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Position: Executive Assistant Organization: Fighting Homelessness Location: Dallas, TX Hourly Pay Rate: $20 per hour Reports to: CEO/Executive Director Job Type: Part-time Position Summary: The Executive Assistant provides high-level administrative support to the CEO to ensure smooth day-to-day operations at Fighting Homelessness. This role involves managing schedules, coordinating meetings, handling correspondence, leading on project management, and maintaining organized systems that allow the team to focus on advancing the mission. The Executive Assistant will serve as a key point of contact for internal and external stakeholders and play a vital role in keeping operations efficient and professional. Key Responsibilities: 1. Administrative & Scheduling Support - Manage calendars, schedule meetings, and coordinate logistics for internal and external appointments. - Prepare agendas, take detailed meeting notes, and track follow-up actions. - Schedule and host monthly team meetings. 2. Digital Organization & Document Management - Maintain organized filing systems (digital and physical) for contracts, reports, and key documents. - Assist with preparation of reports, presentations, and materials for board meetings, funders, and key projects. - Support coordination of organizational events, including logistics, supplies, and communications. 3. Communication & Relationship Management - Act as the first point of contact for inquiries from partners, donors, and community members. - Draft, edit, and proofread communications such as letters, emails, and memos. - Maintain a professional and welcoming environment for all stakeholders. 4. Organizational Support & Management - General project management for the organization to keep the CEO and the team on track to meet goals and deadlines. - Conduct weekly virtual check-ins with junior staff (Grant Writer & Digital Support Intern) to ensure they have clear goals and stay on track with their work. - Conduct weekly check-in with the CEO to share updates and ensure alignment. - Support HR and onboarding processes, including scheduling interviews and preparing materials. - Help track organizational deadlines and ensure timely completion of tasks. Qualifications & Skills: Education: Associate’s or Bachelor’s degree preferred, or equivalent relevant experience. - Experience: 2+ years in an administrative, executive assistant, or office management role. - Strong organizational and time management skills with keen attention to detail. - Excellent written and verbal communication abilities. - Tech savvy with proficiency in Google Workspace and Zoom, CRM experience is a plus. - Excellent problem solving skills and the ability to be nimble. - Ability to manage multiple priorities in a fast-paced nonprofit environment. - Professional, resourceful, and proactive approach to problem-solving. General Expectations: - Respond to all requests within 24–48 hours (on business days). - Maintain confidentiality and handle sensitive information with discretion. - Uphold professionalism in all interactions with staff, stakeholders, and community members. - Support the mission of Fighting Homelessness by ensuring leadership has the tools and systems needed to succeed.