Front Desk/ Admin Assistant (Miramar Rd)

OVERVIEW Adirondacks Protection Services is a Registered, Licensed, Bonded, and Insured security company and has been providing security services to various industries, businesses and institutions since 2007 in the state of New York, New Jersey, and Connecticut. Adirondacks Protection Services is an acclaimed firm of security professionals with a reputation for both effective security solutions and the use of innovative technology in the protection of life and property. Adirondacks Protection Services is privately owned and is managed by experienced security professionals supported by competent and experience office support staff. The Owner is former military and law enforcement. Staff gain their firsthand experience while previously employed in various management positions at various security companies in the tri state area and by attending various security management training programs, seminars, colleges, and universities. Adirondacks Protection Services prized itself among the leading national and international security companies and has proven its competency to provide highly trained security personnel to any industry, business or institution including residential communities, commercial communities, higher education, healthcare, chemical/petrochemical, government, manufacturing, distribution, financial institutions, and shopping centers. JOB DESCRIPTION Adirondacks Protection Services is hiring an Administrative Assistant to assist in the day-to-day operation of the business. The Administrative Assistant will screen applicants for open positions, assist with the processing of all required paperwork, create, and maintain up-to-date reports, assist with attendance tracking, answer, and direct phone calls to the appropriate party, organize and schedule appointments and maintain an orderly filing system. Should be an aspiring Security Operations Manager and willing to pursue studies in security management. RESPONSIBILITIES: • Answer phone calls and provide all necessary information. • Screen potential applicants, and schedules interviews. • Prepare application packets for new hire. • Assists in selection and placement process. • Open, sort, file and distribute incoming correspondence. • Attend bid meetings, record, and distribute meeting minutes. • Provide secretarial services as requested. • Provide administrative support such as filing, typing, copying, binding, scanning, and proofreading documents. • Enter data into Human Resources Information System [HRIS] • Enter data into Valiant, QuickBooks and Guard Metrics • Filing and maintaining electronic and hard copy of documents • Makes copies of printed materials as needed. • Prepare written responses to routine enquiries. • Scan copies of printed materials as needed. • Assist in maintaining office machines, supplies, and inventory. • Act as liaison between New York, New Jersey, Connecticut, and Guyana • Support team by performing tasks related to organizational growth. • Other administrative duties as directed by Management. QUALIFICATIONS: • High school diploma or equivalent, or 5 years verifiable experience • Minimum of two (2) years of administrative/office experience • Excellent MS Word, Excel, PowerPoint and Google skills required. • Knowledge of QuickBooks and Guard Metric • Knowledge of proper grammar, spelling, and language usage • Ability to type at least 50 wpm and format standard business correspondence. • Professional oral and written communication skills • Efficient time management skills • Attention to detail with emphasis on accuracy and quality. • Exceptional customer service and communication skills • Effective interpersonal skills with ability to deal with all levels of personnel. • Ability to multitask and work in a fast-paced environment. • Exceptional organization skills and Ability to prioritize work. PREFERRED QUALIFICATIONS: • Private Security Industry/ Scheduling and Operations/HR Recruiting experience. • Office/Supervisory/Management/ Marketing experience SKILLS REQUIRED • Proficient computer skills including Microsoft Office • Effective oral and written communication skills • Active listening skills • Ability to assess and evaluate situations effectively. • Ability to identify critical issues quickly and accurately. • Attention to detail. BENEFITS OF LONG-TERM EMPLOYMENT, Promotional opportunities * Weekly Ontime Payment * Medical, Dental, and Vision * Paid Sick and Annual Vacation Leave * Enrollment in our company's 401 (k) * Paid Training/Uniforms * Work and Visit Oversea * Fixed Schedule CLOSING Adirondacks Protection Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to Race, Ethnicity, Age, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Genetic Information, Disability, Protected Veteran Status or Relationship/ Association with a Protected Veteran, or any other basis or characteristic protected by law. If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity, and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department to schedule an interview. For more information: https://adironprotectionllc.com/services

Dusty Strings Company seeks a skilled teammate to join our Office Team. For over 45 years, Dusty Strings has been designing and building harps and hammered dulcimers in Seattle. We have become highly respected in the world-wide music community for excellent craftspersonship, mesmerizing sound, and caring customer service. Benefits include vacation, sick leave, health & dental insurance, and a positive and collaborative work environment. Responsibilities include - Maintaining all regular accounting functions, including A/P, A/R, P/R, benefits administration, account reconciliations, filing city & state tax reports, managing deadlines and general reporting - Taking customer orders and providing customer service over the phone and by email - Other assorted tasks (as a small company, we all wear many hats!) Requirements - Organized and accurate with numbers - Proficiency with Microsoft Excel, LibreOffice Calc, Google Sheets, or equivalent - Familiarity with Quickbooks Desktop or other accounting software Helpful traits - Inquisitive problem solver - Excellent verbal and written communication skills - Strong initiative and self-management skills - Ability to provide helpful and courteous customer service to co-workers and customers - Knowledge of and interest for music and musical instruments My name is Ray Mooers and I’m the co-owner and founder of Dusty Strings Company, which started with a fascination for the hammered dulcimer in 1979. From our real grass-roots beginnings, we have had the opportunity to grow Dusty Strings into an internationally-respected brand of hammered dulcimers and harps, as well as a widely known and appreciated regional music store and music school in Fremont. The only way this could have happened is with the help of many dedicated individuals who have shared our vision of providing quality instruments and service that enhance the lives of our customers through music. These are the employees of Dusty Strings. With 45 years of high-quality musical instrument manufacturing and retailing right here in the heart of Seattle, we must be doing something right. Come join our team of artisans who take pride in accomplishing high-quality work every day! Apply here: https://dustystrings.bamboohr.com/careers/24?source=aWQ9MjQ%3D No phone calls and no in-person visits, please. Dusty Strings is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, caste, or any other status protected by law.

