Accounting/Tax/Advisory Office – Permanent Part-Time Manager (Hybrid)

Administrative Assistant | Commercial Property Management We are seeking an organized, proactive Administrative Assistant to support a Commercial Property Manager in overseeing a portfolio of commercial buildings in the Denver area. This role is a key part of the property management team, serving as the eyes and ears of the Property Manager and ensuring day-to-day operations and tenant interactions run smoothly. Position Overview: The Administrative Assistant is responsible for tracking and updating property operations, coordinating routine and preventive maintenance, assisting with tenant communications, and maintaining organized records across multiple buildings. You’ll work closely with the Property Manager to monitor ongoing tasks, ensure timely follow-up, and support tenants and vendors with a professional and responsive approach. Key Responsibilities: - Administrative Support - Monitor and respond to tenant communications (email, phone). - Maintain and update task management systems daily. - Organize shared email inboxes and archive inactive threads. Tenant Relations: - Coordinate quarterly tenant check-ins via email, phone, or in person. - Assist with tenant onboarding and move-outs, including checklists and system registrations. - Contribute to the Tenant Appreciation Program by helping plan periodic events or activities. - Draft and distribute newsletters with building updates and maintenance notices. Operations & Maintenance: - Track and coordinate routine building inspections (fire systems, water systems, HVAC, elevators, solar, etc.). - Help schedule and follow up on seasonal maintenance (e.g., HVAC turnovers, landscape, snow removal). - Assist with obtaining vendor bids and renewing maintenance contracts (janitorial, utilities, elevator, etc.). - Track and help manage capital improvement projects and communicate progress to tenants as needed. Qualifications: - Strong customer service skills. - Strong organizational and time management skills. - Excellent written and verbal communication. - Ability to manage multiple priorities. - Experience in property management, commercial real estate, or similar administrative roles preferred. Work Environment: This position is based in the South Denver area with regular office hours, occasional site visits to properties, and some flexibility to work remotely on administrative tasks as needed. Benefits: - Health, dental, and vision insurance - 401k contribution - Paid holidays - Cellphone credit - Healthy living credit

We are looking for a serious, responsible, and stable individual to assist in a home-based office providing professional services to clients. The job includes phone calls, messaging, data entry, and general office support. Proficiency in speaking, reading, and writing English with strong comprehension is required, as part of the communication will be conducted in English. Position details: Pay: $18 per hour Schedule: Monday to Friday, 9:00 AM to 4:00 PM (fixed hours) Location: Gilbert, AZ (on-site, home office – not remote) Personal requirements: Punctual, organized, and detail-oriented Professional and respectful attitude Desire for stability and long-term employment Training provided How to apply: Send a message or voice note in Spanish introducing yourself and stating your availability. Include your phone number and email address

Perfect for college student or as a part-time second job (mill valley) This is a part-time position. Must also be available for holidays. Additional hours to be determined during holidays. We have multiple shifts available – please let me know which shifts you are interested in when applying: Mondays 6 pm - 11:30 pm Mondays 11:30 pm - 7:30 am Tuesdays 11:30 pm Thursdays 11:30 pm Sundays 3:30 pm - 11:30 pm Sundays 11:30 pm - 7:30 am Requirements: -Able to pass a background check -Pleasant telephone manner -Comfortable with working at a computer -Attention to detail with the ability to multi-task and prioritize work -Punctual and reliable Responsibilities include -Answering phone -Dispatching -Data entry If you're interested in this job position, please include your resume within the body of the email or as a PDF attachment only

We’re seeking a dependable Administrative Assistant & Warehouse Support member to join our small friendly Lighting Electrical Company. This role combines light warehouse duties with administrative work, ideal for someone who enjoys keeping operations organized and running efficiently. Position Overview: Provide administrative support for the scheduling team, including data entry and clear communication with vendors and team members. Help our technicians by ensuring the right parts are staged each day, maintaining accurate inventory, and keeping the warehouse organized. Assist with loading and unloading, occasional deliveries to job sites, and basic vehicle checks; you may also hook up trailers and scissor lifts as needed. Maintain a tidy, efficient warehouse. Qualifications: Valid California Drivers License with clean Motor Vehicle Record Work Authorization: Legal right to work in the United States. Ability to pass drug screening Requirements: 2 years of practical office experience Basic proficiency in office software, including Excel and typing. Experience with basic vehicle maintenance (e.g., checking fluid levels, tire wear, etc. is a plus. Experience with forklifts, pallet jacks and forklift certification is a plus. Ability to communicate courteously and professionally with vendors and team members. Excellent communication and phone etiquette This position requires some lifting up to 50 lbs. A knowledge of lighting and electrical parts is a plus. Ability to prioritize projects and work on multiple tasks simultaneously with attention to detail and accuracy. Key Responsibilities: Administrative, data entry Assisting the scheduling department Compile necessary paperwork, pull, stage and load parts for Technicians Delivering materials, equipment to job sites Inventory Management, ordering, receiving and restocking materials Vehicle Maintenance and Inspections: Basic prevention, maintenance of vehicles, check fluids Load and unload equipment, hook up trailers, scissor lifts. Record Keeping, verify packing slips, maintain organized files and accurate documentation. Maintain organization, keep the warehouse neat, clean, and efficient                   

