Cupertino Administration & Office Support Job Listings - OK

Browse

···

Log in / Register

Administration & Office Support in Cupertino

Best Match

Filter·1

Administration & Office Support

Cupertino

Salary

Location:Cupertino

Category:Administration & Office Support

"Real Rock Band Coordinator & Marketing" for Music School! (Part Time) (cupertino)63873210367747120

"Real Rock Band Coordinator & Marketing" for Music School! (Part Time) (cupertino)

Greetings & Thank you for taking the time to consider our job post! This job is for people who live within Santa Clara County and have a passion for school administration, recruiting new band members, sales, building new networks & outreach, setting up events, setting up a PA system for shows..... along with all the excitement our school requires! Please... Only eager & capable honest applicants & NO REMOTE people ;D About BNM: Be Natural Music is a Jazz & Rocker Performance school. Specializing in a well-rounded music education; giving our students the tools to play any style of music. We've had a school in Cupertino for 3 1/2 years now, with our original flagship in Santa Cruz, California.. Our school offers Private Music Lessons, Group Classes, Real Rock & Jazz Band Classes, Music Camps and Concert Performances! Job Description: "RRB Coordinator:" Fast-moving, highly demanding, multi-tasking job, focused on maintaining and helping the daily operations of a busy music school. This job works in conjunction with the roles & responsibilities of the full-time Operations Manager. Main duties include regular daily operations (check schedule, making sure kids arrive for group classes), recruiting new band members, sales as well as greeting students and their families, and answering phone calls, emails, and texts. Handling customer-related matters for our students and their families. **You will also be required to do marketing; contacting schools, districts, chambers, recreation centers, etc. & creating new community networks. Duties may also include creating newsletters social media posting, , creating flyers on Canva, following up on inquiries, & building relationships with our community; which is the most important part of this job! You will also be required to attend events, transport & setup stage equipment. This is a fun and creative job, perfect for someone who has a passion & will for learning all the tasks that create a successful school & business. Are you ready? Days & Hours Schedule: (Monday - Friday) TBD; approximately starting at 2 or 3PM, and working till 7 or 8PM (depending on teaching schedule) (1 - 2 +/- hour may have some flexibility with hours) Job Type: Part-time

20010 Stevens Creek Blvd, Cupertino, CA 95014, USA

Administration assistant / Recruiter (san carlos)63866713466499121

Administration assistant / Recruiter (san carlos)

Express Employment Professionals is a staffing agency dedicated to connecting talented individuals with great employers. Our collaborative team thrives on delivering exceptional service to both candidates and clients. Position Summary As a Employment Specialist internal staff member, you will play a vital role in welcoming and onboarding job seekers, supporting our sales efforts, and ensuring our office runs smoothly. No experience in a staffing agency required but must have strong administrative, office, clerical and customer service skills. Will train for the position. Key Responsibilities • #1 Must have a great and positive attitude. •Greet and onboard new candidates, guiding them through required documentation • Conduct initial phone screenings and in-person interviews • Collect, review, and file onboarding documents. • Participate in sales calls to prospective clients and referral partners • Make cold calls to generate candidate and client leads • Maintain a clean, organized, and professional office environment • Provide friendly, timely customer service via phone, email, and in person • Strong administrative office skills, including organization and file management • Proficient computer skills (MS Office suite, email, web browsers) • Excellent written and verbal communication, especially via email • Ability to multitask, prioritize competing demands, and meet deadlines • Self-starter attitude with a willingness to pick up the phone and make calls • Reliable, detail-oriented, and comfortable working in a fast-paced setting • No recruiting experience required—training and mentorship provided • Bilingual in Spanish is a plus but not required. Training and Development You will receive hands-on training in our applicant tracking system, interview techniques, employment compliance (including I-9 verification), and sales processes. Ongoing coaching and professional development opportunities will help you grow into a full-fledged recruiting specialist. Work Environment You’ll work alongside a dynamic team in our San Carlos office. Our collaborative space encourages open communication, continuous learning, and shared responsibility for maintaining a clean and welcoming atmosphere. Call/ Text Ramsey to schedule an appointment @ 415-602-4592

820 El Camino Real, San Carlos, CA 94070, USA

Property Assistant Manager (fremont / union city / newark)63866713247105122

Property Assistant Manager (fremont / union city / newark)

ABOUT THE POSITION: We are seeking a highly motivated and detail-oriented Property Assistant Manager to support the daily operations of our property management team. The ideal candidate will assist in overseeing a residential property, ensuring high levels of tenant satisfaction, efficient maintenance coordination, and effective administrative management. This role requires excellent organizational skills, customer service expertise, and a proactive approach to problem-solving. Compensation: $22 to $30 per hour Key Responsibilities: -Assist the Property Manager in daily operations, including tenant relations, lease administration, and property maintenance. -Coordinate and oversee maintenance requests, ensuring the timely resolution of tenant concerns. -Manage rental applications, lease agreements, and renewals. -Conduct property inspections to ensure compliance with safety and maintenance standards. -Handle tenant inquiries, complaints, and service requests professionally and efficiently. -Assist in budgeting, financial reporting, and rent collection. -Maintain accurate records of property expenses, lease agreements, and vendor contracts. -Support marketing and leasing efforts by coordinating property viewings and advertising vacancies. -Ensure compliance with local, state, and federal property management regulations. -Collaborate with vendors, contractors, and service providers to maintain property standards. Qualifications & Skills: -Bachelor's degree in Business Administration, Real Estate, or a related field preferred. -2+ years of experience in property management, real estate, or a related field preferred. -Strong knowledge of property management principles and leasing regulations. -Excellent communication and interpersonal skills. -Proficiency in property management software and the Microsoft Office Suite. -Ability to multitask, prioritize, and work independently in a fast-paced environment. -Strong problem-solving skills and attention to detail. -Customer service-oriented with a proactive approach to tenant relations. Equal Opportunity Employer: We are proud to be an Equal Opportunity Employer and are committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We encourage applications from individuals of all backgrounds and experiences.

