Administrative Project Assistant (East Wenatchee)

Position: Part-Time/Full-Time Administrative Assistant Location: Wenatchee Valley Area Hours: 30-40 Hours per Week Wage: $20–$30 per hour (depending on experience) Benefits: Bonus Structure, Cell Phone Reimbursement, Opportunity for Growth, flexible work hours, 2 Weeks PTO per year. A 10-99 Independent Contractor services is available* ⸻ About Us Homecare Heroes L.L.C. is a growing construction company based in the Wenatchee Valley, focused on delivering high-quality ADUs, custom homes, and residential remodels. Our mission is to provide affordable, high-value building solutions with a personal touch. We are looking for a reliable and detail-oriented Administrative Assistant to support our project management and office operations. ⸻ Responsibilities This role is ideal for someone organized, proactive, and eager to grow with our team. You will be supporting both field and office operations. Key responsibilities include: • Administrative Support: Assist with scheduling, calendar management, Materials procurement, Client care, and daily office operations • Communication: Respond to emails, phone calls, and coordinate between clients, vendors, suppliers, and subcontractors • Documentation: Prepare contracts, proposals, and reports using Microsoft Word, Excel, and PDF tools • Project Coordination: Help track materials, subcontractor paperwork, and permit status with direction from the PM • CRM and Data Entry: Update client records, job folders, and help keep our project management system organized • Client Interaction: Provide a professional and friendly experience when dealing with clients and partners Daily R&R: Projects Coordination • Lead daily 7:00 AM team meetings. • Manage and update schedules for all active projects in CRM. • Hold weekly schedule review meetings • Send and update client invoices Financial & Administrative Management • Track bi-weekly project metrics • Coordinate with bookkeeper for job costing and expense tracking • Process and manage accounts payable in QuickBooks. • Approve and manage large materials orders online and finish fixture purchases. Vendor & Subcontractor Coordination • Ensure accurate material take-offs with Project Managers • Oversee vendor deliveries and returns to meet project timelines Payroll & HR Support • Manage payroll through Gusto Client & Designer Coordination • Schedule new client walkthroughs and selections meetings • Collaborate with architects and designers to align plans with client expectations • Coordinate with local building departments to ensure proper permitting Project Administration • Maintain organized folder systems for all projects • Support warranty work follow-up Qualifications • Strong organizational and time management skills • Proficiency with project management and accounting software (JobTread, QuickBooks, or similar preferred) • Excellent written and verbal communication skills • Construction industry experience is a plus ⸻ How to Apply: Email your resume and a brief introduction info@yourhomecareheroes.com with the subject line Admin PA Application. Requirements • Experience: 1+ year of admin or office experience preferred; construction background a plus but not required • Skills: Comfortable using Microsoft Word, Excel, and Gmail; basic PDF editing (Adobe/Bluebeam) is a plus • Communication: Strong written and verbal communication skills • Organization: Ability to prioritize tasks and stay organized in a fast-paced environment • Transportation: Must be able to travel locally on occasion (within 15 miles) if needed for errands or jobsite support ⸻ Compensation & Perks • Hourly Pay: $20–$30 depending on experience • Bonuses: Quarterly performance-based bonuses • Phone Stipend: Monthly reimbursement for business-related phone use after 60 days. • Growth: Opportunities to grow into a project coordinator or Project office manager role over time ⸻ How to Apply Please email your resume and a brief introduction to Terrellb. @yourhomecareheroes.com - We are excited to meet someone who’s ready to be part of a close-knit and motivated team!