Fairfax Administrative Assistants Job Listings

Join Our Award-Winning Team! Seeking Dedicated Personal Assistants (Marin County)

85 Round Hill Rd, Belvedere Tiburon, CA 94920, USA

Join Our Team: Award-Winning Agency Seeks Part-Time Dedicated Personal Assistants for Marin County for 3-6 Hour Shifts Personal Assistants provide an invaluable service to their clients. At Marin Home Care, we truly appreciate our dedicated team of PAs and want to ensure that they feel cared for and supported the same way they support our clients. Our ideal PAs are dedicated team players who are ready to commit to clients in Marin County, have basic English skills including reading and writing, valid California HCA Registration & all other related work permit documentation, are open to providing the best quality care that includes companionship, meal prep, light housekeeping, personal care and any other activities of daily living. Apply today at https://marinhomecare.clearcareonline.com/quick-apply/ ! What’s Available: Part Time Personal Assistant positions Benefits include but are not limited to: Paid training and development opportunities, with direct assistance from CEO Weekly Pay Employee Referral Bonus Paid Sick Time Flexible Schedules Industry leading compensation $30 per hour Supportive Home Office Team Caregiver of the Month Awards In today’s economy, people are looking for jobs that provide deep satisfaction and an overall sense of happiness and fulfillment. We are proud to have won Business of the Year 2023 , Best Eldercare in Southern Marin 2023 and Best Senior Home Care 2024! Now is the best time to explore a career in caregiving with Marin Home Care! Apply today at https://marinhomecare.clearcareonline.com/quick-apply/ ! **We are an equal opportunity employer and do not discriminate based on race, ethnicity, gender, veteran status, disability or any other federally, state or locally protected class. **

$30

Warehouse Assistant Manager (san leandro)

1590 San Leandro Blvd, San Leandro, CA 94577, USA

• Assist the Warehouse Manager in planning and executing daily warehouse operations. • Supervise and mentor warehouse staff to ensure productivity and compliance with safety guidelines. • Monitor inventory levels to ensure accuracy and availability of stock. •Coordinate activities of associates in the C-Store and efficient manner to satisfy internal and external customer service. • Coordinate with other departments for timely receipt and dispatch of goods. • Implement and oversee quality control procedures. • Maintain a clean, organized, and safe warehouse environment. • Assist in the recruitment and training of new warehouse employees. • Handle inventory discrepancies and resolve issues promptly. • Ensure proper use and maintenance of warehouse equipment. • Generate and analyze reports on warehouse performance and make recommendations for improvements. • Ability to adapt to a fast-paced and ever-changing environment with constant shifting priorities • General administration for the warehouse • Day to day operations and escalation of issues in the absence of the Warehouse Manager

$20-30

OFFICE ASSISTANT (napa county)

2521 Old Sonoma Rd, Napa, CA 94558, USA

We are accepting applications for an Office Assistant who will be responsible for the clerical and record keeping functions of the CANV Kids Development & Family Program operated by the Community Action of Napa Valley. Excellent work habits: punctual, reliable, cooperative and team oriented. The position is full time, 40 hours a week, Monday – Friday, with a half hour unpaid meal break. HOW TO APPLY: Please request an application by replying to this post or visit our office at 2521 Old Sonoma Road, Napa, CA 94558. REQUIREMENTS AND QUALIFICATIONS: • Knowledge of modern office methods, equipment and procedures • Knowledge of computerized word processing, WORD and EXCEL • Ability to file, type and record keeping methods • Ability to work as a team member • Ability to work with minimum supervision • Ability to establish and maintain cooperative workplace relationships • Ability to interact courteously and tactfully with the public • Ability to organize work to meet competing priorities • Ability to Maintain confidentiality of staff and clients • Ability to communicate in the verbal and written form in both English and Spanish preferred • Must pass State Criminal Record clearance • Must possess a valid California Driver License, have access to a vehicle during work hours, maintain liability insurance & good driving record • Must show proof of a negative TB test within the last 60 days/updated immunization record ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Maintain a filing system which includes food purchase forms, invoices, receipts, shopping lists, worksheets and menus. 2. Assist with ordering of food. 3. Assist in maintain and completing purchase orders/bills/amex/visa spreadsheet/check request. 4. Maintain inventory files/labels 5. Maintain adequate supply of office, kitchen, cleaning and paper supplies. 6. Greet the public both in person and on the telephone, provide information and take messages. 7. Type, file, collate, and shred, distribute and mail program documents as needed. 8. Make copies of needed paperwork for the whole program when needed. 9. Collect and copy monthly newsletter and distribute to both childcares. 10. Keep the Learning Genie Program up-to-date at all times. 11. Keep children’s files in the office rotated and shred when hold time frame is up. 12. Transport supplies, materials when needed. 13. Attend meetings and trainings as required. 14. File monthly commodity report with the Food Bank. 15. Maintain confidentiality as required by law, CANV Kids DFP and CANV policies. 16. Comply with established CANV Kids DFP and CANV procedures. 17. Perform other related duties as assigned. Community Action of Napa Valley (CANV) is a non-profit organization that has served the Napa community since 1965. The agency currently operates a range of programs that provide vital basic services such as food, child care/preschool, meals for seniors and volunteer opportunities. We look forward to hearing from you soon! CANV is an equal opportunity Employer

$18

Full-Time Legal Clerk / Client Intake / Front Desk Position (oakland west)

1109 Linden St, Oakland, CA 94607, USA

Full-Time Legal Clerk / Client Intake / Front Desk Position Location: Oakland, CA (In-Person) Compensation: $20/hour Position Type: Full-Time, In-Person About Us: We are a dynamic, Oakland-based Plaintiff's Civil Rights law firm committed to fighting for justice and representing individuals whose constitutional rights have been violated. Our work is fast-paced, collaborative, and deeply impactful. We are looking for a reliable, organized, and professional team member to join us as a Legal Clerk / Client Intake / Front Desk Assistant. Position Overview: This role is essential to the smooth operation of our office and to ensuring a compassionate, organized experience for our clients. The ideal candidate is highly organized, personable, able to manage multiple priorities, and committed to social justice. Responsibilities Include: Welcoming clients and visitors and managing front desk operations Handling client intake calls and initial case screenings Receiving and distributing mail and deliveries. Managing office supplies and maintaining an organized reception area Support attorneys and paralegals with case-related administrative tasks Scheduling appointments, calendaring deadlines, and maintaining files Assisting with basic document preparation and filing Qualifications: Strong interpersonal and communication skills Ability to handle sensitive and confidential information with discretion Detail-oriented, dependable, and proactive Ability to take initiative and work independently, as well as part of a collaborative team Schedule: Monday through Friday, 9:00 AM to 5:00 PM In-person position only Compensation & Benefits: $20/hour Opportunity to grow and learn in a meaningful area of law Supportive and mission-driven work environment To Apply: Please email your resume and a brief cover letter explaining your interest in the position to legaljobpostingcivilrights@gmail.com. Include “Clerk/Intake Position – [Your Name]” in the subject line.