3315 Peralta Blvd, Fremont, CA 94536, USA

Office Person/H.R./ Payroll Will Train Right Person (san jose downtown)63866712444675123

Office Person/H.R./ Payroll Will Train Right Person (san jose downtown)

Admin Office Assistant Opportunity – Downtown San Jose, CA No Experience Necessary! Will start training today San Jose Security Guard and Vehicles Patrol Company is a locally owned and family oriented. Call Monday thur Friday ONLY between (11am and 5pm) 408-568-8127 to schedule an interview A growing Security company located in Downtown San Jose, California, Is seeking a motivated and detail-oriented Admin Office Assistant to join our team. The ideal candidate will be highly organized, Adaptable, and capable of supporting day-to-day administrative tasks to ensure the smooth operation of our office. Responsibilities: Include, but are not limited to:  Answering phone calls and directing inquiries to the appropriate team members.  Processing data entry with a high degree of accuracy.  Organizing and maintaining both physical and electronic filing systems for documents,  Assisting office staff with administrative support.  Performing general administrative tasks as required.  Reminding clients of upcoming appointments.  Managing emailing them the clients. Qualifications:  HR. Human Resources.  Payroll  Ability to multitask and prioritize tasks in a fast-paced environment.  Quick learner, with the ability to adapt, retain knowledge, and follow instructions effectively.  Previous customer service and office administrative experience.  Proficiency in Microsoft Office, particularly Word.  Strong organizational and communication skills.  Availability to work Monday- Friday (Time 9:30am-6:30pm )

888 N First St UNIT 303, San Jose, CA 95112, USA

Immediate Opening for Admin/Office Assistant (san jose south)63866712294657124

Immediate Opening for Admin/Office Assistant (san jose south)

Real Estate investment firm is searching for an additional Admin/Office Assistant (full time or part time) to support the day to day office and real estate management activities. We are located in South San Jose and the salary package offered will be based on the skills and work experience. Should you be interested and find yourself suitable for this position with the necessary skills and experience, please email us your updated resume with your salary expectations. Work days – Monday through Friday We look forward to hearing from you soon as it is an immediate hire position. Job Responsibilities: Answer, screen and transfer inbound phone calls as and when required General office admin duties including photocopying, mailing and filing Maintain electronic and hard copy filing system Update information and data on software, follow up on outstanding payments Maintain good relationship with tenants and follow up on communications by phone, letters and emails Positive attitude with great multi-tasking skills Superior communication skills - written and verbal Ability to plan and organize efficiently, prioritize and acknowledge urgency Attention to detail, accuracy and meeting deadlines Ability to work in coordination with the management team and independently Quick learner and takes initiative, communicate with vendors and clients Screening of invoices for accuracy and banking if required Coordinate with third party vendors, maintenance/engineering and accounting team Place order and arrange for office stationery and other required inventory Maintain calendar for reminders and tasks Work with management and willing to take up additional tasks as required Work as an officer in charge for the management office activities. Education and Experience: Proficient knowledge of Microsoft Office Computer Literate Basic accounting activities Graduate or similar qualification Knowledge of operation of standard office equipment (copier, scanner, etc.) Knowledge of clerical and administrative procedures and systems such as filing and record keeping Experience in the real estate industry a plus but not necessary

4820 Jarvis Ave, San Jose, CA 95118, USA

Negotiable Salary

Hiring for Document Scanners, need Administrative experience (hayward / castro valley)63866711913985125

Hiring for Document Scanners, need Administrative experience (hayward / castro valley)

Aerotek is looking to hire Document Scanners in Fremont, CA! Experience required: -Administrative experience -Proficient in using computer and various software -Ability to stand and/or sit for long periods -Must have strong attention to detail Job Duties: -Manually scan documents (hundreds of pages from books) -Operate a table scanner -Perform quality checks on the scanned documents to ensure it meets company standards -Must be comfortable performing very repetitive work -Input data into the computer Schedule: Monday-Friday 9am-5:30pm Pay: $24/HR Weekly paychecks, every Friday Benefits - health, dental, vision, etc. Free lunches provided daily Paid holidays If interested in applying, please email an updated resume. If you do not provide a resume, you will not be reached out to.

4451 MacBeth Cir, Fremont, CA 94555, USA

Remote Office Assistant – Flexible & Organized? Join Us! (San Jose)63863660512257126

Remote Office Assistant – Flexible & Organized? Join Us! (San Jose)

We’re looking for a highly organized and detail-oriented Administrative Assistant to support our management team. This remote role involves scheduling, document preparation, and assisting with various admin tasks. If you’re proactive, communicative, and ready to thrive in a fast-paced environment, we’d love to have you on board! What You’ll Do Manage calendars and schedule meetings Prepare and format documents and presentations Respond to emails and phone inquiries Maintain organized digital files Assist with travel coordination and team projects What We Offer $23/hr 2 weeks paid training to get you up to speed on job expectations and work ethics If you’re a motivated self-starter looking for a remote administrative role, apply now!

2391 Moorpark Ave, San Jose, CA 95128, USA

📄 Document Scanning & QA Associate – | $24/hr Weekly Pay (fremont / union city / newark)63851856350721127

📄 Document Scanning & QA Associate – | $24/hr Weekly Pay (fremont / union city / newark)

You will be responsible for manually scanning hundreds of pages of documents each day using a table scanner. - You will also perform quality checks on the scans using a computer system, ensuring high standards in document preparation, scanning, indexing, and capture. Responsibilities - Manually scan documents using a table scanner. - De-binding books on a machine. - Perform quality checks on scanned documents using a computer system. - Ensure high standards in document preparation, scanning, indexing, and capture. - Support office tasks including data entry, clerical work, and administrative duties. - Handle materials and inventory management. Essential Skills - Proficiency in document scanning software and inventory management systems. - Experience with Microsoft Office and warehousing management systems. - Strong attention to detail and computer skills. - Excellent written and verbal communication skills. - Ability to effectively communicate with technical and non-technical stakeholders. Pay and Schedule - $24/hr - Paid weekly - Monday - Friday - 8:00am-5:00pm Why Work Here? - Enjoy free lunches daily and paid holidays. - This is a great opportunity to get your foot in the door with a leading company, offering a supportive work culture and growth potential. To apply please send a updated resume and your phone number to the relay email!

