Career House Manager / Personal Assistant Westlake Village & Malibu, CA ( PLEASE ONLY BE LOCAL) Monday–Friday (occasional evening or weekend calls if needed) Salary: DOE plus "Benefits" either stipend or on company Benefits (TBD) Car: There is an extra Assistant car to be utilized while at the job A wonderful couple in their late 70s is seeking a Career House Manager/Personal Assistant to oversee the daily operations of their Westlake Village residence and secondary Malibu home. The principals are active, social, and family-oriented, with full lives that include frequent travel, family gatherings, and social outings. They value someone who can bring organization, steadiness, and thoughtful structure to their dynamic lifestyle. The ideal candidate is warm, empathetic, and service-minded, with the emotional intelligence to engage thoughtfully with two vibrant, busy individuals. This role calls for someone poised and confident — capable of managing many moving parts with grace, clear communication, and calm efficiency. They appreciate someone who follows through, anticipates needs, and takes pride in making their daily lives run smoothly. We’re sharing the broad strokes of this role, but please know not everything happens at once. The pace is balanced and steady, and the couple truly values consistency, reliability, and clear communication above all else. Key Responsibilities Manage all day-to-day needs for the couple and both homes, including travel coordination, itineraries, dining, and personal reservations. Oversee maintenance, repairs, and vendor visits for both properties; ensure all work is completed to high standards. Supervise and coordinate an ADU build at the Westlake property, including contractor sourcing, budgeting, and timeline management. Handle household errands, grocery shopping, and supply inventory to ensure both homes are fully stocked and organized (Amazon, InstaCart etc can be used) Maintain detailed household records: vendor lists, passwords, accounts, and key contacts. Support with scheduling and appointments (medical, personal, or professional), ensuring seamless communication and preparation. Create and maintain family calendars so everyone is aware of upcoming appointments, travel, and household activities. Can set up an APP Communicate proactively, always circle back with updates. If something is completed, let them know; if it’s pending or requires approval, keep them informed. Consistent follow-through and communication are highly valued. Assist with light administrative support such as tracking expenses, keeping lists, and creating household checklists. Coordinate closely with the couple’s daughter to align schedules, manage information flow, and provide consistent updates. Open and manage packages, handle returns, and assist with gift shopping for holidays and birthdays. Plan and coordinate intimate family dinners and small gatherings. HUGE PLUS if open to provide light cooking or meal prep support. Not required to be a chef, but someone who enjoys ensuring the principals have food and meal options ready.\Assist Mr., an avid car collector, with buying and selling vehicles — coordinating documentation, logistics, and occasional DMV-related tasks. Any experience handling DMV paperwork or possessing a Notary certification is a plus (but not a requirement). Keep the homes running smoothly and efficiently whether the principals are in residence or traveling. Bonus: Notary certification is a plus for occasional document signings. Qualifications 5–10 years of experience as a House Manager, Personal Assistant, or Family Assistant supporting private households. Strong technology skills: proficient with Apple devices, iPhones/iPads, and PC computers. Highly organized with excellent written and verbal communication skills. Calm, kind, and patient demeanor; able to handle changes with poise and discretion. Experience working with older principals with a respectful, caring, and professional approach Strong attention to detail and proactive mindset; able to anticipate needs before being asked. Local to Westlake Village or surrounding areas; must have a reliable vehicle and valid driver’s license.