$20

Office assistant (berkeley)

1901 Eighth St, Berkeley, CA 94710, USA

Looking to hire a reliable assistant for an entry level position at a small hardscaping company located in Berkeley. The assistant will have a dynamic position which will involve travel to multiple job sites throughout the San Francisco Bay Area (which would require you to have a car to travel to and from job sites) , coordination of daily activities, communicating with clients and contractors and oversight of some of the job sites. Ideally looking for someone with excellent work ethic who aspires to progress as there is plenty of room for growth for the right person. Experience in construction/hardscaping is a plus, but not necessary as we are willing to train the right person. Also should be fluent in Spanish in order to be able to communicate with the crew members. Pay will be around average and is negotiable depending on experience. Looking to hire ASAP. Job Types: Full-time, Part-time

Negotiable Salary

Caregiver Manager (napa county)

796 Lincoln Ave, Napa, CA 94558, USA

Join our team of active seniors as a Caregiver Manager! We’re looking for a proactive, organized, and compassionate Caregiver Manager to lead our caregiver recruitment, onboarding, and retention efforts. You’ll play a critical role in growing and supporting a high-performing team that delivers exceptional in-home care. This is a dynamic role that combines people operations, compliance oversight, and systems management in a mission-driven environment. Position: Caregiver Manager Location: Napa or Sonoma Rate: $22-26/hour DOE We Offer: - Flexible hours - Meaningful work that positively impacts your community - Ongoing training and support, as well as growth opportunities - Supportive and friendly team environment - Cell phone reimbursement What You'll Do: Recruitment & Hiring - Own the full caregiver recruitment lifecycle, from screening to onboarding - Conduct phone screens and in-person interviews - Manage reference checks and hiring decisions - Ensure same-day follow-up and scheduling throughout the funnel - Work collaboratively with leadership to staff caregivers aligned with client needs Onboarding & Compliance - Coordinate background checks, TB testing, and Guardian system documentation - Set up caregivers in required systems (tech platforms, payroll, training portals) - Verify completion of onboarding, training, and compliance documentation - Manage caregiver orientation scheduling and logistics Retention & Engagement - Build and maintain strong relationships with caregivers - Handle day-to-day issues, schedule changes, and availability tracking - Launch and oversee employee engagement initiatives (e.g., newsletter, satisfaction survey, training series) - Partner with leadership on caregiver matching, training needs, and retention strategies Process & Systems Development - Document, refine, and optimize all caregiver-related workflows - Build out a comprehensive manual for your role and consider automation tools (e.g., AI for onboarding tracking or applicant CRM) - Develop systems to track hiring funnel, onboarding status, and caregiver compliance - Collaborate on dashboards and reporting for ongoing performance monitoring What You Bring: - Detail orientation and follow-through: You manage multiple moving parts with precision, proactively surfacing issues and closing loops. - Excellent communicator:You convey warmth and professionalism across phone, email, and in-person interactions—always typo-free and on-brand. - Process thinker & systems optimizer: You love improving workflows and building scalable, efficient systems. - Experienced interviewer: You know how to spot talent, manage candidate expectations, and make thoughtful hiring decisions with confidence. - Self-aware and growth-oriented: You regularly reflect on your performance, take feedback well, and seek out ways to improve. - Basic HR knowledge: You understand lawful hiring practices and bring a people-first approach to managing compliance and employee engagement. We hold our staff in high esteem and work hard to ensure they feel valued and cared for in the same way we strive to provide for our clients. If you're excited to help grow and support a team that provides compassionate care in our community, we’d love to hear from you! Please email us at info@winecountryseniorcare.com with a short description of your interest and work history, and the best way we can contact you. Serving Benicia, Vallejo, American Canyon, Napa, Yountville, St. Helena, Santa Rosa, Sonoma, Petaluma, Sebastopol, and surrounding communities. License #284700015

$22-26

Clerical Office Assistant – Accounting Department (bernal heights)

275 Barneveld Ave, San Francisco, CA 94124, USA

Clerical Office Assistant – Accounting Department Our growing team is looking for a Clerical Office Assistant to support our accounting department. This is an excellent opportunity for someone who is organized, detail-oriented, and comfortable handling administrative tasks in a fast-paced office setting. Responsibilities include: • Filing and organizing documents • Data entry and updating records • Assisting with invoice processing and billing support • Answering phones and responding to basic inquiries • Supporting accounting staff with day-to-day clerical tasks Requirements: • Prior office or administrative experience preferred • Basic knowledge of Microsoft Office (Excel, Word, Outlook) • Strong organizational skills and attention to detail • Clear communication skills and professional demeanor • Ability to handle confidential information with discretion Bonus: Spanish or Chinese language skills are a plus! This is a full-time position with steady hours and the potential for long-term growth within the company. If you’re dependable, efficient, and ready to contribute to a friendly and supportive team, we’d love to hear from you!

Negotiable Salary

Aide to the Board of Directors for a Non-Profit

12 Alta Vista Way, San Rafael, CA 94901, USA

Aide to the Board of Directors (Part Time) for Marin County CA Nonprofit Marin County’s nonpartisan local government watchdog seeks an energetic, engaged individual capable of handling a range of remote and in-person activities. Applicants should live in or near Marin County, CA. Potential responsibilities include (depending on the candidate): · Monitor local government board meeting agendas. · Shadow our organization’s leaders at meetings · Submit & follow up on Public Records Act requests · Distribute & follow up on questionnaires sent to public agencies · Process documents using common software (Word, Excel, Googlesheets, Googledocs, Acrobat) · Assist with printing handouts, organizing mailings, organizing meetings A candidate able to attend a few scheduled meetings each month is preferred. Interest in our local government affairs is a plus. Local fundraising experience is a big plus. 5-20 hours/week depending on the candidate. Flexible hours. Compensation commensurate with relevant skills and experience.

