Administrative Assistant (Palm Beach County)

Looking for a part-time worker, that is willing to do 15 hours per week, that can do invoice, Contracts, advertising, and to be able to have conversations with clients.

Busy auto shop looking for full time front desk person. Responsibilities would include answering phones and taking messages, Greeting customers, starting a work order for them, cashing customers out when their car is ready, and general cleanup duties in the office and bathrooms. Full time position. 4 day work week. Monday through Thursday 7-6 with one hour lunch. Holiday pay after 90 days, Vacation pay after 1 year. PTO/sick time policy. Must be good with computers and be able to learn the management system. (Tekmetric). Good phone skills and typing a must. Please apply in person at Capital Auto Care 1632 North Grand River Ave. Lansing. 48906. This job has serious potential to turn into a service writer position with increased pay.

Start a career with First National Bank Alaska, the *Best Place to Work in Alaska* as recognized 10 years in a row by Alaska Business magazine readers. Calling Administrative and Records Professionals! We are hiring a Customer Records Specialist to join our Customer and Procedural Support team. While banking experience is preferred, if you are detail and team-oriented with administrative experience in a regulated industry, consider a career in banking with First National Bank Alaska. Salary: $20.50/hour minimum. Job/salary offer would be commensurate with job level and experience. Schedule: Monday-Friday FNBA Careers - Shape Your Tomorrow --Strong work/life balance; paid time off and flexible work options --Generous medical, dental, vision plan and Health Savings Account --401(k) with employer match --Learning, development and career advancement --Opportunities to make a positive difference in your community! Please visit us at www.FNBAlaska.com/Careers to view the full job posting and apply today. FNBA is an Equal Opportunity and Affirmative Action Employer, Member FDIC and Equal Housing Lender. VEVRRA Federal Contractor This Company is a Federal Contractor and an equal opportunity and affirmative action employer that does not discriminate on the basis of race, national origin, religion, age, color, sex, disability, veteran status, or any other characteristic protected by local, state, or federal laws, rules or regulations.

Job description: Location: Florida (must live locally near both a Post Office and UPS store for daily drop-offs) Schedule: Part-time, ~10–15 hours per week to start, with potential to grow into a full-time role Compensation: $18–20/hour (depending on experience) About Us: Cloud Title is a modern, growing Florida title company dedicated to providing exceptional service to our clients and real estate partners. We combine trusted processes with innovative technology and a strong culture of precision, reliability, and care. Role Overview: We are seeking a Part-Time Closing & Funding Assistant to support our post-closing and funding operations. This is a mission-critical role: you will ensure that closings are finalized accurately, funds are disbursed properly, and documents are delivered on time. The workload is directly driven by our closing calendar. Some days may be light, while other days may require multiple closings back-to-back. When we are “clear to fund,” everything must move quickly and accurately — wires released, checks cut, documents scanned, and packages dropped off the same day. This position requires someone who thrives under time-sensitive deadlines and understands the importance of accuracy. As our business grows, this role has the potential to expand significantly and evolve into a full-time opportunity. Key Responsibilities: Review disbursement statements and verify accuracy before funding Release outgoing wires once funding is authorized Cut and prepare commission checks and overnight labels; ensure timely drop-off at UPS/Post Office Organize and scan executed closing packages as they arrive; assemble and return lender packages same day Print and mail final title insurance policies when issued Communicate clearly with the team to keep closings on track and prevent delays Qualifications: Strong attention to detail and accuracy (funding and disbursement must be exact) Dependable and able to follow through on time-sensitive deadlines Comfortable with basic office technology (email, scanning, printing, etc.) Reliable transportation and proximity to both a Post Office and UPS store Home office setup required: late-model computer, dual monitors preferred, color printer; we will provide a high-speed scanner Prior experience in real estate, title, mortgage, or bookkeeping is a plus (but not required — training will be provided) Must maintain confidentiality with sensitive financial and client information Must pass a background check What We Offer: Competitive hourly pay ($18–20/hr) Flexible, part-time schedule with room to grow Training and support to ensure success in the role Long-term opportunity to expand into a full-time career as the company grows To apply (all required): 📄 DISC profile → tonyrobbins.com/disc (free/attach to your application) 💬 Cover letter – why you’re the perfect fit 📑 Resume 🎥 2–3 min intro video – tell me who you are and what you’ll deliver in your first 60 days Email everything to: raya@cloudtitle.com with subject line: "Funding Assistant - YOUR NAME"