40500 Paseo Padre Pkwy, Fremont, CA 94538, USA

Office Administrator63850680624643128

Office Administrator

Come join VisitorsCoverage, one of Silicon Valley's most successful InsurTech companies, certified as a Great Place to Work®! We are looking for a full-time Office Administrator to join our HR/Administration team. As an Office Administrator, you’ll manage office supplies and inventory, provide administrative support to employees, and occasionally organize company events. Additionally, you’ll assist the People Operations Manager with clerical tasks related to basic accounting and HR, including processing invoices, maintaining company records and licensing, and supporting onboarding and offboarding processes. You’ll also handle basic IT troubleshooting, manage office budgets, and ensure office policies and procedures are kept up-to-date. As a key member of our team, you’ll contribute to a smooth, productive, and well-maintained work environment. If you thrive in a dynamic, fast-paced environment, excel in organization and multitasking, and are eager to make a substantial impact in your career, we encourage you to apply. We are located in Santa Clara, California, and are looking for local candidates only. Must be legally authorized to work in the U.S., no sponsorship will be offered. What We Do: VisitorsCoverage is an Insurtech company, located in the heart of Silicon Valley, revolutionizing the way travelers search, compare, purchase, and manage their travel insurance. Imagine a place where buying travel insurance is as easy as ordering an item from your favorite online retailer. You know exactly what the benefits are and what each word on the coverage document means, and you are able to zip through the checkout process. We are obsessed with simplifying Travel Insurance! We wake up everyday thinking of new ways to meet the same expectations that users have from their online retailers and delivery or streaming services. We are a team of people who counter the thought that insurance is boring and love the challenge of delighting our users at every step of their decision-making process. If this sounds like the perfect role and workplace for you, we encourage you to apply for this position! VisitorsCoverage is on a mission to hire only the best, and we are committed to providing exceptional employee experiences with meaningful work and true work/life balance. Requirements Required Skills: Excellent organizational and multitasking abilities, with a keen eye for detail; willing to play multiple roles. Strong interpersonal and communication skills, both written and verbal. Punctual, detail-oriented, extremely organized, and resourceful with a can-do attitude. Must possess strong computer skills and strong proficiency in office software, including Adobe, Google Docs, Sheets, and Slides (Google Workspace). Must possess basic IT skills to perform as a help desk; must be tech savvy. Experience using graphic design tools like Canva to create professional documents or presentations. General knowledge of accounting processes and functions is a plus. Familiarity with HR software systems and tools (e.g., HRIS platforms) is a plus. Ability to maintain confidentiality and handle sensitive employee information with discretion. Demonstrated ability to work both independently and as part of a team in a fast-paced environment. Key Responsibilities: Oversee day-to-day office operations, including managing supplies, equipment, and vendor relationships. Act as a point of contact for internal and external communications. Schedule meetings, coordinate calendars, and assist in organizing and planning company outings and events. Ensure office policies and procedures are up-to-date and followed; serve as the liaison between employees and HR or management regarding workplace policies. Manage office budgets, including tracking expenses and processing invoices. Identify and restock all office necessities and perishables as needed. Provide professional and friendly administrative support for employees. Manage basic errands to the bank, market, post office, mailbox, etc. Organize and tidy up files, supplies, office common areas, and kitchen. Handle all incoming and outgoing packages. Manage small personal and administrative tasks for the CEO from time-to-time. Assist HR with on-boarding and offboarding processes, including creating and deactivating emails for new hires and exiting employees. Reformat laptops and install/uninstall needed software's and apps. Resolve all basic IT-related issues for employees. Coordinate recruitment processes, including posting job openings and onboarding new employees. Support People Operations Manager with performance review processes. Organize training sessions and ensure compliance with workplace safety and training requirements. Perform clerical and administrative tasks related to accounting and human resources. Assist with any additional tasks as required by the HR or management team. Required Qualifications: 2-3 years of experience in Office Administration is required. Experience in the Human Resources field is a plus. Foundational knowledge of Accounting processes is a plus. Associate's or Bachelor's degree in Human Resources, Business Administration, Communications, or a related field. Desired Qualifications: Knowledge of accounting principles and practices. Knowledge of labor laws and HR best practices. Prior experience coordinating recruitment and onboarding processes. Basic understanding of IT support or troubleshooting is an advantage. Benefits 100% company paid individual medical, dental, & vision insurance coverage Pet insurance Paid parental leave 401(k) retirement plan Paid time off for annual charity or volunteer work Generous Paid time off Fitness/Wellness gym stipend Great work-life balance The pay range for this position is $28 - $35 per hour, depending on experience level.

Santa Clara, CA, USA

Senior Executive Assistant63850465895939129

Senior Executive Assistant

This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives, streamlining operations and driving success in executive recruitment. If you're looking for executive assistant jobs with remote flexibility, this is your opportunity to impact global talent acquisition. Key Responsibilities: Manage complex executive calendars, prioritize meetings, and handle confidential travel logistics. Draft, edit, and prepare high-level correspondence, executive reports, and strategic presentations. Oversee document management, including sensitive client files and project tracking. Perform in-depth research for executive decisions, candidate profiles, and market insights. Coordinate with internal teams on ad-hoc projects and executive initiatives. Liaise with high-profile clients and candidates, ensuring polished and professional interactions. Plan and execute executive events, board meetings, and leadership workshops. Requirements Proven experience as an Executive Assistant or in a senior administrative role. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools like Google Workspace. Exceptional organizational and multitasking skills in fast-paced environments. Superior written and verbal communication abilities. Discretion in handling confidential and sensitive information. Keen attention to detail with a commitment to accuracy. Ability to operate independently while collaborating effectively in teams. Adaptable mindset for dynamic priorities. Benefits Compensation and Benefits: Competitive salary: $95,000–$125,000 annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by supporting leaders who connect top talent with transformative opportunities. Professional Growth Experience in a rapidly expanding global organization. Opportunity to broaden responsibilities in executive support and recruitment strategy. Hands-on learning in high-level talent acquisition and leadership development. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller Executive Search: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

San Jose, CA, USA

$95,000-125,000/year

Strategic Sales Manager638497307943691210

Strategic Sales Manager

This is a position within Keller Executive Search and not with one of its clients. Ready to lead a team and drive revenue growth? Join Keller Executive Search as a Sales Manager and develop strategies that propel our business forward. You'll manage a team of sales professionals, build strong client relationships, and contribute to our overall success. This role offers a dynamic environment where your leadership skills will shine. Key Responsibilities: Develop and implement sales strategies to achieve revenue targets. Manage and motivate a team of sales professionals. Build and maintain strong relationships with clients. Conduct sales meetings and presentations. Track and report on sales activities and results. Collaborate with marketing and product teams to develop sales materials. Requirements Proven experience in sales management or a similar role. Strong understanding of sales strategies and techniques. Excellent communication and leadership skills. Ability to build and maintain relationships with clients. Strong analytical and problem-solving skills. Ability to work independently and as part of a team. Benefits Compensation and Benefits (Upfront Highlights): Competitive salary: $96,000–$120,000 annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). Paid Time Off (PTO) including vacation, holidays, and personal days. 401(k) retirement savings plan with company match. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by connecting top talent with life-changing opportunities. Professional Growth Experience in a rapidly growing organization. Opportunity to expand responsibilities over time in executive recruitment. Hands-on learning and skill development in high-impact talent acquisition. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

San Jose, CA, USA

$96,000-120,000/year

Dispatcher/Customer Representative needed for a garage door company. (santa clara)638494755595551211

Dispatcher/Customer Representative needed for a garage door company. (santa clara)

Position: Dispatcher/Customer Representative needed for a garage door company. Location: Santa Clara, CA Schedule: Sunday-Friday, 4:00PM-10:00PM (Remote), Tuesday, 7:00AM-4:00PM (In Office) Duties: 1. Communicating with sales reps, subcontractors, & customers. 2. Organize leads depending on location. 3. Schedule technicians for jobs. 4. Data entry into CRM. Requirements: 1. Experience in dispatching for garage doors, preferred. 2. Must know how to read maps. 3. Must be organized and very detail oriented. 4. Computer savvy. 5. High communication skills with great energy. 6. Power Dispatch CRM, preferred. 7. Must be able to work in a fast paced environment and open minded. 8. Must be bilingual in Spanish. Pay: $4,000 per month. If interested, please email resume to: Aerecruitingla@gmail.com