Negotiable Salary

Residential Construction Contract Administrator (experience required)

12 Alta Vista Way, San Rafael, CA 94901, USA

High End Residential General Contractor seeks experienced Construction Contract Administrator. We transform some of San Francisco Bay Area’s premier properties and seek top talent to join our team. We aim to build a long-lasting relationship of mutual respect and trust. We believe this is an exciting and fun industry. We love what we do. If you share this passion, we want to hear from you. Our projects are unique, highly complex and sophisticated and demand a high level of attention to detail and follow-through. We strive to provide our clients, design professionals and subcontractors with a streamlined and clear process throughout. Our ideal candidate is a quick learner, highly detail oriented, proactive, organized, able to prioritize and juggle multiple deadlines, and able to identify/minimize bottlenecks before they occur. This position will require the candidate to work independently and as part of a team working directly with project managers, project controller and general manager. This candidate needs to be adaptable and flexible due to the dynamic and fast-paced nature of our company. Responsibilities and requirements include but are not limited to: • 3+ years of administration experience in the field of general contracting • Must be flexible, proactive and able to work independently • Excellent communication skills (written and verbal), we require that you'll be professional, courteous and honest • Highly detail oriented • Set up and close out project binders, assist with project hand-off • Manage progress billing and retention payments in a timely manner • Set up cost codes and budgets in construction software • Set up and maintain subcontractor and supplier files which includes contracts, lien releases and certs of insurance • Create and process subcontractor contracts, change orders, purchase orders and AIA billing • Proficient in Excel and Docusign

$32-35

Bilingual (Chinese/English) Legal Secretary for Remote position (San Francisco)

220 Montgomery St # 420, San Francisco, CA 94104, USA

Szeto-Wong Law, a boutique law firm specializing in family law and civil litigation, is seeking an experienced bilingual Legal Secretary. Fluency in English and proficiency in Mandarin is a requirement. Cantonese proficiency is a plus. Position is full-time and fully remote. We are seeking a highly organized and detail-oriented Legal Secretary to provide administrative and secretarial support to our legal team. The ideal candidate will be proficient in legal procedures, possess excellent communication and organizational skills, and be able to work both independently and as part of a team. We are seeking an individual who is self-motivated, easy to get along with, and detail oriented. QUALIFICATIONS: o High school diploma or equivalent; Associate's or Bachelor's degree preferred. o Minimum of 5 years of experience as a legal secretary o English and Mandarin proficiency (required) o Cantonese proficiency is a plus o Proficiency in legal terminology and procedures. o Strong computer skills, including Microsoft Office Suite o Ability to work with legal technology (court-filing computer systems, transcription software, etc.) o Excellent written and verbal communication skills. o Punctual work attendance o Hard working and engaged during work hours o Outstanding time-management and typing skills o Ability to multitask and comfortable dealing with a diverse pool of people o Ability to prioritize tasks and manage time effectively. o Strong attention to detail and accuracy o Working knowledge of firm management software systems (e.g., MyCase, RingCentral, Microsoft Word/Excel) is a plus RESPONSIBILITIES: o Provide administrative support o Effectively communicate with prospective and established clients, colleagues and associated corporate services o Ability to competently make phone calls on behalf of the attorneys o Greet visitors and perform initial screening of clients o Assist in document preparation, copies and filing of documents o Summarize documents, compose letters to clients or other parties o Conduct thorough statistical/ documentary research o Source and verify important case intelligence o Produce and file/efile various legal documents such as affidavits, motions or petitions o Preserve an updated case record system o Answer phone calls, take notes/messages and redirect calls when appropriate o Maintain and update inventories of contact details o Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders o Data input into Excel or billing software o Scanning, organizing, labeling and filing client and administrative documents PAY: $20.00 - $30.00 per hour DOE SCHEDULE: Monday – Friday; 40 hours per week EDUCATION: High school diploma or equivalent; Associate's or Bachelor's degree preferred. EXPERIENCE: Microsoft Office: 5 years (Required) BENEFITS: o Remote with occasional office work as necessary o Collegial and Respectful Work Environment o Health insurance o Dental insurance o Vision insurance o Life insurance o 401(k) o Paid sick leave o Paid time off o Birthdays off o Quarterly half days off o Work from Home stipend o Health and Wellness stipend o Flexible schedule o Travel reimbursement Please send your resume and cover letter with the words “Legal Secretary” in the subject line. We look forward to hearing from you!

$20-30

Bilingual (Chinese/English) Legal Secretary for Remote position

1970 Franklin St, Oakland, CA 94612, USA

Szeto-Wong Law, a boutique law firm specializing in family law and civil litigation, is seeking an experienced bilingual Legal Secretary. Fluency in English and proficiency in Mandarin is a requirement. Cantonese proficiency is a plus. Position is full-time and fully remote. We are seeking a highly organized and detail-oriented Legal Secretary to provide administrative and secretarial support to our legal team. The ideal candidate will be proficient in legal procedures, possess excellent communication and organizational skills, and be able to work both independently and as part of a team. We are seeking an individual who is self-motivated, easy to get along with, and detail oriented. QUALIFICATIONS: o High school diploma or equivalent; Associate's or Bachelor's degree preferred. o Minimum of 5 years of experience as a legal secretary o English and Mandarin proficiency (required) o Cantonese proficiency is a plus o Proficiency in legal terminology and procedures. o Strong computer skills, including Microsoft Office Suite o Ability to work with legal technology (court-filing computer systems, transcription software, etc.) o Excellent written and verbal communication skills. o Punctual work attendance o Hard working and engaged during work hours o Outstanding time-management and typing skills o Ability to multitask and comfortable dealing with a diverse pool of people o Ability to prioritize tasks and manage time effectively. o Strong attention to detail and accuracy o Working knowledge of firm management software systems (e.g., MyCase, RingCentral, Microsoft Word/Excel) is a plus RESPONSIBILITIES: o Provide administrative support o Effectively communicate with prospective and established clients, colleagues and associated corporate services o Ability to competently make phone calls on behalf of the attorneys o Greet visitors and perform initial screening of clients o Assist in document preparation, copies and filing of documents o Summarize documents, compose letters to clients or other parties o Conduct thorough statistical/ documentary research o Source and verify important case intelligence o Produce and file/efile various legal documents such as affidavits, motions or petitions o Preserve an updated case record system o Answer phone calls, take notes/messages and redirect calls when appropriate o Maintain and update inventories of contact details o Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders o Data input into Excel or billing software o Scanning, organizing, labeling and filing client and administrative documents PAY: $20.00 - $30.00 per hour DOE SCHEDULE: Monday – Friday; 40 hours per week EDUCATION: High school diploma or equivalent; Associate's or Bachelor's degree preferred. EXPERIENCE: Microsoft Office: 5 years (Required) BENEFITS: o Remote with occasional office work as necessary o Collegial and Respectful Work Environment o Health insurance o Dental insurance o Vision insurance o Life insurance o 401(k) o Paid sick leave o Paid time off o Birthdays off o Quarterly half days off o Work from Home stipend o Health and Wellness stipend o Flexible schedule o Travel reimbursement Please send your resume and cover letter with the words “Legal Secretary” in the subject line. We look forward to hearing from you!