Job Title: Administrative Assistant – Parts Department Company: Reyes and Hall Location: Kahului, HI Employment Type: Full-Time Schedule: Monday – Friday, 6:00 a.m. – 2:30 p.m. Pay Rate: $18.00 per hour About the Role: Reyes and Hall is seeking a detail-oriented and organized Administrative Assistant to support our Parts Department. This is a demanding position that requires managing multiple responsibilities simultaneously, maintaining accurate records, coordinating communication between departments, and supporting inventory and vendor processes. The role offers opportunities for professional growth within the company. Key Responsibilities: Code and process invoices daily; submit completed documentation to Accounting by end of day. Maintain and update the Parts Order List/Spreadsheet for accurate tracking of parts and materials. Update the Filter List and Fleetio database to reflect current equipment and service information. Process New Vendor Requests and maintain accurate vendor files and contact information. Collaborate with Dispatch to create and manage service orders. Perform cycle counts and assist with inventory control. Monitor and respond to departmental emails to ensure orders, ETAs, and tracking information are current. Update and maintain the Vendor List. Perform additional administrative tasks as needed to support departmental operations. Minimum Qualifications: High school diploma or equivalent required; post-secondary coursework in business administration or related field preferred. Minimum of one (1) year of administrative experience, preferably in parts, maintenance, or operations. Exceptional attention to detail and accuracy in data entry, documentation, and communication. Ability to work in a demanding, fast-paced environment while managing multiple priorities. Proficiency in Microsoft Office Suite (Outlook, Word) and general data entry applications. Strong organizational, multitasking, and communication skills. Ability to work independently while maintaining accuracy and meeting deadlines. Preferred Qualifications: Knowledge of purchasing, vendor management, and inventory procedures. Familiarity with invoice processing and accounting coordination. Working Conditions: Primarily office-based within the Parts Department. While this is an office role, the surrounding work environment can be harsh and may require awareness of challenging conditions outside the office. May occasionally require communication with other departments, vendors, or external service providers. Benefits: Free medical insurance provided. Opportunities for professional growth and advancement within the company. Please send resume to- kkane@rhag.us

Job Summary: We are looking for a motivated and detail-oriented Office Manager to oversee the administrative functions of our Tampa office. The ideal candidate will excel in customer service, multitasking, and maintaining an organized and efficient work environment. This is a full-time position with hours from 9 AM to 5 PM, Monday through Friday. Key Responsibilities: Answering Phones: Handle incoming calls professionally, directing inquiries to the appropriate team members and providing information to clients as needed. Customer Service: Serve as the primary point of contact for clients, addressing their questions, concerns, and needs with a positive and professional attitude. Managing the Office/Supplies: Oversee daily office operations, ensuring a clean, organized, and efficient workspace. Maintain inventory of office supplies and equipment. Working Client Files: Manage and maintain accurate client records, including processing paperwork, updating files, and ensuring all documentation is complete and organized. Homeowner's Claims: Assist with processing and managing homeowner's insurance claims, ensuring all necessary documentation is completed accurately and promptly. Sending Checks to Mortgage Companies: Prepare and send checks to mortgage companies for endorsement, ensuring compliance with financial protocols. Tracking Data: Monitor and track project-related data to support operational efficiency and reporting needs. Collecting and Obtaining Production Documents: Assist in gathering and organizing production-related documents to support project completion and compliance. Qualifications: -Proven experience in office management, administrative support, or a similar role. -Excellent communication and customer service skills. -Strong organizational and multitasking abilities. -Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office software. -Experience with insurance claims processes or financial documentation is a plus. -Ability to work independently and as part of a team in a fast-paced environment. -High school diploma or equivalent; additional qualifications in office administration are a plus. How to Apply: Please submit your resume and a brief cover letter to the email in this job posting with the subject line "Office Manager Application – Interstate Roofing Tampa." We look forward to reviewing your application!