Executive Assistant

Operations & Office Manager Full-Time • Reports to CEO • Based in Lompoc, CA Starting Salary: $60,000/year (negotiable with more experience) + Quarterly Bonus + Benefits About Us: 805 Insulation & 805 Garage Doors are locally owned and rapidly growing contractors serving residential and commercial clients across Santa Barbara and San Luis Obispo counties. We’re dedicated to quality craftsmanship, outstanding service, and building a strong team environment where our employees thrive. We’re seeking a hands-on Operations & Office Manager to oversee office operations, manage staff, and ensure smooth coordination between the office and field teams. This role reports directly to the CEO and plays a key part in our continued growth. Key Responsibilities Oversee day-to-day office operations, including scheduling, paperwork flow, and vendor coordination. Supervise and support a staff of 8 employees, including 2 field leads who oversee installers. Partner with the CEO to drive process improvements, reporting, and company initiatives. Ensure accuracy and timeliness of administrative tasks such as job files, invoices, and payroll inputs. Assist with HR functions, including onboarding, compliance paperwork, and timesheet approval. Jump in on clerical tasks when needed to keep operations running smoothly. Act as the primary link between office and field, ensuring communication and efficiency. Qualifications 3+ years in office management, operations, or construction administration preferred. Proven leadership skills and ability to supervise a small team. Strong organizational skills and attention to detail. Tech-savvy: experience with QuickBooks, Knowify, or similar systems a plus. Able to multitask, prioritize, and adapt in a fast-paced environment. Compensation & Benefits Starting Base Salary: $60,000/year, with higher pay offered for candidates with strong experience. Quarterly Bonus: Based on company profit. Retirement: 401(k) with 6% company match after one year. Healthcare: Medical & dental insurance available after 3 months. Paid Time Off & Holidays. Growth potential as the company continues to expand. Why Join Us? This is more than an office job — it’s a leadership opportunity with two growing companies. At 805 Insulation and 805 Garage Doors, you’ll work directly with the CEO, influence company operations, and be rewarded for your contributions through competitive pay, benefits, and profit-based bonuses. How to Apply: Submit your resume and a brief cover letter telling us why you’d be a great fit.

DOF Subsea is a leading provider of subsea services in all the major oil and gas production regions around the world. With world class ROVs (Remote Operated Vehicles), Survey systems, and a fleet of offshore construction vessels, the group combines expertise and technology to deliver integrated subsea solutions to the offshore oil and gas industry. We currently have an immediate job opportunity for a HSEQ Coordinator. This position will have responsibilities for supporting the administration of various HSEQ-related activities conducted within a specific geographic region in which DOF Subsea operates. This position will support the HSEQ Manager in the administration of DOF's Business Management System and ensuring company and sub-contractor compliance with all respective regulatory guidelines, laws and applicable practices. Key Tasks: Carry out HSEQ audits and inspections in accordance with approved schedules and plans of Department, Region and Sub Contractors Assist and advise to ensure compliance with all relevant Health, Safety and Environmental legislation Responsible for monitoring HSEQ training in consultation with HR and Department Managers Assist in completion of client questionnaires as part of the tender process Support supplier / 3rd party contractor qualification process Monitor all corrective action plans and ensure closure Prepare measurement and analysis reports of key performance indicators in support of Management Review Support development of project HSEQ deliverables (HSE Plan, Quality Plan, Risk Register, Bridging Document and Emergency Response) Maintain associated Risk and Environmental registers to support effective control and management of HSE within the Business Unit Perform QC of reports and procedures prior to external submittal or inclusion onto the Business Management System Assist in the continual improvement of an effective Business Management System complying with ISO 9001:2015, ISO 14001:2004 and ISO 45001:2018. Requirements Work Experience: Working knowledge or awareness of the ISO 9001:2015, ISO 14001:2015 and ISO 45001:2018 quality management systems and respective requirements. Demonstrated personal commitment to Quality, Health, Safety and the Environment. Where appropriate, supported Client Company's, Quality, Health, Safety & Environment Policy and Safety Management Systems. Qualification: Bachelor’s Degree or equivalent experience 2 years of HSEQ experience, preferably in the oilfield service industry Ability to travel frequently Requires experience and training conducting inspections/audits of HSEQ policies and programs for regulatory compliance (ISO 9001:2015 Lead Auditor) Skills (social/technical) and equipment Proven project management experience in project execution processes and principles Strong communication skills Excellent computer skills within Microsoft Office Packages English fluently Responsible and proactive Team player Work Environment and Physical Demands The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works in the office environment approximately 90% of the time using standard office equipment Spends time in offshore environment and offsite contractor locations 10% of the time which can involve moderate exposure to noise levels and machinery Travel 10% with majority being 1 day or less. Benefits DOF Subsea is an equal opportunity employer dedicated to promoting a diverse workforce and an inclusive respectful workplace. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status. Successful candidates will be required to undergo pre-employment drug and alcohol screening and background screening as a part of the recruitment process. We encourage applications from all qualified individuals. We thank all applicants for their interest but only those selected for an interview will be contacted.