2173 Hunter Pl, Santa Clara, CA 95054, USA

Project Manager/Estimator -Flexible Schedule(Welding Shop) (san jose north)638494751672351212

Project Manager/Estimator -Flexible Schedule(Welding Shop) (san jose north)

compensation: based on experience and skill level. employment type: full-time or part time job title: Project Manager We are a small welding shop that do a wide variety of work. We are looking for an experienced and responsible person for Project Mgr / Estimator. Responsibilities Include but not limited to: * Scheduling * Estimating * Organizing jobs * Forecasting * Budgeting * Providing support to the company owner and employees *Job scheduling and calendar management. *Managing our company’s general administrative activities * Deal with clients The ideal candidate should have excellent oral and written communication skills. Should have knowledge of office management systems and procedures. Attention to detail and problem-solving skills.Strong organizational skills with the ability to multi-task. Excellent time management skills and the ability to prioritize work. About Us: At HS Handrails, we take pride in our commitment to excellence and versatility in metalwork. Our small but dynamic welding shop is known for delivering top-notch craftsmanship across various projects. Why Join HS Handrails: Collaborate with reputable contractors on exciting projects. Flexible Hours: Enjoy a work schedule that accommodates your lifestyle. Growth Opportunities: Unlock your potential for career advancement within our organization. High-Quality Standards: Be a part of a team committed to delivering excellence in every project. Happy Work Environment: Join a positive and supportive workplace culture. Embark on a rewarding journey with HS Handrails, where your skills and dedication contribute to the success of our diverse and exciting projects. We look forward to welcoming enthusiastic professionals to our team!

1014 Timothy Dr, San Jose, CA 95133, USA

Negotiable Salary

Freelance In-Person Event Specialist - Fremont, CA638491011141151213

Freelance In-Person Event Specialist - Fremont, CA

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Fremont, CA to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in Fremont, CA, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment. Who are we? Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more. Responsibilities: Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause. Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience Be the Visit.org representative, leader, and problem solver at events Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner Manage check-in process for in-person events; providing a warm and friendly welcome to guests Problem-solving issues such as missing supplies, late staff, technology challenges, etc. Escalate issues to the Events Team when necessary to keep them informed or help problem-solve Send consistent updates, photos, and videos to Events Team throughout event Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center Pack supplies and add shipping labels which may include loading boxes Requirements Fluency in English and strong communication skills Based in Fremont, CA Schedule flexibility with availability to work on a contract per-event basis, as needed Experience in complex, large-scale events and smaller executive-level intimate events Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly Self-starter who is organized and detail-oriented You love building relationships with customers and enjoy customer service Experience with group facilitation and managing group dynamics You are able to work flexible hours, including nights and weekends, as needed Willing and eager to travel to various areas of the local region You have super strong interpersonal and customer service skills, especially in fast-paced situations Able to wear many hats and take on varied tasks and projects Comfort being present and interacting with large crowds Physical Demands: Able to lift, slide, and carry up to 30 lbs. Able to stand for an extended period of time This is an on location, in person , per event contract role In Fremont, CA. This role is open only to those candidates already based in Fremont, CA. No relocation packages are offered at this time. Benefits Competitive hourly rate The chance to do meaningful and impactful work The opportunity to meet with social impact-minded individuals A chance to build your experience for your resume! Potential for recurring freelance employment with Visit.org

Fremont, CA, USA

Negotiable Salary

Office Operations Specialist638488794718731214

Office Operations Specialist

This is a position within Keller Executive Search and not with one of its clients. Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You'll manage office operations, coordinate logistics, and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm. Key Responsibilities: Oversee daily office operations, including supplies, vendor management, and facility maintenance. Coordinate scheduling for team meetings, interviews, and office events. Handle incoming communications, routing calls, emails, and inquiries efficiently. Maintain organized records, databases, and filing systems for operational efficiency. Assist with onboarding new hires, preparing materials, and coordinating training. Support administrative tasks like expense tracking and report compilation. Facilitate virtual and in-person collaborations with global teams and clients. Requirements Experience as an Office Coordinator, Administrator, or similar support role. Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom). Strong organizational skills with the ability to juggle multiple priorities. Excellent communication and interpersonal skills. Ability to manage confidential information responsibly. Detail-oriented with problem-solving aptitude. Team player who thrives independently when needed. Flexible in adapting to evolving office needs. Benefits Compensation and Benefits (Upfront Highlights): Competitive salary: $78,000–$95,000 annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by ensuring smooth operations in talent connection. Professional Growth Experience in a fast-growing international organization. Opportunity to expand into coordination for recruitment projects. Hands-on skill-building in office management and team support. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller Executive Search: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

San Jose, CA, USA

$78,000-95,000/year

Administrative Secretary638487742885131215

Administrative Secretary

This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, and presentations. Maintain filing systems and manage documents related to client projects. Conduct research to assist with candidate sourcing and client needs. Support the team with various administrative tasks as needed. Communicate effectively with clients and candidates for a professional experience. Assist in organizing company events, meetings, and workshops. Requirements Prior experience as an Administrative Assistant or similar role. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking skills. Excellent written and verbal communication. Ability to handle confidential information with discretion. Attention to detail and accuracy. Works well independently and in a team. Adaptable in a dynamic environment. Benefits Compensation and Benefits (Upfront Highlights): Competitive salary: $72,000–$88,000 annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by connecting top talent with life-changing opportunities. Professional Growth Experience in a rapidly growing organization. Opportunity to expand responsibilities over time in executive recruitment. Hands-on learning and skill development in high-impact talent acquisition. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

San Jose, CA, USA

$72,000-88,000/year

Freelance In-Person Event Specialist - Foster City, CA638485648298271216

Freelance In-Person Event Specialist - Foster City, CA

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Foster City, CA to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in CITY, State, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment. Who are we? Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more. Responsibilities: Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause. Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience Be the Visit.org representative, leader, and problem solver at events Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner Manage check-in process for in-person events; providing a warm and friendly welcome to guests Problem-solving issues such as missing supplies, late staff, technology challenges, etc. Escalate issues to the Events Team when necessary to keep them informed or help problem-solve Send consistent updates, photos, and videos to Events Team throughout event Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center Pack supplies and add shipping labels which may include loading boxes Requirements Fluency in English and strong communication skills Based in Foster City, CA Schedule flexibility with availability to work on a contract per-event basis, as needed Experience in complex, large-scale events and smaller executive-level intimate events Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly Self-starter who is organized and detail-oriented You love building relationships with customers and enjoy customer service Experience with group facilitation and managing group dynamics You are able to work flexible hours, including nights and weekends, as needed Willing and eager to travel to various areas of the local region You have super strong interpersonal and customer service skills, especially in fast-paced situations Able to wear many hats and take on varied tasks and projects Comfort being present and interacting with large crowds Physical Demands: Able to lift, slide, and carry up to 30 lbs. Able to stand for an extended period of time This is an on location, in person , per event contract role In Foster City, CA. This role is open only to those candidates already based in Foster City, CA. No relocation packages are offered at this time. Benefits Competitive hourly rate The chance to do meaningful and impactful work The opportunity to meet with social impact-minded individuals A chance to build your experience for your resume! Potential for recurring freelance employment with Visit.org

