Office assistant, data entry, light book keeping, errands (Cottage Grove/Creswell)

Busy Office has an immediate opening for an office assistant. Duties will include but are not limited to Filing Paperwork, Answering Phone Lines, Some Typing, Making Copies, and Assisting Other Office Staff as needed. Please send resumes to angel@buddygrays.com and copy karen@buddygrays.com as well. You may also stop by the office to fill out an application, M-F anytime between 8am and 4pm CST, with your resume. Our office is located at 6325 Old Montgomery Highway, Tuscaloosa, AL 35405.

About the Role We are looking for a dedicated Assistant to the CEO to serve as the right hand to our leadership team. This role is critical in supporting the CEO across multiple ventures in healthcare, cannabis, and business management. The ideal candidate is sharp, highly organized, and thrives in a fast-paced, entrepreneurial environment. You will not only manage executive priorities and operations but may also attend business lunches, meetings, and events with the CEO — representing the company professionally and ensuring follow-up items are handled. If you’re proactive, dependable, and eager to grow with a company that values commitment and excellence, this position is for you. ⸻ Key Responsibilities Executive & Administrative Support • Manage the CEO’s calendar, schedule meetings, and organize travel. • Draft communications, reports, and presentations on behalf of the CEO. • Serve as a gatekeeper by prioritizing emails, calls, and requests for time. • Prepare and maintain confidential business and employee documents. Meeting & Event Support • Attend business lunches, client meetings, and networking events with the CEO as needed. • Take notes, manage follow-up tasks, and ensure deliverables are tracked after meetings. • Coordinate logistics for off-site meetings, conferences, and industry events. Operations & Project Coordination • Assist with coordination between multiple businesses and locations. • Help oversee vendors, facility operations, and key business projects. • Support compliance tasks, contracts, and reporting deadlines. • Track project timelines, follow-ups, and deliverables to ensure nothing falls through the cracks. Team & Client Relations • Help onboard new employees and coordinate with management on staffing needs. • Act as a point of contact between the CEO and staff, ensuring clear communication. • Assist in maintaining strong client and partner relationships. Strategic Support • Research, prepare summaries, and provide recommendations to the CEO to support decision-making. • Anticipate needs and take initiative to handle issues before they arise. • Maintain an awareness of business priorities and adjust daily tasks accordingly. ⸻ Qualifications • Previous experience as an Executive Assistant, Administrative Assistant, or similar role. • Strong organizational, multitasking, and time-management skills. • Excellent written and verbal communication abilities. • Professional presence and confidence to attend lunches, client meetings, and events. • Proficiency with Microsoft Office Suite and project/task management tools. • Ability to handle highly sensitive information with discretion and professionalism. • Bilingual is a plus. • Must be authorized to work in the U.S. • Must have reliable transportation. • Must be able to pass a background check. ⸻ What We Offer • Competitive salary: $36,400 – $52,000 per year • Opportunities for growth. • A dynamic, fast-moving work environment with exposure to multiple industries. • Career development and mentorship directly from executive leadership. • Paid vacation. • Medical insurance contribution. • Mileage reimbursement. • Bonus program. ⸻ I’m looking for the right lady to share both my personal and professional world. For the right fit, I’ll cover your living expenses if you move here — so you can focus on being present by my side. This isn’t just about work, it’s about connection. You’ll be with me at important events, meetings, and in daily life, helping me stay organized while being part of the growth I’m building across multiple companies. I’m drawn to someone petite and small-framed, that true “spinner” type — loyal, supportive, and ready to create a lifestyle together that feels effortless and rewarding.. This position has been reposted after previous candidates in Texas decided not to relocate and accepted local offers. Please reply with your resume and a professional photo. Resumes may also be sent via text if that is easier 713-281-8301

Needing Assistant Property Manager! The Assistant Property Manager is responsible for helping the Property Manger with duties such as but not limited to; overseeing and managing the daily operations, tasks and interactions within their assigned properties. This position will also act as a liaison between the company and the community of residents by addressing resident issues and helping meet the needs of their communities. Job Duties for this role include: Collect rent payments and prepare payments for deposits  Processes and issues lease documentation for new residents. Provides park rules, and other community literature to new residents. Issues notices including, but not limited to Late Notices, Balance Notices or other legally required notices. Prepare court documents, agent for court, file eviction papers and oversee eviction proceedings for delinquent accounts.  Enforce rules, issue violations, and ensure violations are remedied in a timely manner. Complete and upload all prospect cards and information into rent software Follow up with prospective clients via phone and email.  Process tenant applications and enter prospect information into tracking system. Run background checks on new residents.  Show prospective residents’ homes available for sale. Address resident issues, record resident comments and seek to settle all non-monetary issues. Keep Manager apprised of appropriate resident relations information. Provide feedback and recommend improvements to assigned community. Act as the onsite contact for most 3rd party contractors, and applicants Oversee maintenance function and ensure the park is adequately maintained by ensuring all park infrastructure, common area, and homes are well maintained. Performs other related duties as assigned. Required Knowledge, Skills, Abilities  Proficiency in Microsoft Office Suite  Ability to learn and be proficient with operations system.   Proficiency in using computer software Excellent organizational skills and attention to detail Excellent written and verbal communication skills Familiarity of Fair Housing laws in assigned state and county Excellent customer service and interpersonal skills Physical Job Requirements  Mobility to constantly alternate between sitting, standing, walking, crouching, and kneeling as required to perform job responsibilities. 25% or more of the time will be spent walking around assigned properties daily. Benefits 401(k) match Health, Dental, & Vision insurance Paid time off Paid Sabbatical after 5 years Casual dress code and atmosphere Competitive salary If you are organized, reliable, and have a will to succeed, we would love to meet you! PI278338545 Apply