Summary: Seeking a detail-oriented and proactive Administrative Assistant. The ideal candidate will provide support with various administrative tasks, such as organizing cloud documents, Google Drive/ Microsoft 365 in addition to other tasks. This role requires strong organizational skills, and familiarity with cloud based software and applications. This is a role where the right candidate can grow and take on more responsibility including managing accounting/bookkeeping functions within a fast growing company. A perfect role for someone who is looking to get back into the workforce. Functions Organize company documents/ files in Microsoft 365/Google sheets Manage company social media Facebook/Instagram/Google Business Respond & direct company emails and customer inquires as needed. Other functions as necessary. Requirements: Bachelors/Associates Degree or equivalent is preferred but not required. Previous experience in an administrative role is preferred. Proficiency in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Strong organizational skills Excellent verbal and written etiquette. Must be fluent in English Bilingual in English and Spanish is a plus but not required. Benefits: Competitive Pay (30/hr) Remote Work Paid Time Off Meals/Grocery Stipend Flexible Hours

Hi, I have let my business office get disorganized, I need help getting that office back in good shape. I have been in business since 2010. * I have a relatively new computer running on windows 11 - Can you enhance its (my) productivity? * I have a lap top that needs to be upgraded and organized to match up with my desk top. Can you use that? * I have paper files that need to be organized. So If you are able with windows 11 that's a big plus. I can and will hire a cleaning person but are you willing to do some basic organizing/picking up to make things easy? I am entering the slow period of my business. So now until December is the time to get office things done. (October -- November) I am open to flexible hours. But now through November is the time for me to get organized and running smoothly. So I am looking for someone who can put in the hours to get things done asap. I am willing to pay $25 - $30 per hour. After this organizing period is over Maybe we can figure out a part time / remote arrangement. But for the next two months I am assuming I will need you onsite here at my home office. I have some references and expect the same from you. If you think you may be a fit, send me an email with a short description of your qualifications and your goals. Thanks Frank

Looking for someone who is well organized and detail oriented for an office position. Job duties include answering phone calls, scheduling, and well documenting interactions with customers. Will include creating estimates based on customers drawings and information.

The Drain Doctors is a small Snohomish based, family-owned business with over 20 years’ experience in plumbing and drainage repair, maintenance and service. We are growing quickly and adding team members who are looking for the opportunity to grow with us, guided by our Company Values: Transparency, Humility, Integrity, Collaboration and Growth Mindset. We are looking for a collaborative, proactive and creative person to join our team in a newly established Dispatch role - answering phones, entering customer information, and coordinating and scheduling technicians. The Dispatch center is the central communication link between customers, technicians, and management. The ideal candidate will have extremely strong organizational, multitasking, and customer service skills, proficiency in (or strong aptitude for learning) Service Titan dispatch software, and the ability to handle emergencies effectively to ensure efficient workflow and customer satisfaction. Job Duties: • Answering Phones & Scheduling Service: Receive and prioritize incoming customer service requests and efficiently schedule technicians to keep field personnel on the move and generate revenue. • Technician Coordination: Assign jobs to technicians based on their location, skill set, and current workload, ensuring optimal route and efficiency. Learn your technician’s likes and dislikes, closing ratios, licenses, communication skills and more to help them be successful. • Customer Communication: Respond to customer inquiries, schedule appointments, provide updates on technician arrival times, and manage customer complaints or concerns. • Record Keeping: Help set the field team up for success by taking detailed service call notes, accurately entering work orders, and maintaining customer database in Service Titan dispatching software. • Emergency Management: Handle urgent service calls, prioritize jobs effectively, and manage technicians during emergencies. • Liaison: Facilitate communication between customers, sales team (estimators), field technicians, and management to ensure seamless operations. • Reporting: Understand and help to generate daily and weekly reports for management on key performance indicators and job progress. Desired Skills & Qualifications: • Organizational Skills: Strong ability to multitask, handle multiple callers, organize and prioritize tasks, and manage a busy schedule efficiently. • Communication: Excellent verbal and written communication skills for interacting with customers and technicians. • Software Proficiency: Experience using dispatching and customer relationship management (CRM) software - Service Titan experience preferred. • Problem-Solving: Ability to calmly and effectively resolve issues, conflicts, and unexpected situations. • Customer Service: A commitment to providing exceptional customer service and building positive relationships. • Mechanical Aptitude: A foundational understanding of plumbing and drainage services and terminology will be beneficial for informing customers and understanding and guiding work performed by technicians, training is available. • High School Diploma or GED required. Job hours are 8am-5pm, Monday through Friday. Job duties will be performed at our new office location in the Clearview area of Snohomish. No remote. Compensation: Salary, DOE. $21+/hr. Health/Vision/Dental, Simple IRA, PTO, Sick Leave. Company Values: We are a Value-based organization. The Drain Doctors is committed to: Transparency, Humility, Integrity, Collaboration and Growth Mindset. HOW TO APPLY: Please reply to this post with letter of interest and resume. www.thedraindoctors.net