Administrative Office Specialist

The Office Supervisor at Strategic Legal Practices plays a critical role in ensuring the efficient day-to-day operations of the office. This role requires a proactive, highly organized individual who can oversee office services, vendor relations, facility maintenance, supply management, and general administrative support. The Office Supervisor will serve as a liaison between internal staff and external vendors, manage physical and digital office organization, and ensure a consistently clean, professional, and well-functioning office environment. Key Responsibilities Office Administration & Facility Management Oversee physical office space organization, including document digitization and office setup for new occupants. Conduct regular office and facilities walk-throughs to ensure cleanliness, orderliness, and compliance with maintenance standards. Supervise conference room readiness daily — ensuring equipment is functional, rooms are clean, and supplies are stored. Coordinate seasonal and holiday office decorations and upkeep, including necessary supplies (e.g., lighting, batteries). Support with trial box logistics, document storage compliance, and archive management in coordination with relevant teams. Supervise kitchen cleanliness, including weekly refrigerator clean-outs and inventory checks. Vendor & Services Coordination Serve as the primary contact for office-related vendors including cleaning services, mail and delivery services, printer maintenance, shredding services, and more. Onboard with all relevant vendors to understand workflows and resolve outstanding issues or service gaps. Schedule and participate in walkthroughs with cleaning vendors to maintain and improve cleanliness standards. Maintain strong relationships with all vendors and hold them accountable to agreed service levels. Inventory Management Maintain and organize inventory of office and kitchen supplies, including stationery, beverages, snacks, and cleaning items. Develop and manage a consistent ordering process for office and kitchen needs (weekly/monthly). Ensure proper inventory controls to prevent overstocking or unauthorized removal of supplies. Mail & Document Handling Develop and manage an efficient mail process, including daily scanning, sorting, and distribution. Coordinate with internal staff to refine workflows for subpoena downloads and document storage. Ensure timely handling and disposition of sensitive or case-related documents, including adherence to timelines for legal holds or appeals. Technology Ensure all conference rooms are fully functional, clean, and equipped for daily use, including AV systems, mirrored screens, and login processes. Troubleshoot tech issues in coordination with IT and maintain basic working knowledge of all systems. Prepare desks and workstations for new hires. Coordinate with Christine Tran and Stanley Chong to ship equipment to remote employees and manage equipment returns during offboarding, including sending boxes and return labels. Handle IT-related purchases based on links from Christine Tran; route larger orders to Shawn for approval. Team Support & Collaboration Serve as a central point of contact for general office-related questions and needs. Assist with special projects, such as office relocations, holiday events, or new initiatives. Maintain master key access and ensure controlled use based on authorization. Requirements 3+ years of experience in office administration, operations, or facilities management. Excellent organizational and project management skills. Strong interpersonal and vendor negotiation skills. Ability to work independently, take initiative, and problem-solve. Proficiency in Microsoft Office Suite; comfort with learning new technology and communication tools. High attention to detail and ability to juggle multiple tasks simultaneously. Experience coordinating with IT and facilities teams is a plus. Working Conditions On-site, office-based role with regular walking, lifting light supplies, and coordinating across departments and vendors. May require occasional early mornings or late evenings to oversee specific tasks or vendor access. Benefits We’re committed to supporting the well-being and success of our team through a robust and thoughtfully designed benefits package, including: 401(k) with Employer Match – Plan for your future with confidence and company support. Health, Dental, and Vision Insurance – Comprehensive coverage to keep you and your family healthy. Short-Term, Long-Term Disability & Life Insurance – Financial protection for life’s unexpected events. Paid Parking – Convenient and covered, so you can focus on your day. Generous Paid Time Off – Ample time to rest, recharge, and take care of personal matters. Employee Referral Program – Earn rewards for introducing talented individuals to our team. Employee Assistance Program (EAP) – Confidential resources for personal and professional support. Employee Discount Program – Access to exclusive savings on a variety of products and services.

ShareLife Vacation Club Customer Care/Receptionist Representatives Needed All applicants will be working both In Person and on Zoom Starting Pay Based on Experience/Bilingual Definitely a Plus Sharelife Vacation Club distributes the most flexible Vacation Club on the Planet and we are looking to hire additional positive, motivated individuals to help greet and service our client base. Excellent Customer Service is our Top Priority! No Experience Necessary! We will Completely Train Motivated Individuals with Positive attitudes, However Previous Receptionist, Customer Service, Reservations, Collections or Sales Experience Helpful but Not Required! Computer Experience an Absolute Must and Zoom Experience Helpful! Interview today and Start Tomorrow! Full Time Monday-Friday or Tuesday-Saturday 8:00 am-5:00 pm Continued advancement opportunity as we promote within! CALL or TEXT BOB NOW at 702-460-5865 or apply in person at 101 Convention center Dr Suite 100 Las Vegas NV 89109 located at the corner of Channel 8 Drive and Convention Center Tuesday-Saturday 10:00 AM - 12:00 PM to get started in your new career.