If you know bookkeeping and accounting--but would like to work shorter hours--you're just who we are looking for. Small company, attractive hours, fun place to work. Must know basic bookkeeping and standard programs. Work as a team with other self-starters with attention to detail.

Better Business Staffing LLC., dba BBS. Administrative Assistant We’re seeking an organized, detail-oriented Administrative Assistant with strong Microsoft 365 skills and solid Excel proficiency to support daily operations, manage calendars and travel, and produce accurate reports and presentations. Bilingual ability is a plus. Key responsibilities • Manage calendars, schedule meetings across time zones, and coordinate travel and expense reports • Prepare and format correspondence, reports, spreadsheets, and presentations • Build and maintain Excel reports and trackers (e.g., PivotTables, lookups, charts, data validation) • Support budgeting and invoicing tasks; updating records in SharePoint/OneDrive or internal databases • Coordinate meetings, prepare agendas, take minutes, and track action items • Serve as a frontline contact for internal/external inquiries with professional, timely responses • Maintain digital and physical filing systems; order and manage office supplies • Assist with onboard logistics, access requests, and document control • Contribute to process improvements and ad-hoc projects as needed Qualifications • 2+ years of experience in an Administrative/Office/Executive Assistant role • Proficient with Microsoft Excel (experience with PivotTables and preferred lookups) • Proficient with Microsoft 365: Outlook (rules, calendar), Word, PowerPoint, Teams; SharePoint a plus • Excellent organization, attention to detail, and time management; ability to handle sensitive information with discretion • Strong written and verbal communication skills and professional customer service • Education: High school diploma or equivalent required • Must be a U. S. Citizen • Must have reliable transportation • Bilingual (e.g., Spanish/English) Mandatory, no exceptions • Basic bookkeeping (e.g., QuickBooks), CRM, or e-signature tools experience • Microsoft Office Specialist (Excel Associate/Expert) certification • Professional conduct and appearance: The Administrative Assistant must maintain a consistently professional attitude, communicate with courtesy and discretion, and adhere to the company dress code by presenting a neat, business-appropriate appearance (business casual or as directed) during work hours, onsite, in client-facing settings, and on video meetings. Must maintain a professional attitude and adhere to the company dress code, presenting a business-appropriate appearance at all times. Work schedule and benefits • Schedule: Monday–Friday, 7:30 a.m.–4:30 p.m. Compensation • Salary range: $22.50 per hour How to apply Please submit your resume and a brief note highlighting your Excel experience and relevant administrative accomplishments to: ashley@betterbusinessstaffing.com

Growing Finance Company is seeking a highly organized Claims and Insurance Associate to join our Insurance Department Team. This role performs advanced administrative support to the Insurance & Claims Department with all the different aspects of the Insurance Portfolio for the company. Main Responsibilities: * Educate customers on Insurance terms and requirements * Communicate effectively and professionally with account owners that need support updating policies or settling accident claims * Responsible for maintaining all corresponding Insurance Policies up to date and organized on each account * Respond to a high volume of inquiries from current customers regarding Insurance matters * Work closely with management on assigned Insurance reports * Organize and prioritize different projects, including and not limited to Insurance portfolios and Accident Claims * Handle other administrative duties assigned by management Essential Skills: * Handle multiple tasks simultaneously and manage conflicting priorities to meet deadlines * Perform extensive data entry for long periods of time * Ability to work in a fast-paced environment * Comfortable handling confidential information * Prepare and maintain complex records and files and support the preparation of accurate reports * Exudes personal characteristics needed in a client relationship company: integrity, patience, a positive attitude, and being a reliable team player Our Requirements: * High School degree or GED required * Experience as an Administrative Assistant or in an office environment (we also offer paid training) * Bilingual in English and Spanish (oral and written) * Experience using documents and spreadsheets to record and track data * Exhibits a stable work history Work Schedule: This is a full-time position. Monday through Friday 8:30 am – 5:30 pm. 1 hr lunch break. Compensation and Benefits: Pay will be commensurate with your experience and skill level. $20 - $21/Hr. Opportunity for growth. We offer paid Holidays, PTO after the first year, and sponsored Health, Dental and Vision Insurance. Free lunch on Fridays.