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a smooth patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. Responsibilities: Greet and check in patients, ensuring accurate and complete patient information. Collect copays and patient balances as needed. Manage appointment scheduling. Answer phone calls and respond to patient inquiries or direct them to the appropriate department or healthcare professional. Collect and update patient information. Assist with administrative tasks such data entry and maintaining patient records. Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance STD/LTD Hospitalization insurance Accident insurance Life insurance 401k with employer match Employee assistance program  Employee discounts Employee referral program Paid time off (PTO)

Job Title: Senior Events Coordinator Department: Events Reports to: VP, Business Operations Direct Reports: Events Coordinator Location: 1000 E. 60th Street, Los Angeles, CA 90001 Job Type: FULL-TIME Pay Range: $65,000-$85,000 PER YEAR JOB SUMMARY The Sr. Events Coordinator is responsible for coordinating and overseeing events at The Beehive Campus in South Los Angeles, ensuring that all client-hosted events are executed according to contract terms, meet legal requirements, and are in compliance with health, safety and security standards. This includes making sure that the facility is operating as it should pre/during/post events. ABOUT THE COMPANY SoLa Impact is an award-winning real estate private equity firm with a double bottom line strategy focused on preserving, rehabbing, and creating high quality... high-quality affordable housing in low-income, Black and brown communities. Only five years after starting its first ground-up project, SoLa Impact was recognized as the 16th largest developer in the nation, and the largest developer based in California by the National Multifamily Housing Council.  SoLa currently owns and manages over $1.2 billion of multifamily assets, almost all of which are in low-income, Black and brown communities. SoLa is currently leveraging private capital to develop 3,000+ affordable and workforce housing units in California. We are looking to not only help alleviate but to obliterate the obstacle of housing costs in our most marginalized communities. Having successfully raised and fully deployed its fourth fund ($300 million of equity), SoLa Impact expects to raise over $1.5B through a series of funds over the next 3-5 years from a combination of institutional investors, family offices, and high-net-worth investors. SoLa Impact’s work and strategy have also been the subject of business school case studies at both USC’s Marshall School and Columbia Business School’s Masters of Real Estate program. Responsibilities Working alongside The Beehive’s Events Team members while handling day-to-day coordination and administration of events and programs, including supervision of space layouts, order placements, vendor monitoring, capacity tracking, and issue resolution Developing a complete understanding of client requirements for every event Booking and overseeing contracts for catering services, décor and other ancillary services as required/contracted; scheduling service providers needed to support the event (i.e., Security, Cleaning, Vendors, Religious Officiant, DJs, etc.) Ensuring ongoing communications with the client pre/during/post event to keep them updated on any changes Serving as the main point of contact for any issues that arise pre/during/post event; dealing with emergencies as they arise Ability to adjust event accordingly based on client concerns/feedback, while keeping to scope of contract Ensuring that event space is client-ready prior to event, and that The Beehive campus is returned to daily operational standards (‘work-ready”) after each event Partnering with the designated Facilities staff to ensure campus readiness pre/post event and ensure regulatory and compliance standards for Events are adhered to Ensuring timely attendance prior to event start; ensuring facilities/rented space is open on time and accessible to clients; conducting post-event walk-throughs and ensuring any necessary remediation is addressed in a timely manner Networking and creating future sales opportunities at the event Ability to coordinate multiple events occurring simultaneously at The Beehive Always keeping budgets and timelines under control Advising SoLa Impact on measures to improve the efficiency and cost-effectiveness of events held at various spaces within the campus Forecasting the facility’s upcoming needs and requirements for events Drafting pre-events briefs based on client specifications; writing post- events briefs with learnings/best practices that can be applied to future events Creating reliable reports on events statistics, client types, key issues, risks, etc. Ability to complete other tasks and projects as assigned and on schedule Requirements 3-5 years’ experience in event planning or coordination for a commercial venue Degree in Event Planning, Event Management, Hospitality Management or related field strongly preferred Proven experience managing others (direct and/or matrixed team members) Proven track record of having coordinated creative, successful small, mid, and large events Excellent project management skills Excellent time management and organizational skills; meticulous