Administrative Assistant - Office Assistant (Brooklyn)

Our fun and friendly family practice need a full-time Office Manager. We are seeking an outgoing person to join our patient-oriented team in our state of the art private dental practice. Individual must have excellent phone and people skills, be able to multi-task, and have at least 2 years of dental experience. Benefits vacation, paid holidays and flexible hours to work remote. We are open Monday-Friday. Responsibilities include but are not limited to: - Scheduling patients and answering phones - Checking email periodically - Confirming patient appointments via text or phone when needed - Greeting patients - Verifying insurance plans - calculating and collecting estimated co-pays - Treatment planning and presenting financial plans to patients - General front office duties - Assisting Business Manager with: Posting Payments, Submitting electronic claims daily, End of day/monthly reports - Maintain front office cleanliness

Job responsibilities: Office: Organizing, maintaining files, records. -Communication: Answering phone calls, responding to emails, and handling correspondence -Scheduling:Managing calendars, scheduling appointments, and coordinating meetings. -Data Entry:Inputting and managing data in databases or spreadsheets. -Document Preparation:Creating reports and other documents. -Support-General office support including driving to properties for pictures when needed. Skills Required: -Organizational skills:Ability to manage multiple tasks and prioritize effectively. Must have reliable transportation. Bilingual a plus *English & Spanish

We are a local fire and security alarm company based in Glenview looking for a part-time office assistant to support daily operations. This role is ideal for someone organized, friendly on the phone, and looking for steady part-time work. What you’ll do: • Answer phones and take messages professionally • Collect and process customer payments • Schedule service calls, inspections, and installations • Provide general office support (filing, scanning, organizing) What we’ll train you on (future growth): • Customer follow-ups for annual inspections • Insurance renewals and vendor coordination • Permits and other administrative tasks What we’re looking for: • Good phone presence and communication skills • Basic computer knowledge (email, scheduling software, etc.) • Reliable, organized, and detail-oriented • Prior office experience is helpful but not required – we’ll train the right person Hours & Pay: • Part-time, weekdays (about 15–20 hrs/week to start) • Flexible schedule within business hours • Pay range: $18 – $22 per hour, depending on experience Location: Glenview, IL (office-based role) If you’re interested, please reply with your resume and a short note about why this role is a good fit for you.

We are seeking a detail-oriented Planner / Compliance Clerk to join our team at Chicago O’Hare. In this role, you will be responsible for coordinating and planning the work of lavatory and potable water aircraft service drivers, ensuring smooth daily operations. Occasionally, you may be required to work outside on the tarmac to cover for an absent team member. Previous airport operations experience or dispatcher experience required Key Responsibilities: Plan and coordinate daily work for lavatory and potable water service drivers Manage multiple tasks simultaneously while communicating effectively via phone and computer Maintain records and reports using MS Office, with an emphasis on advanced Excel skills Schedule Options: 2nd Shift: Wednesday & Thursday off Friday–Tuesday: 1:15 PM – 9:45 PM OR Split Shift: Sunday–Tuesday: 4:45 AM – 1:15 PM Wednesday & Thursday: 1:15 PM – 9:45 PM Friday & Saturday off Compensation & Benefits: Starting pay: $21.30/hour + benefits Health, Dental, and Vision insurance Paid time off Qualifications: Strong multitasking and organizational skills Proficiency with phone, computer, and MS Office, especially Excel Ability to occasionally work outdoors on the tarmac Previous airport operations experience a plus

Compensation: $65,000 – $85,000 DOE | Full-time | Remote-Friendly (U.S.) Boutique California family law firm seeks a skilled Executive Legal Assistant/Legal Secretary/Paralegal to support a Certified Family Law Specialist in complex divorce, custody, and property matters. 🔹 Responsibilities Provide high-level executive support (calendar, priorities, client communication). Draft, edit, and proof legal documents, pleadings, and correspondence. Manage case files, deadlines, and discovery with precision. Streamline operations using Google Workspace, Slack, DocuSign, Zoom, Clio. 🔹 Qualifications Executive Assistant / C-suite support experience required. Strong writing, organization, and discretion skills. Paralegal or family law experience preferred. Tech-savvy, proactive, and adaptable. 🔹 Why Join Us Exposure to high-level family law litigation + legal innovation projects. Remote flexibility + potential to grow into Chief of Staff / Ops leadership role. 📩 Apply Now: Send your resume + short cover letter describing your executive assistant/legal secretary experience, legal/paralegal background, and how you’ve used tech to make your executive’s life easier

We are a property management company with holdings all over the United States. Almost everything is managed from the Chicago office. This position is an in-person office job with no travel anticipated. We are looking for someone who deals with phone work, details and follow-up exceptionally. Reliable organizational skills are essential. Use of Microsoft Office--particularly Word and Excel--is also vital. Making and updating detailed notes on an ongoing basis is also required. Legible handwriting is a must. You will be working in an office with three other full-time people, and a fourth who will be there part time. That means everyone shares tasks such as phone answering, messaging and filing. You will also be working with tenants--as well as contractors--some of whom you will be locating--both in the Chicago area and around the country. You will talk with some of these people almost daily. This is a permanent, full-time position located in the John Hancock Center. Normal work hours are Monday-Friday 9 am-5 pm. We would consider part-time with a minimum of 30 hours weekly. This is an essential position. You will report to the company president through the office manager, and you will deal with both multiple times each day. This is not an entry-level office job. Viable candidates must have years, rather than months, in prior office positions. We are not interested in "job hoppers." If you think this might be an opportunity for you, please submit a resume with clear phone number and e-mail address. Selected candidates will be contacted for initial phone interviews.