$20-30

Bookkeeper/Admin Needed (south san francisco)

207 Orange Ave, South San Francisco, CA 94080, USA

Growing company looking to hire office helper to help with some minor bookkeeping duties, shipment booking duties, and other miscellaneous administrative work. This is for full-time work from Mon-Fri 8:00 AM - 4:30 PM. If interested, please reply to this ad with your resume. Previous bookkeeping experience a plus.

$20-23

GIG ADMIN 2X WEEK/also personal assisting tasks (lower pac hts)

2161 Sutter St, San Francisco, CA 94115, USA

Seeking: OFFICE ADMIN/PERSONAL ASSISTANT in San Francisco I need an EXPERIENCED VERBAL AND WRITTEN commmunicator and problem solver able work flex days and hours and can committ to at least 2 months of work to help me run my home office: Seeking a poised communicator who is experienced, tenacious and open to doing a variety of things about 2x a week with the days varying so you'll need lots of flexibility in your schedule to work 3-4 hours, two-three times each week and sometimes 3 days: either 8-11 or 2-5 ( these are approximate times and mainly during the standard work week but Sunday afternoons could also be possible. You'll help on the Admin side: Work with issues arising from use of Gamer keyboard Contact computer repair guy Troubleshoot issues with COMCAST, VERIZON, YAHOO, YELP.... Monitor bank account balances Communicate with bookkeeper or tax preparer once I have them Communicate with YELP, YAHOO MAIL, APPLE, VERIZON, CAPITAL ONE and other companies whose services we use Relay messages to and from our web designer Help improve the YELP SLIDE show Maintain the hard files Contact real estate professionals Tidy up the file cabinets and the shelves Help order items on Amazon for the business Explore costs for advertising car signage Explore costs for ordering logo'd clothes and client gifts Help with recertifications and business license communication Set up apprenticeship program Make suggestions for establishing Instagram, Facebook and perhaps a presence on Tik Tok On the personal assistant side: Light vacuuming of the office Purchase of a few extra fruits and vegetables at the nearby Trader Joes on Laguna Street Call to get quotes for Pilates, Personal Training, Dental work, Beauty services etc. Tidy all work supplies in the work vehicle Vacuum work vehicle Handle recycling and daily office trash Rotate the bed ( already on Wheels) If you are exceptionally motivated and have a strong work ethic as well as a good sense of humor this could be a match. We are a small but thriving little gig business offering services from Santa Rosa to San Jose as well as Alameda,Solano County, Napa, Marin, West Marin, San Francisco and the peninsula. We are based in San Francisco and you need to be also as we don't cover transportation and short shifts, commuting would not be fun. MUST FOLLOW THESE SIMPLE DIRECTIONS TO GET A RESPONSE: Please respond with: Name Location Experience Summary Phone number Please do not respond with resume only Preference will be given to those who address the skills listed in this posting and have at least 5-10 years of work experience. Recent grads with SEO and high level tech skills are unlikely to find this gig a good match.

$20

Office Manager Position open in an exciting industry (san rafael)

12 Alta Vista Way, San Rafael, CA 94901, USA

Audio Video Integration is a family-owned business that has been serving our community since 1985. Our team of devoted professionals specialize in a wide variety of home technologies including audio, video, control, and automation systems. We pride ourselves on providing our customers with the best service and solutions in our industry. We are looking for a top-level team member with a great attitude, administrative skills, and the desire to learn and grow with our team. The Office Manager will work towards creating a positive office environment for our team and clients. This person will be responsible for the timely completion of daily tasks, procedures, and documentation they are assigned. You should be professional, well organized, adept at balancing a range of tasks, hard-working, computer proficient, and be a real team player. Job Duties • Coordinate the day-to-day flow of work in the office, including managing multiple calendars. • Prepare all client billings and project invoices. • Responsible for account receivable reconciliations as payments are received from clients and follow up with clients on past due balances. • Responsible for accounts payable and maintaining vendor files. • Create and implement marketing campaigns using MailChimp, social media platforms, and Google Ads. • Act as the point of contact for answering phones, receiving packages, and handling all mailing related activities. • Provide excellent customer service to clients. • HR related paperwork including onboarding, insurance, background checks, and maintaining employee files. • Acting as support and gatekeeper to the Owner and General Manager. • Develop, improve, and implement office policies by setting up procedures and standards to guide the operations of the office. • Complete additional projects and tasks as assigned and/or identified. Requirements: • At least 1 year of Office Manager, Administrative, or Assistant experience. • PC skills including proficiency with QuickBooks Desktop, Microsoft Word, Excel, Outlook, and Google Workspace. • Excellent written and verbal communication skills. • Attention to detail and problem-solving skills. • Ability to work in a high energy, team environment. • Strong work ethic. • Professional integrity. • Pre-employment screening. • Marketing experience is a plus. • Bachelor’s degree strongly preferred. Benefits: • Competitive salary based on experience. • Paid holidays, vacation time, and sick days.

Negotiable Salary

Executive assistant to a design and architecture firm CEO (SOMA / south beach)

