensuring compliance with all federal, state and location payroll regulations and working closely with HR & Finance departments to ensure accurate employee and payroll records. Responsibilities (Including but not limited to): Verify for accuracy and process weekly payroll, including all wages, bonuses, benefits and deductions. Processing wage garnishments and child support orders Review timesheets for payroll related accuracy Make adjustments for pay raises, bonuses, etc. Ensure compliance with all applicable federal, state, and local payroll regulations. Respond to and resolve payroll discrepancies and employee inquiries in a timely and professional manner. Conduct routine audits of payroll data to ensure accuracy and completeness. Prepare and submit payroll-related reports, and benefits reports. Collaborate with the People Division and finance team to ensure all employee records are current and accurately reflected in the payroll system. Stay up to date on payroll systems, tools, and best practices. Support year-end processes, including W-2 generation and other tax documentation. Communicate with external vendors (such as tax agencies and benefits providers) to resolve payroll-related issues. Process SDS paper timesheets (non EVV) weekly Update funder authorizations in Wellsky as expire Verify SDS EVV time punches in Wellsky weekly Approve SDS UKG employee paperwork Triage caregiver and employer SDS payroll questions Provide accounts receivable with weekly payroll data for billing Run SDS reports as requested by funders Other duties as assigned Essential Job Functions: Behavior should be professional and consistent with Vista Care’s culture, mission, values, philosophy, and policies and procedures. Expectations include, but are not limited to: Being a positive role model for individuals, co-workers, and management. Representing the company in a professional manner. Complying with company policies and procedures. Treating employees, management, and individuals with dignity and respect, including honest and respectful communication. Focusing on official business during work hours. Contributing to a harmonious working environment and maintaining strong relationships with co-workers, management, individuals, and external agencies. Requirements Qualifications and Experience:  3–5 years of experience in payroll processing. Payroll certification (FPC, CPP) is a plus. Experience with payroll software such as UKG (Ultimate Kronos Group) and Paycor is required Familiarity with payroll tax regulations and benefits administration. Experience with Netsuite preferred Experience with import/export of data and data templates Knowledge, Skills, and Abilities: Strong attention to detail and accuracy. Effective verbal and written communication skills. Exceptional mathematical and calculation skills Knowledge of garnishment and child support calculations Good research and analysis skills High level of organization and time management. Comfortable working both independently and as part of a team, with strong ability to manage competing priorities and meet deadlines Proficiency in Microsoft Office Suite, especially Excel. Knowledge of applicable labor laws and payroll compliance. Additional Requirements: Must pass WI BID and other background checks upon hire. Completion of E-Verify process. Education:  Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred). Will consider experience and/or certification in lieu of degree. WORKING CONDITIONS/PHYSICAL REQUIREMENTS: Physical Requirements – Requires manual dexterity and use of standard office equipment. Must be able to sit, walk, bend, and use a computer for extended periods. Vision/Hearing/Communication – Must have corrected vision and hearing within normal range. Ability to communicate effectively in English, both verbally and in writing. Work Location – Full-time, onsite or hybrid options may be available depending on company policy. Benefits Health, Dental, & Vision Insurance Generous PTO Policy 401k Plan Growth-minded company with opportunity for career development & advancement Leadership team that is dedicated to our company value of "Balance", which includes work/life balance Mission and values driven company culture PAY: $24.00 - $25.00 If you are interested in this position, please apply today! If you have any questions about Vista Care or this opportunity, please reach out to the email below.  Vista Care Recruiting Phone: (920)694-1130 ext 1 recruiting@vistacare.org www.vistacare.org Vista Care is an equal opportunity employer. We encourage candidates from all backgrounds to apply! #IND100