Campus Event Manager

The National Western Center (NWC) is a reimagined 250-acre campus in Denver, Colorado with a vision to be the global destination for food and agricultural discovery. It is the new home of the National Western Stock Show and Colorado State University’s Spur campus. But the future National Western Center isn’t just new buildings. It’s a destination unto itself. It’s a mission-oriented place that will be lively and active all year round — with new events and experiences around every corner. The opportunity: The National Western Center has a great opportunity for an experienced event professional in Denver, Colorado. The Event Manager will have the ability to build out the program with campus growth. As the main point person for clients and event operations at the National Western Center, you will be responsible for end-to-end execution of events, from supporting sales to complete planning, day-of event management, input in event budget, and, most importantly, creating a positive and memorable guest experience. What you will do: Event Management: · Lead and attend Client Care meetings and walk throughs, assist with pre-event details, gather all client needs, requests and objectives, go through logistics with client such as site maps, diagrams, layouts and event timelines and help educate and advise clients on what works best at the Center. Primary contact for client and event support teams in operations. Collection of all event information, creation of event documents and supplemental documents, working with operations to get all event quotes and producing post invoicing to standards and per required timeline. · Coordinate Client Coordination Meetings with Client and key staff at critical times for success of event. Creating Client Care presentation to relay to client all captured information and billing. · Keep Event Tracking sheet updated during planning, meeting with ops staff as needed for any missing billing or information or expertise on event needs. · Prior to event load in, checking in will all staff and client to make sure all details are still accurate, prior and during load in Event Manager should walk all of the event site to make sure all items are occurring according to run of schedule created and detail sets. This should be done ongoing during all of load in, each day of event and during load out. Include any key operations staff as needed for support. · Attend and present to operational team prior to event (two weeks and one week) to make sure all critical details are known about event and that any coordination with other event, facility projects or construction are coordinated, and client is informed along with operational staff. · Enforce company rules and regulations with events, actively inform the client during the planning process and document details for records and be able to have good crisis and event problem management calmly and effectively for client and NWCA. · Coordinate key meetings with event staff and Campus staff (ie, Operations, AV, F&B, Sustainability, Safety), make sure all groups have necessary information and contacts as needed. · During the event collect all billable items and final quotes along with incident reports and damage reports for post billing sign off with client, prior to them leaving site. · Create after action reports for event in case of event return, also have all post billing completed and sent for review and invoicing by Finance two weeks post last contract date. · Work with Event Management team to review all documents and process for ongoing improvements and appropriate process changes along with creation of necessary documents and use of shared company file systems. · Advise on budget and revenue forecasting for event operations and active event expense management. · Strategize on how to scale event operations in the short-term and long-term with the growth of the campus. · Other duties may be assigned. What you will bring along: · 5+ years of experience in event operations and/or event production; experience with livestock and/or equestrian events, corporate events, expos, public sector, and concerts in multi-facility campus a plus. · Excellent and prompt oral and written communication skills, computer and phone etiquette and sit/stand for a long period of time, proficient in Microsoft Office. · Ability to work a flexible schedule including weekends and holidays along with AM, PM and late-night shifts. · Basic accounting and budgetary skills and understanding operational impacts on event expenses and managing those, be able to identify legal liabilities and mitigate those, strong guest relations, networking and creative problem solving, organization and filing skills. · Ability to lift, pull, and push a moderate weight (about 50 pounds). · Degree in hospitality, operations, event management, or equivalent a plus. · High EQ and interpersonal skills. This job may be a great fit if: · You embrace the startup nature of the organization, and no job is below you. · You are detail and results oriented. · You are an entrepreneurial self-starter. · You are a skilled problem solver who takes initiative and can communicate clearly with internal and external stakeholders. · You act with respect, competency, and integrity. · You work well as part of a team. · You excel at functioning in high pressure situations while maintaining a calm, professional manner. · You are a collaborator by nature and seek to find ways to compromise. · You demonstrate excellent communication and interpersonal skills. · You have great time management and prioritization skills. · You are results oriented and exercise sound judgment in your work. · You have a track record of being dependable. · You are excited about the opportunity to grow with the organization. · You are all-in on the mission of the National Western Center. Work location and hours: This position can be performed through a mix of on-site and remote work in Denver, Colorado. Compensation range: The starting salary is $70,000 – $ 75,000 What we can offer you: We offer family-friendly benefits and flexible work hours to all our employees. · Medical, dental and vision coverage starting day 1 · Paid time off · Paid parental leave · 401k plan with a 4.00% company match · Support for community involvement Get to know us: National Western Center is a reimagined 250-acre campus with new indoor and outdoor event venues, and more on the way! The brand-new Stockyards Event Center is a multipurpose space with two arenas, ample parking and views of the Rocky Mountains and the Denver skyline. An outdoor plaza connects it to 20 acres of hardscaped yards for outdoor concerts, festivals, large equipment trade shows, sporting events, drive-in movies and more. The center is just two miles from downtown Denver and adjacent to the RiNo Art District, with easy access from Denver International Airport via I-70. Home to CSU Spur and the National Western Stock Show, the National Western Center is an emerging urban hub for food and agriculture discovery. In 2018, the campus partners created the National Western Center Authority, a nonprofit organization responsible for operating, maintaining, programming, and promoting the National Western Center. The Authority is the primary entity responsible for ensuring the National Western Center achieves its mission. It is also responsible for developing a community investment fund benefiting the residents of the Globeville, Elyria and Swansea neighborhoods in which the campus is located. The Authority’s work is well underway in preparation for buildings being completed and the larger campus opening to the public. The Authority is guided by a 13-member board of directors. The Authority is doing business as (DBA) the National Western Center. Our mission is to convene the world at the National Western Center to lead, inspire, create, educate, and entertain in pursuit of global food solutions. Join us! We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. How to apply: Please submit your resume and cover letter online at: https://nationalwesterncenter.com/careers/