1539A Folsom St, San Francisco, CA 94103, USA

EAG Studio is a well-established SF studio with 20+ some members. We specialize in orchestrating full-remodel plans for our clients, including permitting, architecture, interior design, landscaping, construction administration and interiors. Our projects size vary from single family home remodels to multi-family dwellings, including some retail space design, hospitality. mid-rise buildings, and full apartment remodels. EAG Studio oversees over 150 projects at various levels of development. We seek to deliver superior customer service to our clients and to enhance collaboration with builders and other project stakeholders. We put a strong emphasis in value-engineering every aspect of the design to afford a superior end-result. Please visit the websites below to learn more about EAG and see the kind of work we do. EAG http://www.eagstudio.com HOUZZ http://www.houzz.com/projects/users/eagstudio FACEBOOK https://www.facebook.com/EAGstudio/ INSTAGRAM https://www.instagram.com/eagstudiosf/ THE POSITION The Executive assistant is a Swiss Army knife role. You would support and report directly to the firm's Principal and collaborate with other executive assistants. The goal of the role is not to create more work for the Principal by having another person to manage. Rather, your purpose is to take tasks away from the Principal by making sure the studio runs efficiently, gradually learning the ways things are best handled with clients and vendors and employees etc, manage the Principal's calendar and ensure emails and other communications are addressed and streamlined, see that meeting notes are taken and organized and actionables distributed, expenses are tracked and invoices prepared, administrative systems and procedures are followed, and vendors and contractors are updated. The is the ultimate job experience in learning how to run an entire business from every aspects. Everyone's ultimate goal is to deliver a superior experience for our clients. This a hands-on dynamic role that demands exceptional communication, self-direction, adaptability, time management, a desire to follow direction and processes, and letting nothing slip through the cracks. While you'll spend time in the office, you may get dirty by visiting construction sites to take notes and measurements, preparing a last-minute flower arrangement for a photo shoot, or cleaning up a space prior to a client meeting. Someone who seeks to jump aboard a fast-paced environment and contribute to multiple projects and help them to successful completion, working side by side with a cohesive team and a well-oiled machine that conducts 80+ projects at any given time. RESPONSIBILITIES Assist in preparation of daily correspondence and coordination with clients, contractors, vendors, architects, and designers Take and compile project notes and client status reports Light bookkeeping including tracking expenses and preparing invoices Maintains the master task list for current and future activities Research assistance and placing orders Scheduling and calendaring Organizing and keeping a tidy office General reporting and administrative duties Ad hoc requests and responsibilities Assistance with booking travel Some assistance in the logistical aspects of personal life of the CEO Issue daily wrap-ups at the end of day so as to stay fully in sync with CEO (we have an efficient way to do that and it only takes a few seconds or minutes) QUALIFICATIONS Superior communication and organizational and skills Strong computer skills mainly using cloud software Experience with financial software helpful Independently problem solver that offers solutions for decisions A keen listener who enjoys following directions, processes, and procedures. Ability to meet job requirements and requests to achieve deadlines and contribute time needed to do such Strong attention to details while maintaining consistent work flow Must have reliable car and insurance Prior experience in architectural or interior design environment preferred but not essential for the right individual. The ability to read an architectural scale and know how to use a tape measure is a plus. THE TEAM Our company seeks to deliver superior customer service to our clients and to enhance collaboration with builders and other project stakeholders. We put a strong emphasis in value-engineering every aspect of the design to afford a superior end-result. We really pay great attention to keeping the remodel a pleasant experience for everyone involved and find solutions to every problem. The work would include collaborating closely with the firm principal, architects and interior designers on graphical and drafting standards. It would also include interfacing with design team who tend to take the models to a micro level of details mostly on the inside. All of our work is in Revit. The full-service approach and the highly integrated departments tend to set us apart from other firms out there. We also collaborate closely with the builders and see the projects through all the way to the end. There is possibility to telecommute within the Bay Area at times, but otherwise mostly work from the firm studio on Folsom Street in South of Market (particularly after the pandemic subsides). We are close to the freeways and public transportation. We like to think we offer a pleasant and flexible working environment with a strong emphasis on honesty, flexibility, responsibility and initiative. We encourage professional growth and we make a point to facilitate advancement and reward loyalty. It's a great opportunity to learn the many sides of our business for one who is interested. The studio has lots of natural light, top of the line computers and height-adjustable desks, tons of natural light and a nice kitchen and lounge, as well as a roof deck. We pay every other week and the salary for this position will vary based on skills. Our wages are competitive. We periodically revise salaries based on performance. The position is opened so we could potentially start shortly. 75% of our work is located in San Francisco. The hours for the position are flexible. Full-time is preferred and part-time can be considered. We are mainly looking for someone with the same inherent client focus approach as we do, someone who demonstrates a strong interest in design as well as project management, and someone who possesses solid communication and computer skills. We are looking for someone who is detail oriented. Candidates must have excellent communication, interpersonal and organizational skills. Our team consists of talented, resourceful, positive, tenacious and self-guided individuals, and we look for much of the same in this position. REQUIREMENTS This role takes place at our studio, unless specific takes on the road with the CEO or getting to projects and such. No telecommuting except on very rare occasions, as the this role is to complement the CEO's absence when in the field or such and to work closely with the team. You need to possess strong typing skills, good familiarity with some graphic tools. You will need a driving license in good standing and your own vehicle. We will look out for an individual with strong communication skills, who seeks to understand the design and construction process. Pragmatism and a natural inclination for achieving a careful balance between originality and feasibility is required, as well as a strong desire to stay in this role for a long time while compensation augments. We hope to find someone who is pleasant to work with, committed to the success of the company and seek ways to relieve the CEO wherever possible, and enjoys collaborating in a team both in person. This role is expected to take require 40 hours a week, or more if one wishes to do over time as desired whenever appropriate but rarely required. BENEFITS After the probation periods, benefits such as those will be offered Contribution towards EAG’s health care plans should you wish to join it Telecom expenses contribution (like your mobile phone) Paid vacation/personal/holiday/sick days Commuter contribution Pension plan contributions Profit-sharing plans (whenever applicable) Continuing education contributions (whenever applicable) and several more... APPLICATION PROCESS If you meet the requirements listed above, please point your browser to this link to submit an application. http://apply.exec.eagstudio.com Please do not send your resume by email. We will ask for your resume/portfolio further down the road should your candidacy be considered. Only complete job applications coming through this form will be considered. We kindly ask that you do not call nor email unless we contact you first. Be assured that every single application is carefully reviewed and should your application be considered, we will reach out to you within 2 weeks at most. Thank you for your time!

$65,000-90,000

Administrative Assistant (walnut creek)

1850 2nd Ave, Walnut Creek, CA 94597, USA

Assistance League Diablo Valley is looking for an individual who is interested in working for our non-profit organization located in Walnut Creek. Past experience working in an office environment is desirable. The candidate needs to be well organized, attentive to detail, willing to learn new systems, and able to develop positive relationships with members and clients. Office hours: 9:30 – 3:00 Monday – Friday (no remote work) Responsibilities: Coordinate office functions and activities Monitor phone, mail, and emails Manage the opening and closing of the office Perform duties related to Accounts Payable Facilitate vendor deliveries Qualifications and skills: Knowledge of Microsoft Office Familiarity with Quickbooks (Intuit) desired but not required Good verbal and written communication skills Experience working in an office environment We invite all interested and qualified candidates to send their resumes to the attention of Personnel Chair, no later than August 11, 2025.