Foster City, CA, USA

Negotiable Salary

LabOps Assistant638479058115871217

LabOps Assistant

Impec Group focuses on enhancing the human experience within the workspace, encompassing collective well-being, safety, and health. Our mission is to facilitate success within the workplace industry through Innovation, Integration, and Integrity, helping individuals thrive. We aspire to think bigger, bolder, and delve deeper into built-environment solutions. This is a contract position, employed by Impec Group and assigned to our client in Palo Alto, CA. This role supports the smooth functioning of lab operations at Client's Biosciences through proactive, detail-oriented, and collaborative work. Core Responsibilities ● Support daily shipping and receiving activities, including package intake,cold storage placement, outbound shipments (FedEx, UPS, DHL), and packing slip processing via Prendio. Coordinate with the Shipping and Receiving Lead and Lab Operations Lead to prioritize tasks based on team needs. ● Assist with deliveries and placement of large equipment and instruments, as well as lab moves, equipment repositioning, and basic maintenance or installations in collaboration with Lab Operations. ● Help maintain inventory of key materials, including FBS, mTeSR, consumables, chemicals, gas (CO₂, LN₂, dry ice), and launderable items like lab coats and towels. ● Support chemical inventory updates and handle sensitive materials safely, in line with EHS and regulatory requirements. ● Assist with media preparation and QC, and operate lab equipment such as autoclaves, glassware washers, and cold storage units. ● Clean, sterilize, and restock glassware to ensure availability across lab areas. ● Respond to Lab Operations tickets, providing general lab support and resolving facility or equipment issues as needed. ● Coordinate with Vivarium staff regarding live animal arrivals and related deliveries. ● Help maintain shared tools and equipment inventories, ensuring availability and accountability. ● Provide assistance and guidance to backup team members to support continuity of operations. ● Contribute to a clean, safe, and well-organized lab environment, following best practices and safety protocols. ● Use Microsoft Office or related tools for recordkeeping and documentation; communicate clearly with team members using strong verbal and written skills. Requirements Prior laboratory experience preferred; minimum GED or equivalent required, with BS degree or relevant coursework in laboratory sciences a plus. Ability to multi-task, prioritize, and work proactively with strong problem-solving and troubleshooting skills. Attention to detail, good organizational skills, and effective communication abilities Stacker/pallet jack/forklift experience is a plus Proficient with Microsoft Office Suite or similar software. Physically able to stand, walk, bend, lift up to 50 pounds, stretch, and occasionally move heavy equipment. Benefits Choice of select medical plans Dental Plan Vision Plan Paid time off Simple Individual Retirement Account (IRA) Plan with employer contribution A tremendous organizational culture centered on transparency, honest communication, prescribed process, and personal responsibility. Impec Group Core Values Get things done Stay humble Focus on people Be smart Lead with integrity Solve problems Enjoy the journey together A great organizational culture centered on transparency, honest communication, prescribed process, personal responsibility and accountability. Employment authorization will be conducted via E-Verify within the first three days of employment. Impec Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors

Palo Alto, CA, USA

Negotiable Salary

Pipeline Development Representative638477499558411218

Pipeline Development Representative

This is a position within Keller Executive Search and not with one of its clients. Passionate about closing deals and building relationships in the executive recruitment space? Step into the role of Sales Associate at Keller Executive Search and fuel our growth in a competitive, rewarding environment. You'll drive sales for recruitment services, targeting clients across industries. An ideal sales/business development associate job with remote options and uncapped earning potential. Key Responsibilities: Prospect and qualify leads for executive search and recruitment services. Conduct sales calls, presentations, and demos to showcase Keller's value. Build and maintain client relationships, understanding their hiring needs. Collaborate with recruitment teams to tailor proposals and close deals. Track sales pipelines, metrics, and forecasts using CRM tools. Participate in market research to identify new business opportunities. Support marketing efforts, including events and content promotion. Requirements Experience in sales, preferably in recruitment, HR, or B2B services. Familiarity with CRM software (e.g., Salesforce) and sales tools. Strong prospecting, negotiation, and closing skills. Excellent communication and relationship-building abilities. Goal-oriented with a track record of meeting targets. Attention to detail in managing sales data. Ability to work independently in a team-driven setting. Adaptable to fast-paced sales cycles. Benefits Compensation and Benefits (Upfront Highlights): Competitive base salary: $85,000–$105,000 annually (depending on experience) + uncapped commissions. Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by expanding our network of top talent connections. Professional Growth Experience in a rapidly scaling sales organization. Opportunity to advance into senior sales or account management roles. Hands-on training in recruitment sales and client strategy. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

San Jose, CA, USA

$85,000-105,000/year

"Real Rock Band Coordinator" for Music School! (Part Time) (cupertino)638228132872971219

"Real Rock Band Coordinator" for Music School! (Part Time) (cupertino)

Greetings & Thank you for taking the time to consider our job post! This job is for people who live within Santa Clara County and have a passion for school administration, recruiting new band members, sales, building new networks & outreach, setting up events, setting up a PA system for shows..... along with all the excitement our school requires! Please... Only eager & capable honest applicants & NO REMOTE people ;D About BNM: Be Natural Music is a Jazz & Rocker Performance school. Specializing in a well-rounded music education; giving our students the tools to play any style of music. We've had a school in Cupertino for 3 1/2 years now, with our original flagship in Santa Cruz, California.. Our school offers Private Music Lessons, Group Classes, Real Rock & Jazz Band Classes, Music Camps and Concert Performances! Job Description: "RRB Coordinator:" Fast-moving, highly demanding, multi-tasking job, focused on maintaining and helping the daily operations of a busy music school. This job works in conjunction with the roles & responsibilities of the full-time Operations Manager. Main duties include regular daily operations (check schedule, making sure kids arrive for group classes), recruiting new band members, sales as well as greeting students and their families, and answering phone calls, emails, and texts. Handling customer-related matters for our students and their families. **You will also be required to do marketing; contacting schools, districts, chambers, recreation centers, etc. & creating new community networks. Duties may also include creating newsletters social media posting, , creating flyers on Canva, following up on inquiries, & building relationships with our community; which is the most important part of this job! You will also be required to attend events, transport & setup stage equipment. This is a fun and creative job, perfect for someone who has a passion & will for learning all the tasks that create a successful school & business. Are you ready? Days & Hours Schedule: (Monday - Friday) TBD; approximately starting at 2 or 3PM, and working till 7 or 8PM (depending on teaching schedule) (1 - 2 +/- hour may have some flexibility with hours) Job Type: Part-time

