Personal and Administrative Assistant (Edmonds)

We’re looking to immediately fill one part-time temp-to-hire Amenities Associate role to work Friday evenings 2pm – 9pm and Saturday mornings 8am – 2pm. Candidates should have excellent oral and written communication, a strong attention to detail, proficiency in Microsoft Word and Excel, and the ability to navigate web-based and Windows applications. This role includes administrative tasks, customer service, and regular cleaning/resetting of the space. Responsibilities include: Greeting residents and guests in a professional manner. Answering incoming phone calls and booking services and reservations. Maintaining a clean and organized facility. Requirements: Must have some prior customer-facing experience, front desk experience preferred. Must have strong oral and written communication including phone and email communication and a professional demeanor. Basic proficiency in Word, Excel, and email communication required. The ability to retain a calm and personable demeanor. Must be comfortable working alone. Must have flexibility for coverage. Must be able to commute to Tribeca. Must be able to work Friday evenings 2pm – 9pm and Saturday mornings 8am – 2pm.

We are seeking a strong and COMPASSIONATE Administrative Case Assistant to join our team in the Mill Basin/Marine Park section of Brooklyn.  The ideal candidate will support a 20-25 team of consisting of social workers whom provide case management to frail elderly clients in Brooklyn Full time M-F 9-5. Hybrid schedule 20% remote work, 80% in office. Organization is 100 years old and a staple in the community.  Benefits / Compensation: * 45,000-47,000 Annually  * Excellent Medical w/Family options * Exc. Dental * Free Life Insurance * Free Parking * Excellent vacation, holiday and sick leave policy * Employer paid pension * EOE, Drug free workplace Responsibilities: * Conduct regular follow-up to ensure that participants' needs are being met. Ensure clients receive meals on wheels and other related services  * Identify and use appropriate resources to respond to participant needs and send any referrals necessary ( directed by Social Work staff) to implement care plans. Provide follow-up with clients and collateral contacts as indicated. * Input data and maintain comprehensive electronic and paper case files, including intakes, care plans, case progress notes, event participation, and units of service provided, and other important documents. * Liaise with partners and community groups, attend fairs and client events in neighborhood.  * Strong follow up and organizational skills  * Responsible for ordering supplies, managing office needs, answering live phone, filing, copying, scheduling appointments  * Access outside resources and/or programs to facilitate all unmet needs of clients * Assistant to the Executive Director  * Communicate client updates to all relevant parties * Facilitate referrals to other healthcare professionals and programs * Maintain accurate client documentation Qualifications: * Associate in Arts or HS Diploma with demonstrated paid experience  * Experience in human services or social workers a plus * Demonstrated experience in client relations and administrative tasks  • Demonstrated experience with aging population, preferred.
• Understanding of the aging process and its impact on individuals physically, socially, mentally, etc.
• Demonstrated experience with working as a member of an interdisciplinary team.
• Experience with volunteer activities a plus.
• Excellent organizational, verbal, written, and interpersonal skills.
• Strong problem solving skills with the ability to effectively handle crisis situations
• Excellent computer skills.

La ESPERANZA HEATH COUNSELING SERVICES Busy and modern drug ,alcohol and domestic violence practice in BURIEN Seattle is looking for BILINGUAL Spanish and English receptionist to assist our front office staff. Our practice is open Monday-Friday We are looking for someone with a STRONG customer service background. No experience required. WE Provide a Training You must have strong communication skills as you will be the first impression our patients will have of our office. Our patients always come first and we need a receptionist who can maintain our high customer service standards. We will train the right person. Duties will include: -Manage multi-line phone system -Scheduling patients -Collect and enter patient payments -Check in patients for appointments -Request (including uploading into electronic chart) and transfer patient records -Confirm patient appointments -Send new patients a copy of office paperwork -Prepare patient referrals -Assist insurance coordinator in verifying insurance enrollment

Saturdays 9am-12 noon We are looking for a Receptionist to manage the front desk at our Chiropractic office 3 hours per week on Saturdays 9-12. This position has the possibility to increase in pay and responsibility quickly. You will perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including scheduling patients, answering phone calls and collecting payment. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. Multitasking and stress management skills are essential for this position. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. Responsibilities: • Greet and welcome guests as soon as they arrive at the office • Direct visitors to the appropriate person and office • Answer, screen and forward incoming phone calls • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens & forms) • Provide basic and accurate information in-person and via phone/email • Receive, sort and distribute or respond to daily emails • Build and maintain patient digital files • Collect payment • Update calendars and schedule patient appointments • Light cleaning duties • Update records in patient's files • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing • Verify the patient’s Health Insurance benefits Skills that would be helpful: • Proven work experience as a Receptionist, Front Office Representative or similar role • Proficiency in Microsoft Office Suite • Hands-on experience with office equipment (e.g. fax machines and printers) • Professional attitude and appearance • Solid written and verbal communication skills • Ability to be resourceful and proactive when issues arise • Excellent organizational skills • Multitasking and time-management skills, with the ability to prioritize tasks • Customer service attitude • Certification in Office Management is a plus • Priority given to candidates with experience working with Chiropractic Software CHIROTOUCH and/or billing experience.

Our client, a financial services firm, is seeking a Temporary-to-Permanent Administrative Receptionist to join their New York City office. This is a front-facing role requiring maturity, professionalism, and the ability to thrive in a finance environment. Hours: 8:30am-4:30pm, Monday-Friday. Responsibilities: Sit at reception, greet and direct guests and vendors. Coordinate conference room scheduling and manage onsite meetings. Support scheduling and calendaring needs for executives. Manage kitchen supplies, office inventory, and daily upkeep. Assist with light tech troubleshooting. Ad hoc projects Qualifications: 2+ years of relevant experience in a receptionist or administrative role. Proficient in Microsoft Office Suite and Teams. Professional demeanor with strong communication skills. Prior finance industry experience preferred. Team-oriented, flexible, and willing to take initiative. Compensation: $26-$29/hr while temping; $60K-$65K annualized if perm. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Top asset management firm is looking for a Temp to Perm Receptionist/Concierge for its Greenwich, CT office . The Receptionist will work on site 5 days a week from 8am to 5pm or 8:30am to 5:30 pm. Day to day duties will include answering phones, ordering/stocking supplies, setting up conference rooms, setting up video meetings and other general administrative support. The candidate must have a level of flexibility to evolve and make the role his/her own. Qualified candidates must have at least 1 year of corporate administrative experience, a Bachelor's degree, and will live in the Greenwich area. Responsibilities: Answering phones Ordering/stocking supplies Setting up conference rooms Setting up meetings Managing copy room Other general administrative support Qualifications: Must have a Bachelor's degree At least 1 year of administrative experience Live in or near Greenwich, CT Compensation: 60K when perm plus paid overtime and discretionary bonus Competitive benefits package including mental, medical, dental, vision, and 401(k) Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)