$35

Front desk receptionist (downtown / civic / van ness)

880 Franklin St, San Francisco, CA 94102, USA

Reception, answer phones & door, greet clients for small shared law office in Civic Center area. 3-4 days per week.

$20

Assistant Property Manager - 3301 Kerner Blvd. (san rafael)

Bellam Blvd &, Kerner Blvd, San Rafael, CA 94901, USA

Apply Here : https://careers-jsco.icims.com/jobs/6386/assistant-property-manager---3301-kerner-blvd./job Assistant Property Manager - 3301 Kerner Blvd. Job LocationsUS-CA-San Rafael Job ID 2025-6386 Location Name Kerner # of Openings 0 Category Assistant Property Manager Job Type Regular Part-Time Minimum Salary USD $25.00/Hr. Maximum Salary USD $26.00/Hr. Overview COMPANY SUMMARY: The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect. SUMMARY OF THE POSITION: Under the general supervision of the Property Manager, assists the manager in the overall operation of the property, day-to-day implementation of policies, procedures and programs; maintains acceptable occupancy level and develops a supportive environment for all residents, including special needs residents. APM interacts with and oversees vendors and establishes and maintains effective working relationships with onsite support staffs. Responsibilities Interviews and screens prospective residents for occupancy. Prepares, processes and signs leases and rules. Purchases general supplies, and services following the P.O. policy and procedures. Assists with inspections and monitoring work orders. Rent collection, receipting, prepares deposits using Boston Post property management software. Writes warning letters and prepares legal notices to residents. Submits required reports and maintains records according to JSCo policies. Performs related work and other duties required. Qualifications Ability to read, write and communicate fluently in English. Excellent problem solving, listening, and deductive reasoning skills. Proficiency in Microsoft Word, Excel and Outlook. Must have 1- 2 years property management experience preferably with Tax Credit properties. Prior experience in managing affordable housing complexes. Must have valid Driver’s License and reliable transportation, and be able to travel for training purposes. Knowledgeable regarding company policies, federal, state, and local laws, Tax Credit Section 42, and other rules that pertain to tenants. Pay Range: $25.00/Hr. - $26.00/Hr. Benefits-at-a-glance Benefits for Employees who work 30+ hours/week - Medical, dental and vision care; preventative medical care paid at 100%. Vacation leave of up to ten days per year in the first year. Up to 72 hours of sick time per year. Flexible Spending Accounts for Health Care and Dependent Care. Company paid Life AD&D Long Term Disability. Free, confidential counseling through our Employee Assistance Program. Commuter benefit program. Discounts for AT&T and Class Pass. $50 annual Wellness Reimbursement. Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week). Benefits for Employees who work less than 30 hours/week - Free, confidential counseling through our Employee Assistance Program. Commuter benefit program. Discounts for AT&T and Class Pass. $50 annual Wellness Reimbursement. Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week) Up to 72 hours of sick time per year. Equal Opportunity Employer The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative. California Consumer Privacy Act Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California. The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information. Therefore, we have posted the Company’s “Notice At Collection For California Applicants” here. Please review this Notice at your convenience. Apply for this job online Email this job to a friend Share on your newsfeed

$25-26

Assistant Office Manager (richmond / point / annex)

1111 Ohio Ave, Richmond, CA 94804, USA

Local General Contractor near Point Richmond is seeking an Assistant Office Manager Willingness to learn a plus; position has opportunity for growth. Job duties will include but are not limited to: Human Resources - including payroll Expense tracking and reporting Invoicing Some Project Management tasks General office tasks i.e. filing, scanning etc Pay will depend on experience Please email: info@consciousconstruction.com with your resume and contact information

Negotiable Salary

Award Winning Care Agency Actively Seeking Personal Assistants (Marin County)

85 Round Hill Rd, Belvedere Tiburon, CA 94920, USA

Join Our Team: Award-Winning Agency Seeks Part-Time Dedicated Personal Assistants for Marin County for 3-6 Hour Shifts Personal Assistants provide an invaluable service to their clients. At Marin Home Care, we truly appreciate our dedicated team of PAs and want to ensure that they feel cared for and supported the same way they support our clients. Our ideal PAs are dedicated team players who are ready to commit to clients in Marin County, have basic English skills including reading and writing, valid California HCA Registration & all other related work permit documentation, are open to providing the best quality care that includes companionship, meal prep, light housekeeping, personal care and any other activities of daily living. Apply today at https://marinhomecare.clearcareonline.com/quick-apply/ ! What’s Available: Part Time Personal Assistant positions Benefits include but are not limited to: Paid training and development opportunities, with direct assistance from CEO Weekly Pay Employee Referral Bonus Paid Sick Time Flexible Schedules Industry leading compensation $30 per hour Supportive Home Office Team Caregiver of the Month Awards In today’s economy, people are looking for jobs that provide deep satisfaction and an overall sense of happiness and fulfillment. We are proud to have won Business of the Year 2023 , Best Eldercare in Southern Marin 2023 and Best Senior Home Care 2024! Now is the best time to explore a career in caregiving with Marin Home Care! Apply today at https://marinhomecare.clearcareonline.com/quick-apply/ ! **We are an equal opportunity employer and do not discriminate based on race, ethnicity, gender, veteran status, disability or any other federally, state or locally protected class. **

$30

Office Administrator/ Receptionist (san rafael)

12 Alta Vista Way, San Rafael, CA 94901, USA

We are a family-owned clothing company based in San Rafael in search of an office administrator/ receptionist. This is an ideal opportunity for a polished, articulate, and enthusiastic candidate who enjoys providing excellent customer service in a fast-paced office. We are looking for an engaging individual to act as the face and voice of the company as they greet outside contacts, respond to inquiries (both internal and external), and provide the highest level of customer service to both external guests and internal team members. As a candidate, you should have a professional demeanor and excellent interpersonal skills that will ensure your success in this highly visible role. You’d exhibit a diplomatic savvy and EQ skill set to interact with entrepreneurs, high-profile guests, investors, and vendors alike. Further, you’ll need the ability to prioritize and multi-task while paying close attention to detail. Key Responsibilities: • General administrative duties include but are not limited to mail and package management, meeting rooms, ordering office supplies, facilities, IT and general upkeep. • Order entry and related customer service. • Report regular operational updates. • Manage site emergency action plans, continuously reviewing and revising to ensure effectiveness; respond to emergency situations on-site (when needed) • Good project management skills and the ability to handle tight deadlines and work on simultaneous projects with little direction. • Ability to be on-site 5 days a week • Assist with the accounting team as needed Desired Skills and Experience: • 3 years in office administrative or customer service-oriented operational role • Excellent organizational skills with the ability to calmly juggle competing priorities and manage workflow • Strong interpersonal skills, demonstrated ability to interface with guests, other administrative assistants, and team members of all levels • Ability to motivate and lead self and others to deliver results in a collaborative environment • Strong teamwork and project-related skills, ensuring open communication channels across multiple functions and departments • A high degree of professionalism and ability to maintain confidentiality • Impeccable attention to detail