We are an architectural design and construction management firm looking for a part-time administrative and production assistant wanting to begin or further a career in residential design and construction. We require an extremely computer literate individual. Your contributions to wonderful client experiences: - Project Logistics with clients and various sub-contractors - Tracking project progress and scheduling - Document management (printing, scanning, sending, etc.) - Travel to jobsites in the Bay Area to meet w/ tradespeople, courier documents, samples, etc. - Research of finishes, reporting and presenting of same Other tasks: - Executive Assistance - Light IT work (helping clients with computer literacy as needed) Physical Requirements: - Reliable transportation - 10 minute or less commute to San Rafael - The ability to lift at least 30 lbs Digital Requirements - The desire and ability to "lean into" and quickly learn new software - MUST be skilled in: Google Sheets and Docs Mac OS Google Drive OS Zoom operational settings / OS Research, recording, and tracking skills Working from near-zero email in-box using folders, not primarily search-reliant Other Digital Skills a plus: - AI Prompting - Adobe, Canva, Figma, or other graphics platforms - Light video editing Operational Requirements - Strong attention to detail - Diligent on follow-up, needs no reminding - Maintain a neat and orderly workspace - Participate and generate, not relax and wait We get paid to create beauty and cause things to occur in the world, and our clients expect we will do just that. Would you enjoy helping us with that? Position Details: - 20 hours weekly to start, flexible on times of day. Never evenings or weekends. - It is our focused intention to move you into a full-time position in the coming months - This is a 1099 position to start. There are no 1099 benefits aside from the inherent flexibility of hours. A full-time position will be on a W-2 basis with CA benefits. - In-house position. Working from home will never be an option. Please just don’t ever ask. - IRS standard mileage-based reimbursement for vehicle expenses, whether 1099 or W-2 Co-creating in a small firm, you will learn the entire design/build process in this position, especially useful if you are career-focussed in this industry. For those with even more extensive experience, your hourly rate will be commensurate with your demonstrated qualifications and proven fulfillment of responsibilities. Please send a resume in .pdf format to the craigslist email. Let's get you scheduled for an interview!

Position Overview The Frans Lanting Studio is seeking a highly organized Office Manager / Executive Assistant to manage its multifaceted operation from a modern studio/gallery in Santa Cruz, CA, four blocks from the Monterey Bay. The Studio is the home base of Frans Lanting, a world-renowned nature photographer, and his partner, writer and editor, Christine Eckstrom. Together they promote understanding about the natural world through images, stories, and projects that foster engagement with our living planet. Through their work and alliances, they create leverage for conservation efforts ranging from local initiatives to global campaigns. This full-time position requires someone who excels at juggling multiple responsibilities and changing priorities and likes working on inspiring projects in a small office environment with creative staff and outside talent. Responsibilities include support for studio projects, managing communications and calendars, and coordinating appearances, workshops, and exhibitions. Preferred Skill Set & Background · 5+ years’ experience as an Executive Assistant or Administrative/Office Manager · Familiarity with the photographic or publishing industries · Proficiency with Mac operating systems, Apple applications, and Microsoft Office products · Familiarity with Adobe products (Acrobat, Lightroom, and Photoshop) and FileMaker Pro · Familiarity with WordPress, MailChimp, and Square point of sale Before applying, please check www.lanting.com, www.BayofLife.net, and our Instagram accounts, @FransLanting and @ChristineEckstrom. Send a resume and cover letter to office@lanting.com describing the skills you would bring to the position. Applications without a cover letter will not be considered. Please, no phone calls.