attention to detail Strong written and verbal communication skills coupled with the ability to multi-task in a fast paced demanding environment Excellent interpersonal and relationship building skills; desire to provide best in class service at all times; Ability to remain calm under pressure and maintain a customer-service mindset Proficient with Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace; experience with MS Access preferred Benefits SoLa Impact offers a comprehensive benefits package that includes paid vacation, medical, dental, vision, and life insurance, as well as pet insurance, sick leave, 10 paid holidays, and bereavement days. This package is designed to provide employees with a range of important benefits that help to support their physical and emotional well-being, while also providing financial protection and peace of mind. At SoLa Impact, we believe work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the bureaucracy of a large corporate environment. We foster a family-friendly and supportive workplace, collaborative and employee-focused with an emphasis on quality, integrity, trust, and accountability. We are looking to bring someone on board as soon as possible. We provide a rewarding and challenging environment. We expect a lot, but give a lot in return. Strongly prefer candidates local to Los Angeles as no relocation assistance will be provided. All qualified candidates will be contacted directly. SoLa Impact is an Equal Opportunity Employer. SoLa does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. Disclaimer: SoLa Impact conducts thorough background checks, including education and employment verification, following an offer letter extension. We are committed to upholding the highest standards of integrity throughout our hiring process. Candidates are advised to ensure all information provided in their resume and application is true and accurate. Any discrepancies may affect your eligibility for employment and may result in an offer letter rescindment.

Role Summary Responsibilities: You will be responsible for the smooth running of our Boston office, with a focus on creating a friendly and productive working environment. You will also support several members of our management team with a variety of tasks to ease the administrative burden they face, ensuring they can excel in their key area of expertise Salary: $50,000 per annum (please note that we have established salary bands that ensure a fair and consistent approach for all applicants, eliminating the need for individual negotiation) Benefits: Discretionary profit share bonuses paid twice per year, hybrid and flexible working options, generous vacation allowance, private medical and dental insurance, 401K plan with up to a 5% employer contribution, life insurance, full funding and study leave for external training and more Role Type: Full-time, permanent Start Date: This role will ideally commence in October 2025. However, we have start dates available every month and you will be asked to state your availability on your application form Application Deadlines:Whilst there are no set application deadlines, we strongly recommend applying as early as possible. This role will close when a suitable candidate is found Location: This role is available in our Boston office About the Role Are you someone who thrives in a fast-paced, ever-changing environment? Do you enjoy variety in your work and the chance to tackle new challenges every day? Are you a highly organized individual who enjoys improving the working lives of others? If so, our new Administrative Assistant role is perfect for you. We are seeking a proactive and enthusiastic individual who will work closely with the Facilities team to assist with the day-to-day running of the Boston office and uphold our exceptional standards of customer service. Your key responsibilities will include: Greeting visitors to the office with friendliness and professionalism Ensuring that we maintain a safe, tidy and professional environment, especially in the shared kitchen Building relationships with service providers and suppliers Liaising with the building's management and security teams as necessary Purchasing general supplies, such as kitchen consumables and stationery Conducting basic health and safety checks, for which training will be provided Providing ad-hoc calendar support for senior colleagues, ensuring their schedules are organized and up to date Scheduling and organizing meetings, including logistical arrangements, agenda preparation, and minute-taking Making purchases and processing expenses, ensuring timely and accurate financial administration Supporting with the planning and organization of both internal and external events by researching venues, selecting catering options, and managing travel arrangements Providing ad-hoc support across the Operations and Scientific teams, assisting with various administrative tasks and company projects as needed Hybrid Working Policy: We believe that having face-to-face time in the office holds many benefits and is central to ensuring that the community we have created, where people have a workplace they belong to and feel part of, is never lost. At the same time, we recognize that homeworking can improve work life balance, reduce commuting times and costs, and provide the opportunity to juggle personal commitments. Therefore, we