Office Assistant Needed – Make a Difference at Lighthouse Alliance (Ev (Millcreek)

Job Title: Office Admin Location: Honolulu Company: Engineering Firm Type: Full-time Experience Level: Mid-level Pay: Salary based on experience ________________________________________ What You’ll Do: •Be the main contact for project teams, vendors, and clients. •Manage invoices, budgets, and financial paperwork. •Help coordinate projects by keeping communication and documents organized. •Handle daily office tasks like emails, reports, and filing. •Support the team with other duties as needed. ________________________________________ What You Need: •Experience working in construction, especially with project paperwork and billing. •Good math skills. •Strong English communication skills (written and spoken). •Able to work independently and handle multiple tasks. ________________________________________ Nice to Have: •Past work in office or admin roles in construction or similar fields. •Skills in Microsoft Office, Outlook, and Adobe. •Experience with construction or accounting software. Mahalo!

AVA Law Group is seeking a highly organized and detail-oriented Legal Receptionist to join our team in Lahaina, HI. In this combined role, you will be responsible for managing reception duties and providing essential legal support. This position requires excellent communication, multitasking abilities, and a strong understanding of legal terminology and office procedures. As the first point of contact for clients and visitors, you will represent the firm professionally while managing administrative tasks that support the legal team. The role blends traditional receptionist duties with administrative and legal support functions to ensure the smooth operation of the office. - High school diploma or equivalent required - 1-3 years of experience in a legal setting preferred, with a focus on civil litigation. - Excellent organizational and time-management skills needed, with the ability to prioritize tasks and meet deadlines independently. - Strong written and verbal communication skills needed, with exceptional customer service abilities. To see a more detailed job description and apply, please use the link below: https://recruiting.paylocity.com/Recruiting/Jobs/Details/3298931

Local General Contractor is seeking a reliable and detail-oriented Administrative Assistant to join our team. This position plays a key role in supporting the day-to-day administrative operations of our construction company. The ideal candidate will be familiar with the construction process, experienced in Microsoft Excel, and capable of managing multiple tasks efficiently. Please see the details for the full time position that are listed below. If you are a motivated individual with a passion for organization and supporting construction projects, we’d love to hear from you! Position Responsibilities Overview: • Collect and organize project receipts from team members; enter details into Excel tracking sheets. • Monitor and review email communications to identify and follow up on action items. • Track procurement information, including materials, delivery dates, and vendor details. • Assist the Owner with meeting minutes and documentation. • Check the general administrative email inbox and respond to or route new client inquiries. Qualifications: • Prior administrative experience, preferably in a construction or similar industry. • Strong proficiency in Microsoft Excel and other Microsoft Office tools. • Excellent organizational and multitasking skills. • Ability to communicate clearly and follow through on assignments with minimal supervision. • Attention to detail and a proactive approach to problem-solving. Salary commensurate with experience

Shipping and trading service Customer services Packing Services

EMPLOYMENT OPPORTUNITY The Energy Intake Assistant will pre-screen energy specific clients, schedule appointments, assist with document collection and data entry. The Assist will also provide general clerical support to the Energy Program Specialists and team. This will be a full-time position at 37.5 hours per week. Preference will be given to those bilingual in Spanish/English. All training will be provided on the job. JOB DUTIES AND RESPONSIBILITES INCLUDE: 1. Screens clients, schedules appointments, and responds to inquiries regarding the Energy Program. 2. Monitors Daysmart software for online applications. Contacts customer to complete intake form in Docuware. 3. Assists online and in-person clients in completing the Energy Assistance application. 4. Performs appointment confirmation calls at 10-day and 1-day intervals. 5. Organizes and maintains daily intake forms for Energy Program Specialists. 6. Process incoming mail and electronic mail for Energy Program. Scan and file incoming documents into Docuware. 7. Serve as point person for energy@ email address. Respond and manage incoming emails. 8. Provides basic home energy conversation education through printed flyer/brief review with clients. 9. Enters client information into multiple agency databases. 10. Process PSE help files electronically. 11. Provide clerical support functions for Energy Program Specialists at the direction of the Energy Program Manager. 12. Coordinate with Resource Specialists regarding client calls and scheduling appointments. 13. Contact utilities on behalf of clients to help set up payment arrangements as needed. 14. Assists clients at reception area as a back up to Energy Program Specialists. 15. Assist with program outreach events as needed. 16. Participate in agency and team meetings and trainings as required. 17. Other duties assigned by management. QUALIFICATIONS INCLUDE: Education & Experience: -High School Diploma or GED/HSE minimum required. -Basic clerical skills (filing, math, calculator, data entry, legible writing) required. -Or a combination of education/experience meeting required job qualifications. License(s) & Certification(s): -Valid driver’s license and auto liability insurance required for work related travel. -First Aid & CPR Certified. (within 6 months of hire) Skills & Abilities: -Spanish/English bilingual preferred, additional languages helpful. -Must have strong attention to detail. -Ability to learn and use agency databases, such as Docuware, VMware, EmpowOR. -Strong organization and time management required, with ability to multi-task. -Work independently, and as a team member; self-motivated. -Must have strong and effective communication skills (oral and written). -Ability to be an effective and positive ambassador for the agency. -Competency of standard office procedures and equipment. -Ability to navigate Microsoft Office applications, including Microsoft 365, Excel, Word, Teams and Outlook. -Demonstrated ability to work harmoniously with people from varied cultural, socioeconomic, educational and experiential backgrounds. COMPENSATION AND BENEFITS Pay range between $17.49-$19.32 per hour (DOE) Benefits include: -Medical & Dental Insurance including Rx and Vision -Life Insurance and AD&D coverage -Retirement Plan -Employee Assistance Program -Paid Sick and Vacation Leave -12 Holidays per year -Health club discount (Community Action reserves right to modify, amend, or terminate any benefit at any time for any reason.) TO APPLY: Qualified candidates are encouraged to apply by providing ALL items requested. Please submit the following: (1) Community Action Application (2) Resume (3) Letter of Interest. You can find all job announcements and apply online on our website at www.communityactionskagit.org Community Action of Skagit County reserves the right to extend application deadlines and to modify the selection schedule without notice, to form eligibility lists for, or make appointments to, other positions with similar employment requirements. Community Action of Skagit County is an Equal Opportunity Employer. Should you require accommodation in the application process, please contact our HR Department.

We are looking for a organized, motivated and capable person to help us run our jewelry website. Offering: Flexible hours and scheduling $20 per hour to start with potential for raises with good organizational and administrative skills. Skills that will be useful to have or we are hoping you can learn. Shipping and Packaging Organizing supplies for Website Replying to Emails and Basic Computer tasks Photography and Photo Editing If you think you could excel in this environment, please be in touch. Include a brief resume or description of your work history and a summary of your availability. Thank you