20010 Stevens Creek Blvd, Cupertino, CA 95014, USA

Environmental Health and Safety Engineer (EHS)638467673075211220

Environmental Health and Safety Engineer (EHS)

Job Title: Environmental Health and Safety Engineer (EHS) Reports to: Facilities Manager Job Type: Exempt, Full-time/Full-time Locations: Fremont, CA (On-site) Company Description Amprius Technologies is a leading manufacturer of high-energy and high-capacity lithium-ion batteries, producing the industry’s highest energy density cells. We develop, design, and manufacture high-performance lithium-ion cells for advanced applications. We have invented and perfected a 100% silicon anode that enables the highest energy density cell commercially available in the industry. For more information, visit the company website at https://amprius.com/about/ Summary Amprius is looking for an EHS Engineer to join our growing team in Fremont, CA. In this role, you will play a critical role in ensuring a safe and compliant workplace. This position focuses on developing, implementing, and maintaining EHS programs, mitigating risks, ensuring regulatory compliance, and fostering a strong safety culture. You will provide a consistent presence within the facilities. You will be responsible for identifying areas of improvement as well as presenting solutions. Job Responsibilities Manage day-to-day EHS support and responsibilities at a Battery Manufacturing Facility. Must have experience with hazardous waste storage, labeling, and disposal. Responsible for developing, implementing and managing EHS Programs and associated trainings. Responsible for maintaining emergency response plans and conducting drills to prepare for potential emergencies. Responsible for incident response, investigation, and root cause analysis. Conduct Risk Assessments and establish Job Safety Analysis (JSA), Job Hazard Analysis (JHA), Standard Work Procedure (SWP). Conduct regular audits and inspections to identify potential hazards and risks in the workplace. Report the unsatisfactory findings to appropriate personnel for correction. Interface with Local, State and Federal regulatory agencies on complex permitting, reporting and related issues. Documentation and record keeping of inspections, audit results, incident reports, injury and illness investigations, employee complaints. Maintain material safety data sheets. Analyze EHS performance data (near-misses, injury rates, audit findings) to identify trends and recommend improvements Evaluate and monitor third-party vendors, contractors, and suppliers for adherence to Amprius EHS standards Stay up-to-date on industry standards and best practices to continually improve EHS programs and ensure compliance. Requirements 3+ years of experience in a manufacturing environment. Battery manufacturing experience is a plus. Experience implementing EHS Programs for a manufacturing or chemical operation. Strong proven ability to develop SOPs, permits, and regulatory reports. Knowledge of potentially hazardous materials and safe handling practices. Extensive knowledge of Local, State, and Federal regulations and policies. Providing expertise regarding environmental, safety, and health issues and applicable regulations. Ability to communicate effectively with Engineers and Technicians. Ability to work professionally and independently is a key requirement. A passion for all things Environmental, Health, and Safety! Education & Experience Bachelor’s degree in Environmental Safety, Occupational Safety and Health, or related field required 3+ years of related experience in a manufacturing environment Nationally recognized Safety and Health Certifications preferred (Hazardous Waste Generator RCRA Training, OSHA 30, ASP, CSP, CIH), desirable. Physical Demands & Work Location: Fremont, CA: This is an on-site job. Reliable commute or planning to relocate before starting work is required. Be able to lift and/or move objects up to 50 pounds. Ability to perform the necessary physical tasks associated with the position, including standing, sitting, squatting, bending, kneeling, twisting, crawling, reaching, lifting, balancing, pushing, and pulling. Ability to work in a manufacturing environment. Required to wear appropriate personal protective equipment (PPE) including, but not limited to, a lab coat, gloves, safety glasses, face mask, respirator, and safety shoes. Benefits Comprehensive compensation package includes base salary + generous RSUs. Salary range for this role is $90,000 - $145,000. Base salary will be determined based on knowledge, experience, and education. Health benefits include medical, dental, vision coverage. Medical options available for both HMO and PPO plans with Kaiser and United Healthcare. Medical plan available that are 100% covered by employer. Employer-funded Health Reimbursement Account (HRA). HSA compatible Medical Plan, FSA options. Life and AD&D, Short & Long-term Disability, Employee Assistance Program, Mental Health support. Voluntary Coverage Package to support your wellness goals. Pet Health Insurance (Dogs & Cats) Traditional and Roth 401(k). No match. Generous Vacation Leave starting with 3 weeks of annual accrual. 10 paid holidays. Sick time off. Cell phone reimbursement for $50/month Amprius Technologies is committed to promoting an equal employment opportunity workplace environment and is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expressions, pregnancy, age, national origin, disability status, genetic information (GINA), protected veteran status, or any characteristic protected by law. The Company’s policy is to recruit, hire, train, promote, and administer all employment-related matters based on an individual’s qualifications, abilities, and efforts without regard to protected status. ***·This position is for direct applicants only. Third-party recruiters are respectfully requested not to submit candidates.

Fremont, CA, USA

$90,000-145,000/year

Project Assistant638464495591691221

Project Assistant

We are looking for a project assistant to support several project managers and join the land development project assistant team! This position is primarily based out of the Redwood City or San Francisco office. The ideal candidate has 2-5 years of experience working as a project assistant or coordinator, preferably in the AEC industry. They should have a strong working knowledge of Microsoft Office Suite and be able to juggle many tasks while working in a high-energy environment. Responsibilities: Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, additional service requests, etc.). Assist project manager by updating and maintaining electronic lists (MS Outlook, MS Excel, and/or Google Docs). Assist project manager in tracking project billing and creating monthly progress reports. Track and monitor outstanding issues for active projects until each issue is resolved. Work with project managers and project engineers to update outstanding issues lists. Track and monitor meetings and attendees lists. During plan production and distribution, plot and collate hard copy plan sets and/or compile electronic plan sets (pdf). Track contractor material submittals and RFIs, coordinate BKF responses and follow up with reviewing agencies for final approval. Maintain submittal and RFI logs. Update and maintain engineering libraries of agency standards & product catalogs, hard copy and/or electronic copy. Visit sites to photograph existing site conditions (requires automobile and driver’s license). Pick-up/drop-off of project items (requires automobile and driver’s license). Requirements Strong organizational and time management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite, PDF editor(Bluebeam Revu preferred) AutoCAD experience is a plus but not required Ability to work in a fast-paced environment and prioritize tasks. Attention to detail and accuracy. Ability to work collaboratively and independently. Experience in the engineering or construction industry is a plus. Valid Driver's License in the State of California Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations. Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Travel to other BKF locations and client sites may be required. Benefits Pay: The typical base salary range for this position is $30.00/hour - $40.00/hour depending upon skills, experience, education, and geographical location. This is an hourly position paid biweekly. Competitive salaries, end of year bonuses, profit sharing, and 401k BKF pays 100% of the premiums for medical, dental, and vision coverage and 50% for your dependents 14 days of paid vacation time, 6 paid sick days, 8 paid Holidays Education reimbursement, Paid annual dues for professional and societal organizations BKF offers competitive and award-winning benefits and perks. To learn more, click here. BKF Engineers provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BKF Engineers does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF Engineers, BKF Engineers reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter. #LI-Hybrid