The Office Manager at Coastline Equity serves as the central hub for all administrative, operational, and cultural functions across the company. This is not a front-desk or single-location role it is a multi-dimensional leadership position responsible for ensuring consistent, high-quality office operations, administrative processes, onboarding processes, insurance compliance, vendor coordination, and cross-functional support company-wide. You will be accountable for supporting all departments through administrative excellence, keeping operations running efficiently across multiple offices, teams, and systems. This role requires a proactive, resourceful individual with a deep sense of ownership, a sharp eye for detail, and a strong alignment with Coastline Equity’s core values: Customer First, Growth Mindset, and Equity for All. Pay rate: $20 - $25 based on experience 1.        Company-Wide Office & Administrative Operations Oversee daily operational needs across all Coastline Equity offices, with a home base in Gardena, CA. Serve as the central point of contact for all office systems, supply management, logistics, vendor communication, and physical environment maintenance across the business. Maintain company-wide standard operating procedures (SOPs) for administrative functions, office operations, and workplace protocols. Ensure consistent standards for cleanliness, organization, seasonal presentation, and resource accessibility in all workspaces. 2.        HR Onboarding & Culture Support Lead onboarding logistics across the business: equipment setup, desk assignments, access credentials, welcome kits, and internal announcements. Coordinate all internal communications around new hires, celebrations, milestones, and culture programming. Manage the execution of newsletters, team events, and recognition programs across departments and office locations. Ensure a cohesive workplace experience that reflects Coastline Equity’s identity and values. 3.        Insurance, Compliance & Vendor Support Own the tracking and verification of vendor, tenant, and property insurance certificates across Coastline’s portfolio. Communicate requirements, manage renewal schedules, and address discrepancies to ensure compliance. Maintain a centralized, organized insurance database, accessible for audits and operations team reference. Coordinate directly with property management and operations to resolve insurance-related tasks and enforce standards. 4.        Financial & Administrative Process Oversight Oversee the intake and accurate processing of all company mail, invoices, credits, and bills for entry into AppFolio. Assist with tenant communications and financial support around payments, delinquencies, or reconciliations. Ensure timely delivery of reports and accurate documentation management. Handle operational errands including mail runs, bank deposits, and office logistics as needed. 5.        Technology, Systems & Infrastructure Coordination Manage relationships with building management, IT service providers, security vendors, internet/phone vendors, and office supply contractors across offices. Maintain functionality and consistency of all operational technology: printers, phones, copiers, scanners, security systems, and internet. Ensure that all internal office systems support team efficiency and uptime. Skills & Competencies Advanced-Level Organization: Ability to manage and standardize administrative systems across a growing company. Operational Leadership: A proactive approach to identifying process gaps, solving problems, and building systems. Cross-Functional Communication: Ability to professionally engage with executives, staff, vendors, and tenants across roles and departments. Tech Proficiency: Comfortable with software such as AppFolio, Microsoft Office, QuickBooks, and learning/implementing new tech tools. Detail-Oriented Execution: Impeccable attention to task accuracy, document quality, and timely follow-through. People-First Mindset: Approaches internal support and onboarding with hospitality, empathy, and care. Adaptability: Thrives in dynamic environments, can pivot quickly, and handles competing priorities with confidence. Core Values Alignment: Equity for All: Promotes fairness, inclusivity, and dignity in all interactions. Customer First: Approaches every situation with a service mindset and long-term relationship focus. Growth & Innovation: Actively seeks new ideas, feedback, and continuous learning opportunities—especially in the use of emerging technologies like AI to improve service delivery and team performance. Requirements Required Qualifications 2+ years of administrative, operations, or office management experience across multiple teams or departments. Proficiency in Microsoft Office Suite, QuickBooks, and AppFolio (or similar systems). Valid CA Driver’s License and reliable transportation for offsite office support. Ability to sit, stand, move, lift, and perform typical office-related physical functions. Preferred Qualifications: Experience supporting real estate, property management, or multi-location businesses. Familiarity with insurance documentation, AP processes, and facilities coordination. Experience leading onboarding processes or managing internal culture and recognition programs. What we are looking for: We’re looking for a systems thinker with a heart for service—someone who thrives on making things work smoothly behind the scenes, who can hold the operational fabric of a company together, and who cares about people as much as processes. You will do well in this role if you: Think three steps ahead and proactively solve problems before they escalate. Are energized by checklists, deadlines, and well-run systems. Are comfortable supporting executives while managing everyday details. Want to make a meaningful impact across teams and functions. Why join Coastline Equity? We don’t just manage buildings, we build equitable communities, deliver unmatched service, and empower our team to lead with innovation and integrity. At Coastline Equity, you’ll be part of a company that encourages bold thinking, supports ongoing development, and ensures every team member has a voice and a path to grow. Benefits Training & Development Medical, dental, and vision insurance Life Insurance PTO Holidays

