Do you take pride in being the person everyone can count on? Do you notice the small details most people miss? Do you love creating memorable experiences for guests, clients, and customers? A fast-growing professional services environment is seeking a polished, proactive administrative operations professional to support our clients, internal team, and daily operations. If you’re energized by supporting others, bringing order to moving pieces, and elevating customer experiences through warmth and hospitality — keep reading. Location: On-site, Bellingham, WA Schedule: Monday–Friday, 8:00 AM–5:00 PM (no remote option) Compensation: $60,000 - $75,000 (DOE) + professional development + event access + perks What You’ll Do You’ll be the first and last impression for everyone who visits our space — and the connective tissue behind dozens of operational details. Your day may include: -Greeting clients and visitors with warmth and professionalism -Responding to inquiries via email, phone, and in-person -Scheduling and coordinating room bookings, appointments, and events -Supporting internal and external communications with polished professionalism -Anticipating needs and proactively solving small issues before they escalate -Assisting with event logistics, hospitality setup, and vendor coordination -Keeping the space organized, stocked, and running smoothly -Documenting operational processes and ensuring consistency -Working cross-functionally with leadership on administrative initiatives -Facilities management including inventory and daily custodial duties -Light social posting if desired (optional) This role requires precision, anticipation, and the ability to stay poised while pivoting between tasks. You’ll Thrive Here If You… -Are obsessed with details and consistency -Stay calm and friendly while juggling multiple tasks -Naturally look for things to do (instead of waiting for assignments) -Anticipate needs before someone asks -Are polished in communication, dress, and demeanor -Love supporting others and elevating an experience -Enjoy being part of a fast-growing organization This Role Is Not for You If You… -Need constant direction -Get overwhelmed easily -Want remote work -Bring drama, gossip, or unnecessary conflict -Are disorganized or chaotic -Struggle to manage moving pieces -Prefer repetitive work with no complexity We want someone who builds calm, not chaos. Required Skills & Traits -Strong administrative acuity -Outstanding communication (written + verbal) -High emotional intelligence -Hospitality mindset (warm, gracious, anticipatory) -Proactive problem-solving -Ability to pivot and re-prioritize calmly -Independent initiative (you’re always two steps ahead) Experience with Google Workspace is required; comfort learning new software is essential. Growth & Future Opportunity We are in an expansion phase. The right hire can grow into: -Operations support -Event coordination -Client success -Multi-location support -Executive support roles This is a career launchpad, not a dead-end desk. Perks & Benefits Competitive salary Professional development & training -Access to professional events and workshops -Warm, relational culture -A front-row seat inside a high-growth organization How to Apply Cover Letter Video (1 - 3 Minutes), Resume, and 2 References are required. To stand out, please include in your application: -A brief paragraph about a time you anticipated a need before being asked. -An example of how you stay organized when juggling multiple moving parts. -Your favorite customer experience you’ve ever received — and why.