Redwood City, CA, USA

Office Manager/Executive Assistant638460558621451222

Office Manager/Executive Assistant

About Us: ICE Consulting is a leading Managed IT Services provider dedicated to delivering excellence in IT solutions for small to medium-sized enterprises. Established in 1997, we pride ourselves on our dynamic work environment where collaboration, innovation, and growth thrive. We are currently seeking an Office Manager/Executive Assistant who is passionate about supporting our team and enhancing operational efficiency. Role Overview: As the Office Manager/Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office while providing high-level support to our executive team. You will be responsible for managing administrative tasks, coordinating meetings, and maintaining office supplies, all while creating a welcoming environment for staff and visitors alike. Requirements Key Responsibilities: Manage day-to-day office operations, including reception duties, phone management, and visitor interaction. Field and manage incoming calls, emails, and correspondence efficiently. Organize meetings and events, including logistics, agenda preparation, and materials for participants. Assist with onboarding new employees and providing support to existing staff as needed. Coordinate procurement of office supplies and IT equipment, ensuring cost-effective purchasing. Maintain organized electronic and physical records, overseeing filing systems and documentation retention. Support executives with calendar management, travel arrangements, and expense reporting. Oversee office maintenance and liaise with vendors for facility management. Qualifications: Minimum 5 years of experience in an administrative role, preferably in a tech or consulting environment. Experience working in a Managed Service Provider (MSP) setting is a plus. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Exceptional organizational skills with a strong attention to detail and the ability to manage multiple priorities. Excellent verbal and written communication skills. Ability to maintain professionalism and a positive attitude in a team-oriented environment. Personal Attributes: The ideal candidate will be a proactive problem-solver, flexible, and capable of thinking critically in a fast-paced environment. You should be someone who thrives on collaboration, embodies a strategic mindset, and possesses a keen sense of initiative. Why Join ICE Consulting? Joining our team means being part of a company that values innovation and professional development. We offer competitive compensation packages and opportunities for growth within the organization. Benefits 401(k) with company match Company Paid Holidays Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Training & Development Work From Home Free Food & Snacks Wellness Resources ICE Is proud to be an equal opportunity employer, focused on recruiting and retaining top talent at every level. We employ premier associates in the industry who deliver value and support to our growing customer base. In order to ensure Ice is holding itself to the highest level of delivery of outsourced managed services, and maintain the trusted and premier endpoint MSP solutions provider, all new employees must undergo our standard background check and drug screen test for pre-employment purposes.

Milpitas, CA 95035, USA

Negotiable Salary

Logistics Coordinator (dublin / pleasanton / livermore)638459406634271223

Logistics Coordinator (dublin / pleasanton / livermore)

Overview: EliTe Solar is seeking a detail-oriented Logistics Coordinator to manage our supply chain processes. Responsibilities include coordinating shipments, managing inventory, liaising with suppliers, and optimizing logistical operations. The ideal candidate will have strong problemsolving skills, proficiency in logistics software, and a solid understanding of supply chain management. Join our team and help advance sustainable energy solutions. Responsibilities: • Coordinate communication of all import logistic issues to 3PL company, to ensure the shipment fully delivery to the customer assign location. • Coordinate communication of all customer logistics related issues to sales managers to ensure seamless flow of information. Daily/weekly provide customer the shipment status. • Negotiate with factories / manufacturers to ensure the product availability. • Help with legal team to prepare documents to any investigation from the U.S. customs. • Communicating with truck company and customers to schedule shipment activities and performing administrative tasks to deliver high-quality service for all parties • Must be able to work overtime without notice involving critical shipments and as scheduled by management. • Review supplier invoices to ensure all cost are accurate with the quote • Review RMA claim from customer throughout the claim process with insurance company • Perform other related duties as required or assigned. Qualifications: • A bachelor's degree in business or a related discipline. • Minimum 1 years’ experience of logistics operations or admin related • Familiar with MS Office software, particularly Excel. • Experience of CRM, ERP • Fluent in English and Chinese (written and verbal)

5568 Gibraltar Dr, Pleasanton, CA 94588, USA

Negotiable Salary

Receptionist/ Financial Assistant (sunnyvale)638459398585611224

Receptionist/ Financial Assistant (sunnyvale)

A busy, chiropractic office is looking for a bubbly personality to help us continue to grow. She has a ton of friends and is the "organized, responsible," one. Job duties include answering phones, scheduling patients, smiling often and being firm when necessary. Our mission is to serve as many people as possible. We'll help you grow professionally and personally. All training is paid for as well as some benefits. Performance based bonuses are paid monthly! Email your resume AND INCLUDE a cover letter in the body of the email describing why you're right for this position.

Mary Manor Shopping Center, 201 S Mary Ave, Sunnyvale, CA 94086, USA

Negotiable Salary

Seeking Part Time Office Manager for Small Business (san carlos)638459386695711225

Seeking Part Time Office Manager for Small Business (san carlos)

R.M. Machining is a woman owned, family operated, precision machine shop servicing the high tech, aerospace, defense and medical industries. We pride ourselves on our customer service, attention to detail and excellent working environment. We are currently seeking an Office Manager to help with the day to day management of the front office, book-keeping, vendor follow-up, and document control. Successful candidates will have strong communication skills, have an interest in small business management, with a good attention to detail. The ability to prioritize work as well as self-manage is essential. Responsibilities & Requirements -Strong administrative and organizational skills -Great customer service skills, over the phone and in person, with our customers and vendors -Comfortable following up on open estimates, and purchase orders. -Strong sense of urgency and problem solving skills -Basic bookkeeping (accounts payable, accounts receivable, etc) -Document control system management (scanning, hard copy filing, electronic filing, etc.) -Ability to juggle multiple projects with accuracy -As needed support to VP and Operations Officer Qualifications -High School Diploma -Strong organizational skills, detail oriented -Team player -Computer savvy and proficient in Microsoft Suite and Outlook -Excellent written and verbal communication skills -Quickbooks experience a plus, but not required -Expierence in Customer Service This is a part time position with flexible hours, ranging from 25-32 hours per week, Monday through Thursday, candidate must be local and able to work at our office. Hourly rate dependent on skill and education level. R.M. Machining offers a competitive benefits package. Only candidates who closely match our requirements will be contacted.

