Administrative Group Assistant (Boston Remote) (Brookline)

Our client, a leading technology company, is seeking an experienced Senior Administrative Assistant to provide high-level support to senior executives. This hybrid role, located in Boston, runs from October 2025 through June 2026, with the possibility of permanent conversion after coverage ends. Hours are 8:30 AM to 5:00 PM, Monday through Friday, and pay is $30-32 per hour. Qualified and interested candidates are encouraged to apply today for immediate consideration. Key Responsibilities Provide executive-level administrative support, including complex calendar management and meeting coordination. Prepare, submit, and reconcile expense reports in compliance with company policies. Coordinate domestic and occasional international travel arrangements, including detailed itineraries. Act as a professional liaison for executives, staff, and external stakeholders. Prepare presentations, reports, and supporting materials for leadership. Anticipate executive needs, resolve scheduling conflicts, and ensure seamless daily operations. Partner with the current assistant during the training and transition period for smooth coverage. Qualifications Proven experience supporting senior executives in a corporate environment. Strong skills in calendar and inbox management, travel coordination, and expense reporting. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). Highly organized, detail-oriented, and able to prioritize effectively in a fast-paced setting. Excellent communication skills and ability to interact with senior leaders and stakeholders. Demonstrated discretion, professionalism, and confidentiality. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Administrative Assistant HIROTEC Manufacturing America, located in Fayetteville, Tennessee, is part of the HIROTEC Group, headquartered in Hiroshima, Japan. HIROTEC Group delivers body-in-white closures, exhaust systems, flexible closure tooling and stamping dies to automotive customers around the world. With a US headquarters in Auburn Hills, MI, HIROTEC Group operates 32 facilities in eight countries. We are currently seeking a dynamic Administrative Assistant to become a part of the HIROTEC team. The ideal candidate will be responsible for administrative duties by proactively managing the Executive Directors outlook calendars, appointments, calls, and meetings while establishing priorities. Composes correspondence on both routine and complex matters and summarizes content of incoming material and data. Strong Manufacturing knowledge. Collecting and analyzing information and preparing presentations. Coordination of domestic/international travel arrangements for various team members. Maintaining inventory and office supplies including office equipment. Other duties and projects may be assigned to ensure operational objectives are accomplished. Providing general administrative support (i.e. answer phone calls, organization and distribution of correspondence, coordination of meetings). Candidate should possess advanced use of MS Office suite, strong interpersonal skills, high attention to detail, and ability to maintain confidentiality. Excellent organization and time management skills; ability to manage multiple tasks and effectively meet deadlines in a fast-paced environment. Exceptional written and oral communication skills. If you are hardworking, dependable and enjoy a group environment, come join the HIROTEC MANUFACTURING AMERICA team. An excellent work environment and benefits await you!

Job Summary Southwest Linen is seeking a team member to provide administrative and clerical support to the engineering team. Responsibilities include managing schedules, preparing reports, coordinating meetings, handling documentation, and assisting with project tracking to ensure smooth operations. Daily Tasks: Pick up parts for the department Call to request quotes from vendors Place orders & follow up calls for ETA Coordinate vendor meeting / Plant visits Log and update Chief Engineer's To-Do list Work Orders 5's Shop organization Parts tagging program Take inventory of spare parts Log PH readings for Chief Engineer to review and create reports (update system) Gas and water reading reports Document coaching moments with the Chief Engineer Update Job description for Utility employees Update the Service department on Fleet issues Update Slack Requirements: Valid Nevada Driver's License Great driving record Attention to details Ability to manage multiple priorities effectively Computer skills - Microsoft 365 Strong organizational skills Essential skills include typing, data entry, and time management, with on-the-job training common for specific tasks and software Bilingual is a plus (English / Spanish) Schedule: Monday - Friday 7:00 am - 3:30 pm ** We invite you to visit our office and apply in person! Our doors are open from 7:30am - 3pm. We'd be glad to assist you with your application** Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Dental insurance

Procon is a top-ranked construction management and technology consulting firm with 25 years of experience delivering high‑impact projects across the U.S. and worldwide. An ENR Top 100 CM/PM firm for five consecutive years, we specialize in program management, project controls, commissioning, and virtual intelligence—and offer an excellent platform to grow your career while shaping the future of the built environment. Procon now seeks a Construction Admin for a long term opportunity in Brownsville, TX. The Ideal candidate will support the staff in the management of the construction project This role requires various skills and experience as listed below. Requirements Qualifications and Skills: Experience in administrative support for the construction of medical centers (hospitals, etc.) required. Experience working with Veterans Affairs (the VA) preferred. Bachelor’s degree from an accredited institution of higher learning and/or evidence of work experience or knowledge to compensate for absence of higher education. A minimum of three (3) years of construction work experience may be substituted and will be reviewed for accountability. Working knowledge of construction practices and the ability to call upon this knowledge to assist in implementing the various plans set forth on the project. This includes Quality Assurance; Safety, Time, Cost, Change, and Information Management. Familiarity with the site operations of a General and Sub-contractor and the process of managing a building construction operation. Communication, Language, and Software Skills, with the ability to utilize a variety of software programs to monitor, update, and produce work products. Responsibilities and Duties: Monitor the construction for Quality Assurance and prepare, analyze, and identify incongruities and deficiencies in the contractors work in relationship with the construction documents. Understand the baseline schedule and assist in determining the value of the acceptable work in place. Provide professional and technical consultative assistance related to operations, renovation, and new construction programs supporting EHRM. Receiving, reviewing, organizing, transmitting, filing, or arranging delivery of a variety of records, correspondence, technical documentation, samples, packages, etc. to ensure timely action by construction managers, contractors, or other key project stakeholders to facilitate or support construction management operations. Establishing and maintaining control logs, preparing data in prescribed format and preparing necessary forms and working files essential to operations. Tracking construction modifications, contractor requests for clarification, and material submittals for the office’s assigned projects. Tracking purchases and shipping receipts and preparing necessary web-based purchase tracking reports for submission. Arranging meetings or conferences to include locations, schedule, agenda, reservations, and attendance lists. Download, rename, and copy of project submittals and requests for information (RFI) from Resident Management System (RMS) to VA and Activation servers. Maintain spreadsheets and other tracking tools for Ball in Court tracking of tasks between CFM, VAMC, USACE and others. Benefits Salary commensurate with experience. Interested and qualified candidates please submit a cover letter and a resume. Procon offers competitive salaries and a comprehensive benefits package, including full medical/dental insurance and 401(K) plan. Procon is an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor

Job Opportunity: VIP Hosting and Las Vegas based Entertainment Company Part-Time Office Admin Assistants (2 positions)
Location: Las Vegas, NV
Pay: $16/$17.50/hour (Weekly Pay) * * Entry-level positions may start slightly lower, with more experienced assistants earning higher wages, depending on location and company size.
Schedule: 2-3 days per week We are seeking two motivated part-time office admin assistants to join our reputable Las Vegas company. This is an excellent opportunity for college students or individuals looking to gain experience in the entertainment industry and VIP services in Las Vegas. Responsibilities: * General administrative duties such as data entry, phone handling, scheduling, and office organization. * Assisting with daily operations and special projects. BASIK Skills Required: * Strong communication skills (written and verbal). * Organizational abilities and attention to detail. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * * Social Media awareness * Time management and scheduling experience. * Data entry accuracy. * Ability to multitask and prioritize effectively. * * Onsite events and engage with guests and potential clients * * Excellent interpersonal Skills * * Passionate about LIFE! Ideal Candidates: * * College students or recent graduates. * * Fresh sharp minds * Interested in gaining VIP and entertainment industry experience. * Those with connections to or an interest in British culture or guests, as we work with many British clients year-round. * Strong organizational and communication skills. * * Car and drivers License to get to 2Vegas HQ * * Back ground check * * MUST BE Legal to live and work in the USA Please SEND Full Resume and Headshot and explain why you will be a great fit for 2Vegas.com

CHANGE DEPARTMENT TO USE Do you have excellent collections & customer service skills? Are you detailed oriented with strong follow through? Do you enjoy working in a collaborative work environment? If yes, consider City Wide! City Wide Facility Solutions - Central Pennsylvaniais seeking a Collections Specialist to join our team! We are seeking a detail-oriented and customer-focused Collections Specialist to join our team. This role is responsible for managing accounts receivable, ensuring timely payment of outstanding balances, and delivering a positive customer experience throughout the collections process. The ideal candidate combines persistence with professionalism and excels at follow-up to resolve issues quickly and accurately. Why City Wide? City Wide Facility Solutions is a leader in the building maintenance industry, with over 100 locations that serve communities across the U.S. and Canada. Our company mission is to create a ripple effect...by positively impacting the community of people we serve. Our vision is the be the first choice for our clients, contractors and employees . Our values of community, accountability and professionalism are how we model success. At City Wide, you will find a high-energy work environment that rewards performance within a collaborative, inclusive and fun environment. Are you ready to join? Requirements Key Responsibilities Proactively contact clients via phone, email, and written communication to resolve past-due accounts and secure payment. Maintain consistent and professional follow-up with customers to ensure timely resolution of outstanding balances. Provide excellent customer service while discussing payment options, negotiating arrangements, and addressing account inquiries. Document account activity, communications, and payment commitments accurately in company systems. Partner with accounting, sales, and customer service teams to resolve disputes or billing discrepancies. Monitor aging reports and escalate high-risk accounts as needed. Adhere to company policies, compliance requirements, and applicable regulations What is required... 2+ years of collections, accounts receivable, or customer service experience preferred. Strong communication, negotiation, and active listening skills. Demonstrated ability to follow up consistently and manage multiple accounts simultaneously. Customer-first mindset with the ability to maintain professionalism in difficult conversations. Proficiency in Microsoft Office Suite and familiarity with accounting or CRM software. High attention to detail, organization, and problem-solving ability. Benefits City Wide Facility Solutions offers competitive compensation and benefits, commensurate with experience. More on City Wide... City Wide Facility Solutions is a fast-growing company with over 100 franchise locations across the United States and Canada. Founded in 1961, City Wide Facility Solutions is the largest management company in the building maintenance industry. We have over 60 years in the business and continue to experience high growth and profitability across our franchise businesses. Our culture supports the company’s Mission to create a Ripple Effect by positively impacting the people and communities they serve. Read more about City Wide at www.gocitywide.com City Wide is an Equal Opportunity Employer.