$25-29

Apartment Assistant Manager with Tax Credit or HUD Experience (San Francisco)

643 Front St, San Francisco, CA 94111, USA

Please reply with a copy of your resume. This position is in San Francisco. Must have experience as an Apartment Assistant Manager or in a relevant role. Under the supervision of the Property Manager, assists in the overall operation of the property, including the day-to-day implementation of policies, procedures, and programs; maintains an acceptable occupancy level and fosters a supportive environment for all residents. APM interacts with and oversees vendors, establishing and maintaining effective working relationships with onsite support staff. Responsibilities: Interviews and screens prospective residents for occupancy. Prepares, processes, and signs leases and rules. Purchases general supplies and services following the P.O. policy and procedures. Assists with inspections and monitoring work orders. Rent collection, receipting, prepares deposits using Boston Post property management software. Writes warning letters and prepares legal notices to residents. Submits required reports and maintains records Must have an understanding of fair housing laws, ability to communicate with applicants, help complete applications, and review all paperwork for accuracy. Performs related work and other duties required. Qualifications: A high school diploma or GED is required. Ability to read, write, and communicate fluently in English. Excellent problem-solving, listening, and deductive reasoning skills. Proficiency in Microsoft Word, Excel, and Outlook. Prior experience in managing affordable housing complexes. Must have a valid Driver’s License and reliable transportation, and be able to travel for training purposes.

$25

Office Manager & Dispatcher for Mason Plumbing (san rafael)

12 Alta Vista Way, San Rafael, CA 94901, USA

DISPATCHER for Diamond Certified Plumbing Company (san rafael) included in "Best of the County 2025" Best Plumbers compensation: $25-35/hour DOE employment type: full-time Mason Plumbing, Inc. is a family owned, mom and pop plumbing company hiring an office manager who will also be our dispatcher. We have been in business for over 20 years. We need you to hit the ground running handling all the calls so we can focus on maintaining the level of quality service and customer satisfaction we take pride in. Our customers are our #1 priority and we need you to help us keep up the great work. We are looking for a reliable dispatcher to act as a communication point for all company calls. Most importantly you should always maintain a positive and helpful attitude with all clients. You must be an excellent communicator and able to remain calm and composed, especially in emergency situations. You must be able to multi-task as well as take the appropriate action with little supervision. You will also be our office manager handling payroll prep, employee onboarding and departure, invoicing, payment processing, and more. You must pass a background check prior to hire. References are required and will be checked prior to hire. Duties: • Take calls and maintain call logs • Schedule jobs • Communicate with field technicians so they are set up for success • Communicate with clients for all scheduling • Manage the office • Payroll • HR duties including employee onboarding and departure paperwork • Payment processing • and more Skills: • Minimum 1 year experience as a plumbing dispatcher • Minimum 4 years work experience, preferably in construction industry • Office management skills • Good computer skills • Fast and accurate data entry • Must be organized, detail oriented, quick, calm, and resilient • Excellent verbal communications skills • Must have good grammar and spelling • Need to be able to problem solve • Must be a self starter, motivated, and independent • Must pass background check References are required and will be checked. Only qualified candidates should apply.

$25-35

Part time Office Manager needed for dynamic, fast-paced start up!

327 Connecticut St, San Francisco, CA 94107, USA

We're looking for a proactive, upbeat, and organized part time Office Manager to join our team! If you think you could be a good fit for this role, please reach out! Job Title - Part-Time Office Manager Location: San Francisco, CA – On-site Employment Type: Part-Time Role Overview We're looking for a proactive, detail-oriented Part-Time Office Manager to take ownership of our physical office space. From greeting guests to keeping the snack shelves stocked, you’ll be the face of the office and the go-to person for everything that keeps our day-to-day running smoothly. This role is ideal for someone who enjoys a hands-on, varied role and is excited to be part of a growing startup environment. What You'll Do Office Supplies & Inventory: Monitor, restock, and organize office and kitchen supplies; manage relationships with vendors for deliveries and services. - Facilities Coordination: Liaise with the building management and service providers for maintenance requests, cleaning, and general upkeep. - Readiness: Keep communal areas and meeting rooms tidy, restocked, and tech-ready for use. - Mail & Deliveries: Sort incoming mail, manage outgoing packages, and coordinate any scheduled courier services. - Culture & Vibe: Help create a positive team environment by assisting with office events, celebrations, and keeping things running smoothly day to day. - Front Desk & Guest Experience: Welcome visitors, manage check-ins, and provide a warm, professional presence at the front of the office. What You Bring - Experience in an office coordination or facilities support role, ideally at a startup or small team - Excellent organizational and multitasking skills - Friendly, service-minded attitude with strong communication skills - Comfort with Outlook suite - Ability to be on-site 3–4 days a week during regular business hours

$20-40

Dispatcher for Kelly Plumbing & Heating (Novato) (novato)

856 Sweetser Ave, Novato, CA 94945, USA

job title: Office Dispatcher DISPATCHER for Diamond Certified Heating & Air Conditioning Company in Novato. compensation: DOE employment type: full-time Kelly Plumbing & Heating Inc. is a family-owned company hiring a dispatcher. We have been in business for over 31 years. We need you to hit the ground running handling all the calls so we can focus on maintaining the level of quality service and customer satisfaction we take pride in. Our customers are our #1 priority, and we need you to help us keep up the great work. We are currently seeking an experienced and reliable Dispatcher to join our team. Most importantly you should always maintain a positive and helpful attitude with all clients. You must be an excellent communicator and able to remain calm and composed, especially in emergency situations. You must be able to multi-task as well as take the appropriate action with little supervision. You must pass a background check prior to hiring. References are required and will be checked prior to hire. Key Responsibilities • Serve as the primary point of contact for all incoming company calls, ensuring prompt, professional, and positive communication at all times. • Efficiently dispatch calls and coordinate responses to ensure timely service delivery. • Maintain accurate call logs, records, and reports for company reference and auditing purposes. • Handle urgent and emergency situations with composure, quickly evaluating information and making sound decisions under pressure. • Communicate clearly and effectively with team members, clients, and external partners via phone, email, and other communication channels. • Calling out customers for appointments • Also assist with office duties, including but not limited to Apply and Process City and County Permits Skills: • Minimum 1 year experience as a dispatcher desirable • Minimum 1 years work experience, preferably in construction industry • Good phone skills • Good computer skills • Fast and accurate data entry • Must be organized, detail oriented, quick, calm, and resilient • Excellent verbal communications skills • Must have good grammar and spelling • Need to be able to problem solve • Must be a self-starter, motivated, and independent • Must pass background check References are required and will be checked. Only qualified candidates should apply. Benefits: • 100% employer paid health, dental plans for the employee; dependent coverages are available, with employer cost share. • Paid Time Off: Starting at 5 days per year based on 40 hr. work week. • 6 paid Holidays • 401K with Employer Match How to Apply Please submit the following: • A current resume highlighting your relevant experience. • A cover letter introducing yourself, describing your interest in the position, and giving examples of how your background fits our needs. • At least three professional references can speak about your qualifications and character.