713 Industrial Rd, San Carlos, CA 94070, USA

Office Manager (san mateo)638459385527071226

Office Manager (san mateo)

Pay: $25.00 - $30.00 per hour Job description: Job Overview We are seeking a dedicated and organized Office Manager with initiative and drive to oversee the daily operations of our office. The ideal candidate will possess excellent customer service skills, strong administrative skills and demonstrate expertise in office management, budgeting, purchasing and cost tracking. This role is pivotal to ensure that that our fast paced office runs smoothly and efficiently whilst providing excellent customer/client support and also in working closely with your team to enable targets and goals to be achieved and exceeded. Responsibilities: Client Interaction: Handle client queries via email, phone and in person. Provide excellent customer service to address client needs and concerns. Communicate Project start dates to clients and during project provide status updates and payment requirements updates. Trouble shoot in conjunction with the team to ensure any customer issues are resolved effectively. Materials and Product Management: Order materials and products required for kitchen remodeling projects as per sold contracts provided by Sales team and according to scheduled start dates, through Vendor Portals wherever possible. Coordinate with Vendors and Suppliers to ensure timely delivery by tracking status of all ordered items in real time. Maintain an organized inventory of materials ordered, delivered etc. in real time. Payment Processing: Process payments for materials, products, and services by setting up payment system per vendor using Portals, Amex, CC and Checks. Keep accurate records of financial transactions using Quickbooks and Jobtread or equivalent technology. Create and communicate weekly reports to GM. Cost Tracking: Monitor project expenses and track costs using Quickbooks and Jobtread or equivalent technology. Collaborate with the GM to manage budgets effectively. Track Sales contract totals for each sales person in weekly, monthly, quarterly and yearly reports and communicate same to GM. Record total amounts collected each week from sold contracts and communicate same to GM. Track vendor payments against contract sold. Liaison and Coordination: Liaise with the Install Manager to schedule installations and ensure smooth project execution. Coordinate with the sales team to align project timelines and client expectations. Facilitate communication between different departments. Collect time cards and expenses sheets and communicate to GM for Payroll processing. Track and communicate employee time off to GM and Install Manager. Scheduling: In conjunction with Install Manager create and maintain project start dates. Ensure timely completion of tasks and project milestones. Manage daily office operations, including scheduling and coordinating meetings. Oversee payroll processing and maintain accurate employee records. Develop and manage budgets, ensuring adherence to financial guidelines. Maintain organized filing systems for documents and records. Implement office policies and procedures to enhance productivity. Provide support in managing schedules, ensuring optimal use of time for all team members. Experience Proven experience in an office management or administrative role is required. Strong skills in budgeting, payroll processing, and file management are essential. Experience in QuickBooks is required. Familiarity with JobTread or similar programme will be considered a plus. Excellent organizational skills with the ability to prioritize tasks effectively. Strong communication skills, both verbal and written, are necessary for this role. Excellent customer service skills are a must for this role. You must be able to communicate effectively with our clients in person and also by phone and email. If you are a very proactive individual with a passion for job satisfaction, office management and team support, as well as superior people skills we want you to apply for this exciting opportunity to join and become an integral part of our great team!!!!!! So Apply Today!!!! Job Type: Full-time Benefits: Health insurance Ability to Commute: Belmont, CA 94002 (Preferred) Ability to Relocate: Belmont, CA 94002: Relocate before starting work (Preferred) Work Location: In person

1931 Arbor Ave, Belmont, CA 94002, USA

Dental Healthcare Front Office Receptionist Assistant (open to train) (los altos)638339774152991227

Dental Healthcare Front Office Receptionist Assistant (open to train) (los altos)

Join Our Dental Team! We're a small, established dental office looking for a Front Office Assistant to join our team. We need a professional, responsible person with strong communication and organizational skills who wants to grow with us long-term. This job is a great fit if you: • Are independent and want more responsibility • Are ready to take on new tasks as your skills grow • Want to be a key member of a small team What You'll Do: • Front Desk: Be the first person our patients see. This includes answering calls and texts, scheduling appointments, and handling administrative tasks. • Back Office Support: Help our clinical team by setting up rooms, sterilizing equipment, and seating patients. Important Details: • Dental experience is a plus, but we are committed to training the right person. • Location: Conveniently located near Los Altos, Mountain View, and Palo Alto, with easy access to Highway 280. • Hours: 24-30 hours per week. • Pay & Benefits: Competitive salary based on experience, regular reviews for raises and promotions, and comprehensive benefits (sick pay, holiday pay, dental, and 401k). We need to hire right away. If you're a great fit, please submit your resume today.

25627 Fremont Rd, Los Altos Hills, CA 94022, USA

Negotiable Salary

Join Our Team as a Receptionist! (san jose north)638339769044491228

Join Our Team as a Receptionist! (san jose north)

Are you friendly, organized, and customer-focused? We are looking for a professional Receptionist to join our dynamic insurance office. Great team, fun environment and lots of upward mobility. Full or part time, flexible work schedules. Offices in Palo Alto or San Jose. In office required, hybrid possible following training.

a349 Kiely Blvd, San Jose, CA 95129, USA

Join Our Team as a Receptionist! (palo alto)638339760721931229

Join Our Team as a Receptionist! (palo alto)

Are you friendly, organized, and customer-focused? We are looking for a professional Receptionist to join our dynamic insurance office. Great team, fun environment and lots of upward mobility. Full or part time, flexible work schedules. Offices in Palo Alto or San Jose. In office required, hybrid possible following training.

368 Waverley St, Palo Alto, CA 94301, USA

Previous
1(current)
2
3
4
5
Next

Popular Jobs

Popular Cities

Accounting Recruitment Advertising， Arts & Media Recruitment Banking & Financial Services Recruitment Call Center & Customer Service Recruitment CEO & General Management Recruitment Community Services & Development Recruitment Construction Recruitment Consulting & Strategy Recruitment Design & Architecture Recruitment Education & Training Recruitment

Acton Administration & Office Support Recruitment Adelanto Administration & Office Support Recruitment Agoura Administration & Office Support Recruitment Agoura Hills Administration & Office Support Recruitment Agua Caliente Administration & Office Support Recruitment Agua Dulce Administration & Office Support Recruitment Aguanga Administration & Office Support Recruitment Ahwahnee Administration & Office Support Recruitment Alameda Administration & Office Support Recruitment Alamo Administration & Office Support Recruitment

Help

Cookie

Cookie Settings

Our Apps

Download on the

APP Store

Download

Get it on

Google Play

© 2025 Servanan International Pte. Ltd.