NOW HIRING!!! IMMEDIATE NEEDS!!! (WIP Admin)

Asset Management Firm located in Downtown, Manhattan is seeking to hire a Temporary Executive Assistant/Office Coordinator to support the Managing Partner and team members 10/10 - 10/24. This position will start ASAP and require 5 days in office. Hours are generally 8:00am-6:00pm with availability for OT as needed. Responsibilities: Schedule meetings and maintain calendars. Anticipate scheduling conflicts and prioritize meetings. Prepare and reconcile expense reports. Assist with recruitment coordination and resume organization Coordinate all aspects of travel arrangements for both domestic and international business travel including but not limited to booking flights, hotel and local transportation and arranging passport/visa requirements if necessary Manage travel profiles with all personal travel information and preferences. Correspond independently and professionally with team members and clients. Handle sensitive/confidential information requiring a high level of discretion. Develop effective relationships with other team members, including clients and their support staff. Greet visitors and guests. Order, set-up and clean-up weekly in office lunches Order supplies and groceries. Keep kitchen and supply areas tidy and stocked Support various in office and out of office events Work with building security for guests and employee access Qualifications: Bachelor's degree required 3+ years of related experience required in working in an administrative role within professional services Advanced Proficiency in Microsoft Outlook Ability to communicate effectively and professionally. Demonstrate ability and temperament to work with sensitive information. Excellent communicator - able to interact with people of all levels in a confident, professional manner. Has a strong business sense and can decipher priorities and make sound judgment calls when needed. Compensation: Up to $50/hr Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We’re looking for a sharp, reliable Executive Assistant / Operations Coordinator to help with the national launch of our education and media brand that teaches plumbing company owners how to scale their businesses. You’ll play a key role in supporting our operations — everything from CRM setup and customer support to research, content publishing, and more. Responsibilities: - Help configure and manage our Zoho CRM and related systems - Provide customer support and handle inbound inquiries - Research state licensing databases to identify newly licensed plumbing companies - Assist with YouTube uploads, channel organization, and metadata - Help execute marketing campaigns and maintain accurate tracking data - Support daily operations for both our local plumbing company and our content creator/influencer brand Requirements: Strong organizational and communication skills Tech-savvy — comfortable learning new platforms (CRM, YouTube, OptimizePress, etc.) Excellent written English and attention to detail Self-starter who can follow direction but also think independently Familiarity with the plumbing or home-services industry a plus (not required) Why Join Us: - Be part of a fast-growing brand blending trades, media, and education - Work directly with the founder - Opportunity for advancement and long-term growth as the company expands - 95% of the work is remote To Apply: Call Brent at (727) 205-4390 for an immediate phone interview.

We are a family owned and operated subcontracting business located in Tampa FL who specializes in bleachers and FDOT Handrail. We are currently looking for an administration assistant to work in our office Monday through Friday from 7:30am - 3:30pm with no weekends. You will mainly be responsible for locating projects on different websites, getting quotes from our project manager, composing proposals to send out to General Contractors, following up on proposals. You will also be responsible for answering the phones, filing and maintaining an accurate production logs, sending out requested marketing material, booking hotel stays for our crews as well as any other office related tasks that may be asked by your superiors. Extensive communication and follow-up is a MUST in this position. A friendly/professional demeanor is needed as you may be the first person someone speaks to when contacting the company via phone. Bilingual is a plus, please note on resume. Requirements: You must be able to work Monday - Friday from 8am - 4:30pm every day. You must have a friendly and professional demeanor. You must be exceptional in Microsoft Word & Excel and also Outlook. You must have strong communication skills and not afraid be to follow up with clients and ask for projects. You must be highly organized and able to accurately file and track past accounts. Being detail oriented is important in this position. You must have your own, reliable transportation. Please send your resume or email to the corresponding email if interested in the position or feel free to fill out an online application at SESeating.com and we will contact you for an interview. Thank you.

Our client, a global alternative investment firm, is seeking an Executive Assistant to support their team. They're looking for an individual with the ability to remain collected and prioritize in a fast-paced office environment, with strong communication and organization skills. The hours are 8/8:30am-5:30/6pm with flexibility as needed. This role is onsite five days per week in Manhattan. Responsibilities: * Provide high-level administrative support across departments, adapting to various executives' needs and working styles * Manage complex calendars, schedule meetings, and coordinate travel logistics and itineraries * Prepare and process expenses, invoices, and reports accurately and efficiently * Serve as the first point of contact for visitors and ensure a polished, professional experience * Handle incoming communications and requests with discretion and sound judgment * Offer coverage and support to different teams as needed to ensure seamless operations Job Requirements: * Bachelor's degree highly preferred * 4+ years of Executive Assistant experience supporting senior-level executives * Proven ability to thrive in a fast-paced, dynamic environment * Excellent communication, organizational, and interpersonal skills * Professional presence, discretion, and the ability to manage confidential information * Flexible and adaptable; able to seamlessly integrate into different teams and manage shifting priorities Compensation/Benefits: * Up to $130K base + paid overtime + bonus * 401(k) with match * Comprehensive medical, dental, and vision coverage * Generous PTO package * Onsite wellness and lifestyle perks including a full medical suite, gym access, and healthy snacks and beverages Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Joe's Auto Sales, is in need of an office rep. Someone who is a self starter, proactive, and dependable. The company is willing to train, however having some basic knowledge of office work/ computers would be great! Joe's Auto Sales offers in-house financing, therefore the position requires the individual to multitask, brainstorm, and work as a team player. Below there is a list of daily tasks, (not limited to) Inbound/Outbound calls Posting payments/Managing past due/current accounts Approving customers for financing/collecting on past due payments Filing documents/scanning/imputing Impounds/insurance claims Sales The position requires the individual to be effective and efficient if that's you please feel free to reach out by email/resume, calling the store, or coming in. Bilingual a plus (not needed to apply) Need position filled as soon as possible Joe's Auto Sales looks forward to meeting our newest team member!

Administrative Assistant / Scheduler We are currently seeking an Administrative Assistant to join our Team! The main job responsibility of the Administrative Assistant is to assist the team with the daily operation of the company. You are expected to work in a fast paced environment doing multiple tasks. Qualifications: 1-2 years of related work experience Excellent communication skills preferably English and Tagalog Working knowledge of Microsoft Office Must have excellent interpersonal and customer service skills Good organization and time management skills Ability to maintain files with strict confidentiality Nexgen Home and Senior Care is a home-care staffing agency servicing the Bay Area. We specialize in placing professional Certified Nursing Assistants and Home Care Aides. Based in Santa Clara, California, we serve the needs of skilled nursing facilities and families throughout the Bay Area. To apply, please reply to this posting with your resume.