Negotiable Salary

Office Manager & Project Administrator / QuickBooks (vallejo / benicia)

108 Chelsea Hills Dr, Benicia, CA 94510, USA

Construction Management firm based in Benicia is looking to add to our project management team as we expand. The office manager/ Assistant Project administrator is responsible for supporting the company business communications, payroll, receivables, and project reports. Additional duties as needed for successful completion of multiple projects as requested by management. This position is based in Benicia and is full time or part time for right candidate. This is an in-office employment with flexibility. Responsibilities -Assisting Sr. Construction Manager / operations manager and payroll manager with project documentation and communications -Provide administrative support to project management team -Pay invoices -Run Quickbooks reports -Payroll -Meeting notes/minutes production - 5 plus years working with QuickBooks is preferred -Assist project team members with project scheduling needs and project communications Skill Requirements: -5 plus years in a similar role -Valid California Driver’s License. -Skilled in Microsoft Excel, Word, Outlook, and Microsoft Project. -Must possess excellent interpersonal and communication skills in both written and verbal. -Must be able to work independently and meet deadlines -Timeliness, accuracy, and clarity in producing required reports. -Associates degree minimum -Quickbooks experience -Willing to have background check

Negotiable Salary

Personal Assistant - Hybrid Position Open!

9 Washington St, San Francisco, CA 94115, USA

High-Net-Worth Individual Seeking Organized and Discreet Personal Assistant Do you thrive in a fast-paced environment and possess exceptional organizational skills? A high-net-worth individual is seeking a reliable and detail-oriented Personal Assistant to provide comprehensive support. This work-from-home position offers competitive pay and the opportunity to work with a successful individual. Responsibilities: • Manage employer's calendar, schedule appointments, and ensure timely reminders. • Arrange travel logistics, including booking flights, hotels, and ground transportation (occasional driving required). • Oversee and coordinate with contractors for various needs. • Provide administrative support, such as drafting correspondence, managing documents, and handling phone calls (with discretion). • (Occasional travel required): Travel to the employer's residence in San Francisco when needed (mid-July through December). You are the ideal candidate if you possess the following: • Strong organizational skills and the ability to prioritize tasks in a fast-paced environment. • Excellent attention to detail and a commitment to accuracy. • Impeccable interpersonal skills and the ability to maintain confidentiality. • Calm and collected demeanor with the ability to manage pressure effectively. • Proficiency in Microsoft Office Suite and familiarity with scheduling software a plus. • Prior experience as a Personal Assistant or similar role highly preferred. Work Schedule: • Hours are flexible and vary depending on the employer's location. • When the employer is in residence (SF, mid-July through December), workweeks can reach 40 hours. • Must be available to work on an as-needed basis. Compensation: • SALARY $1,500 PER WEEK (FIRM), PAID WEEKLY To Apply: Please submit your resume and a cover letter detailing your relevant experience and qualifications. If you are a highly organized and discreet individual who thrives in a fast-paced environment, we encourage you to apply!

$1,500

Receptionist/Office Assistant (bernal heights)

27 29th St, San Francisco, CA 94110, USA

We are a cleaning company providing services to the Bay Area and we are looking for a qualified administrative assistant to support our team. Hours: 7:00am - 12:00 pm, M-F Responsibilities: Admin Support: Open Office, answer phones, answer questions, and assist the Admin Team tasks. - Answering phone and raking messages - Scheduling appointments and managing our internal calendar - Billing invoices Qualifications: * Minimum 2 years of office experience preferred * Ability to use office equipment (computer, copier) and proficiency with software (Google Apps) * Strong communication skills and ability to compose professional-level email messages with attention to grammar and detail * Experience and patience working with constant interruptions * Available to start ASAP * Bilingual candidates especially encouraged to apply -- fluent in Spanish and English preferred * Education Requirement: High school diploma or GED

$25

Part Time Bookkeeper and Office Manger (SOMA / south beach)

250 11th St, San Francisco, CA 94103, USA

Part-Time Bookkeeper – Construction & Real Estate | San Francisco (On-Site) We are a construction and real estate company based in San Francisco seeking a reliable and detail-oriented Part-Time Bookkeeper to join our team. This is an on-site position offering flexible hours (approx. 15–24 hours per week). Key Responsibilities: Accounts Payable (AP) and Accounts Receivable (AR) support Process vendor invoices, payments, Credit card entries, and customer billings as needed Assist with monthly reporting and expense tracking Maintain accurate and organized financial records Provide general office support, including: Ordering supplies Handling mail and deliveries Light administrative tasks as needed Requirements: Proven bookkeeping or office admin experience with an eye for accuracy Strong attention to detail and organizational skills Comfortable working independently in a small office environment Prior experience in construction or real estate is a plus, but not required Location: This position is on-site at our office in San Francisco. Compensation: Hourly rate DOE (Depending on Experience) To apply please send resume in PDF format, labeled with your name. Thank you!

Negotiable Salary

Office Administrator (Bilingual: Spanish and English) (Daly City) (daly city)

2055 Gellert Blvd Suite #4, Daly City, CA 94015, USA

We are seeking a part time Office Assistant to support us with administrative and secretarial tasks. In this position, you will help our patients schedule appointments, collect health information, and input all relevant data into our electronic health records. You will also answer phones and perform other receptionist duties. Duties and Responsibilities Answer phone calls and emails Help patients schedule appointments Collect and store medical information from patients Complete forms for the patience Create a welcoming environment in the front office Requirements and Qualifications A high school diploma or GED certificate Receptionist experience Familiarity with medical terminology Strong interpersonal, communication, and organizational skills

$22