ShareLife Vacation Club Customer Care/Receptionist Representatives Needed All applicants will be working both In Person and on Zoom Starting Pay Based on Experience/Bilingual Definitely a Plus Sharelife Vacation Club distributes the most flexible Vacation Club on the Planet and we are looking to hire additional positive, motivated individuals to help greet and service our client base. Excellent Customer Service is our Top Priority! No Experience Necessary! We will Completely Train Motivated Individuals with Positive attitudes, However Previous Receptionist, Customer Service, Reservations, Collections or Sales Experience Helpful but Not Required! Computer Experience an Absolute Must and Zoom Experience Helpful! Interview today and Start Tomorrow! Full Time Monday-Friday or Tuesday-Saturday 8:00 am-5:00 pm Continued advancement opportunity as we promote within! CALL or TEXT BOB NOW at 702-460-5865 or apply in person at 101 Convention center Dr Suite 100 Las Vegas NV 89109 located at the corner of Channel 8 Drive and Convention Center Tuesday-Saturday 10:00 AM - 12:00 PM to get started in your new career.

***The expected salary range for this position is based on several factors including market, funding, candidates experience level, skills, training, and related knowledge. Our ranges are developed and published as good faith estimates for the position.*** Starting Salary Range: $20.00-$25.00 per hour depending on qualifications and experience RADIAS Health is hiring an Administrative Specialist to provide administrative support to the staff on the Outpatient and DBT Clinic, and Compass Case Management teams at RADIAS Health. These teams provide mental health services to clients with severe and persistent mental illness and substance use disorders throughout the state of Minnesota. The Administrative Specialist is an integral part of the team and is responsible for the overall organization and management of the office and administrative activities such as: maintaining files, documentation of records and electronic record keeping systems, scanning, insurance tracking eligibility, performing audits, generating reports, and, billing for client services. This position works with a diverse group of external and internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload. Hours: Monday - Friday 8:00 am - 4:00 pm or 9 am - 5 pm **This position is hybrid, and works one week per month and the 1st and 3rd Thursday of each month at the office, other days are work from home** Location: 166 4th St E, Saint Paul, MN 555101 Duties and Responsibilities Primary duties include working knowledge of current Electronic Health Record (EHR). Verify client's insurance and maintain eligibility for OPC/DBT and Compass Program. Maintain accurate client records involving data entry, opening/closing of client episodes, update and close treatment plans, update contact information, assess/review documentation for accuracy, and scanning/attaching documents. Process medical records requests as appropriate. Prepare, export, analyze, and provide reports as needed by program supervisors and staff. Job share check preparation/ACH transfer for the Rep Payee program. Assist Associate Clinical Director(s) in management of "Float" schedule and assignments. Provide coverage as needed to the Front Desk Coordinator position.  Pickup, prepare, and drop off company mail. Serve as a member of the RADIAS Health Safety Committee. OPC/DBT Clinics Schedule new client intakes and track required intake documents. Provide oversight and support for OPC therapist and psychiatrist schedules and waitlists. Coordination of services between OPC and client's treatment team. Attend monthly consultation with OPC Director and team meetings. Manage all OPC calls and emails, including triage for nursing and psychiatrist inquiries. Maintain client rosters for all OPC and DBT therapy groups. Train and support Front Desk Coordinators on relevant OPC procedures. Report MHIS required data via the MN-ITS. Respond to RADIAS Health Website inquiries pertaining to OPC/DBT clinic. Monitor Float Nurse line. RN Program Attend and create new client profiles in a timely manner Assist with new client referral and intake process. Provide oversight and support for Compass therapist and psychiatrist schedules. Attend weekly consultation and team meetings. Train and support Front Desk Coordinators on relevant Compass procedures. Requirements High School diploma or equivalent. Proficient with Microsoft Office 365 Prior administrative experience Excellent organizational skills and attention to detail. Benefits 4 weeks accrued PTO first year of employment 12 paid holidays Medical, dental, vision, life insurance Health Saving Accounts (HSA) + employer contribution and Flexible Saving Accounts (FSA) Tuition reimbursement and Student Loan Repayment Assistance Dependent Care Account (DCA) + employer contribution Reimbursement for professional licensure fees Routine supervision from a Mental Health Professional, with access to licensure supervision opportunities 403b retirement plan with an employer percentage match Employer paid short-term and long-term disability insurance Bereavement and paid parental leave Employee Assistance Program (EAP) Wellness program to support employee overall health and well-being Variety of discounts through ADP LifeSmart Pet insurance Mileage reimbursement Casual dress code RADIAS Health is proud to be a LGBTQIA+, anti-racist, all-inclusive, and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as protected veteran, status as a qualified individual with a disability, or any other protected class status. RADIAS Health is committed to pay transparency and equity, providing all employees and applicants with access to starting salary.

INSURANCE PRODUCER Apply now to join our team Property, Casualty, Life and Health licenses will be required, however, will train the right candidate Very competitive Hourly wages plus Bonuses Must be able to work as part of a team Sales experience a plus Bilingual Spanish a plus Must be an excellent communicator Must be able to work with the public in person and over the phone If you are looking for an exciting opportunity, email me your resume in PDF