Executive Office Assistant (San Luis Obispo)

Executive Assistant - Pharmaceutical I am the owner of a rapidly expanding medication distribution company. We broker the sales of GLP-1's, Peptides, TRT, Tirzepatide. Description We are a rapidly growing healthcare and pharmaceutical sales company specializing in Semaglutide, Tirzepatide and other high-demand prescription medications. We’re seeking a driven, detail-oriented, and adaptable Executive Assistant to join our team. This is a unique opportunity to work directly alongside two high-performing founders: • A retired Firefighter/Paramedic with 17 years of service for Salt Lake City Fire • A Navy Special Forces / EOD Veteran / Service Disabled Veteran You will start at 20 hours per week, paid hourly, for the first 2 to 4 weeks. If expectations are met and core competencies are demonstrated, the role will expand to a full-time (40 hours/week) position with greater responsibility and growth opportunity. We move fast. We expect excellence. This is not a routine desk job. It’s a hands-on, evolving position inside a high-stakes industry with serious upside. Pay will depend on competency and experience. A drug test and background check will be required for working with pharmaceuticals in this position. Experience • Supporting C-level executives or business owners in a dynamic, high-growth environment • Managing calendars, booking travel, coordinating meetings, and prioritizing competing tasks • Communicating professionally with clients, vendors, and internal stakeholders • Working in or adjacent to healthcare, telehealth, pharmaceuticals, or wellness industries • Handling sensitive information with discretion and maintaining confidentiality • Building systems and SOPs from scratch to create order out of disorder • Using CRMs, project management tools, and collaboration platforms (Monday, hub-spot, Zoho, Asana, Smartsheet etc.) • Coordinating logistics for high-volume sales, shipping, or fulfillment pipelines • Assisting in light marketing tasks such as email campaigns, social media scheduling, and outreach (mailchimp, canva etc) • Wearing multiple hats and adapting to shifting priorities in real time Bonus points for experience with: • Compounding pharmacies (503A/503B) or GLP-1/peptide sales • Startups, veteran-owned businesses, or founder-led organizations • High-pressure, high-performance teams—military, EMS, or startup backgrounds welcome Qualifications • 3+ years supporting executives, founders, or fast-paced teams • Proven ability to manage shifting priorities without losing momentum • Strong written and verbal communication skills—professional, clear, and confident • Tech-savvy with the ability to quickly learn new tools (CRMs, Slack, Google Workspace, Canva, etc.) • Self-starter mindset—takes initiative, solves problems, asks the right questions • Highly organized with excellent time management and attention to detail • Comfortable working remotely and independently, with minimal supervision • Able to maintain confidentiality and handle sensitive business data • Familiarity with healthcare, pharmaceutical, or wellness industries is a plus • Experience with high-growth startups, veteran-owned businesses, or mission-driven organizations is a bonus • Unflappable under pressure—can handle urgent issues, tight deadlines, and rapid changes like a pro Key Skills & Competencies • Executive Support & Calendar Management • High-Level Communication (Written & Verbal) • CRM & Sales Pipeline Oversight (HubSpot, GoHighLevel, etc.) • Vendor & Client Coordination • Logistics & Order Tracking • Task Prioritization & Multitasking Under Pressure • Confidential Data Handling & HIPAA Awareness • Microsoft Office & Google Workspace Proficiency • Digital File Management & Documentation • Social Media Management & Basic Content Creation • Invoicing, Billing, and Expense Reporting • Fast Learner with Strong Initiative • Experience in Healthcare or Pharmaceutical Sector (Preferred) • Scheduling for Medical Teams / Telehealth Support • Familiarity with 503A/503B Pharmacy Operations (a plus) Key Responsibilities • Serve as the right hand to both founders—anticipate needs and execute without being told twice • Manage calendars, schedule meetings, and coordinate travel logistics across time zones • Handle inbound communications—email, text, phone—with professionalism and urgency • Track and follow up on leads, orders, and pharmacy communications • Maintain digital filing systems and organize key documents, contracts, and licensing • Support outbound marketing—email blasts, social media posts, basic Canva edits • Help manage vendor relationships, client onboarding, and internal operations • Monitor and update CRM platforms, task boards, and SOPs as needed • Assist with invoicing, payments, and tracking commissions • Act as a buffer—protecting the founders’ time while making sure nothing falls through the cracks • Support execution of high-level projects—everything from partnerships to legal docs to conference prep • Handle confidential business intel like a vault—discretion is non-negotiable • Jump in wherever needed. This isn’t a silo job—it’s all hands on deck.