offer flexible working arrangements that allow our colleagues to work from home for up to half of the time, measured across a 2-week rolling period. Please note that as part of our wider flexible working policy, employees may work outside of Massachusetts for up to 4 weeks annually. Career Profile We offer many opportunities for personal and professional development at Costello Medical. Please click below to read first-hand accounts from our colleagues about their time with the company: https://www.costellomedical.com/careers/working-at-costello-medical/ About Costello Medical Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access, and health economic and outcomes research. We work with a wide range of clients, including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies, and charitable organisations. We have been listed in the Top 100 Best Companies to Work For list since 2017 and were proud to receive B Corporation accreditation in 2022. Learn more about us, our work, and our mission on our website: https://www.costellomedical.com/ Requirements About You We are looking for someone who will be enthusiastic, motivated, and will enjoy working in a fast-paced environment. You will also thrive on making a positive difference to the working lives of those you support, proactively reducing their administrative burden. Essential requirements for the role are: Exceptional organisational skills Strong written and verbal communication skills, ensuring clear and efficient interaction with your manager and those you support to meet objectives The ability to work independently with confidence and autonomy A passion for delivering outstanding customer service, both internally and externally The ability to manage and prioritize your workload effectively, adapting to changing deadlines A good understanding of Microsoft Office programs, including Word, Excel, and PowerPoint. Familiarity with Outlook is advantageous but not essential, as full training would be provided A high level of proactivity to shape this role and add the most value to those you support Demonstrating a positive, “can do” attitude with the creativity needed to continually improve processes The ability to conduct yourself in a friendly and professional manner at all times While some prior experience in a related role is desirable, we also welcome applications from those looking to begin their career in an administrative position within a successful and thriving company. Benefits What We Offer Alongside our award-winning company culture, where every team member is celebrated, respected, and has their voice heard, we are proud to offer a comprehensive benefits package that includes: A starting salary of $50,000 per annum, as well as a discretionary profit share bonus paid twice per year. Please note that we have established salary bands that ensure a fair and consistent approach for all applicants, eliminating the need for individual negotiation 23 days’ vacation leave increasing by 1 day each year to a maximum of 27 days. 6 public holidays plus 1 floating vacation day to use on a holiday of your choosing Flexible, reasonable working hours and the chance to work from home for up to half of your working time Private medical insurance with a company contribution, as well as dental and vision cover and life insurance Retirement savings via a 401k plan with up to a 5% employer match Paid funding for external education and study leave Paid and unpaid sabbaticals based on length of service Please click here to learn about our reward package and the other benefits of working for Costello Medical: https://www.costellomedical.com/careers/benefits-package-in-the-us/ The Recruitment Process You are required to submit your resume and a cover letter via our online application form. In your cover letter, you must explain why you think you would be suited to the role and why you would like to join Costello Medical, with examples to support both. Then, our recruitment process includes an interview with senior members of our Operations team. You will be asked to complete an assessment after the interview has concluded. Our standard recruitment process lasts around 2 to 3 weeks, however this can be adapted if necessary. As an equal opportunity employer, we are committed to fostering a diverse and inclusive workforce and, throughout the recruitment process, there are a number of reasonable adjustments we can provide: https://www.costellomedical.com/reasonable-adjustments/ Please note that, whilst we embrace AI to innovate and improve processes, your role may involve working with confidential data that cannot be uploaded to AI. Therefore, it is important for us to assess your own skills and abilities, so we recommend that you do not rely solely on this technology to generate any application materials. Visa Sponsorship We welcome applications from international candidates, but we are unfortunately unable to provide visa sponsorship for working visas. Therefore, you must have the right to work in the US independently from the company. However, we are able to consider those on a temporary visa, such as an OPT visa.

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. Compensation: $17–$21 per hour, based on experience and qualifications Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Sick time earned based on New York State Paid Safe and Sick Law.