Document Scanner (Austin, TX)

Busy Office has an immediate opening for an office assistant. Duties will include but are not limited to Filing Paperwork, Answering Phone Lines, Some Typing, Making Copies, and Assisting Other Office Staff as needed. Please send resumes to angel@buddygrays.com and copy karen@buddygrays.com as well. You may also stop by the office to fill out an application, M-F anytime between 8am and 4pm CST, with your resume. Our office is located at 6325 Old Montgomery Highway, Tuscaloosa, AL 35405.

We are looking for a reliable and detail-oriented Administrative Assistant to handle a variety of office and HR-related tasks. This role will be key in helping maintain smooth daily operations, supporting administrative processes, and assisting with some HR functions. The successful candidate will help ensure organizational efficiency and act as a point of contact for various administrative needs. Responsibilities • Manage scanning, filing, printing, and organizing physical and digital documents • Sort and prioritize incoming emails for leadership, assisting with inbox organization • Assist with tracking daily tip records and ensure documentation is properly recorded • Prepare and process invoices, uploading them to our accounting system (Margin Edge) • Maintain accurate tracking of bills and expenses • Assist with calendar management and meeting preparation (agenda creation, note-taking, action item tracking) • Monitor and restock office supplies as needed • Assist with HR support tasks, including maintaining employee records, tracking paid time off, and processing new hire paperwork • Support basic recruitment tasks (posting job openings, screening resumes) • Handle employee inquiries related to HR and administrative matters • Manage digital file systems (e.g., Z Drive, Microsoft Teams) • Assist with additional administrative projects as required Qualifications • Previous experience in an office or administrative support role preferred • Strong organizational skills and attention to detail • Proficiency in Microsoft Office Suite (Outlook, Word, Excel) • Experience working with digital file systems and task management tools • Ability to manage multiple tasks simultaneously and follow through independently • Strong written and verbal communication skills • Some experience or interest in HR tasks is a plus (e.g., onboarding, maintaining records, answering HR-related inquiries) • Familiarity with the hospitality or restaurant industry is a bonus Position Details • Part-time, 15-25 hours per week • $18–$22/hour depending on experience + shift drink • In-office position (not remote) • Role reports directly to the General Manager • Opportunity for growth and additional responsibilities based on performance If you're someone who enjoys a variety of tasks and is comfortable working independently while supporting a busy team, we’d love to hear from you! Apply today to join The Bier Stein team.

Weekly Payroll and data entry for incoming invoices, handle incoming calls, emails and office correspondence. Assist with filing, scanning and other general office task. Prepare and submit AIA billings for projects.

I need somebody that’s available on Monday, Thursday, and Saturday from 6-9 PM. Description: We are seeking a detail-oriented and reliable individual to assist with organizing documents and validating signatures in the evenings. This role is perfect for someone who is meticulous, has a keen eye for detail, and can work independently. Responsibilities: *   Reviewing documents for valid signatures. *   Crossing out invalid signatures. *   Organizing and filing paperwork. *   Maintaining accuracy and confidentiality. Requirements: *   Strong attention to detail. *   Ability to work independently. *   Basic organizational skills. *   Reliable and punctual. Schedule: *   6:00 PM - 9:00 PM To Apply: If you are interested in this position, please send your resume and a brief cover letter outlining your relevant experience. 727-272-4811

Better Business Staffing LLC., dba BBS. Administrative Assistant We’re seeking an organized, detail-oriented Administrative Assistant with strong Microsoft 365 skills and solid Excel proficiency to support daily operations, manage calendars and travel, and produce accurate reports and presentations. Bilingual ability is a plus. Key responsibilities • Manage calendars, schedule meetings across time zones, and coordinate travel and expense reports • Prepare and format correspondence, reports, spreadsheets, and presentations • Build and maintain Excel reports and trackers (e.g., PivotTables, lookups, charts, data validation) • Support budgeting and invoicing tasks; updating records in SharePoint/OneDrive or internal databases • Coordinate meetings, prepare agendas, take minutes, and track action items • Serve as a frontline contact for internal/external inquiries with professional, timely responses • Maintain digital and physical filing systems; order and manage office supplies • Assist with onboard logistics, access requests, and document control • Contribute to process improvements and ad-hoc projects as needed Qualifications • 2+ years of experience in an Administrative/Office/Executive Assistant role • Proficient with Microsoft Excel (experience with PivotTables and preferred lookups) • Proficient with Microsoft 365: Outlook (rules, calendar), Word, PowerPoint, Teams; SharePoint a plus • Excellent organization, attention to detail, and time management; ability to handle sensitive information with discretion • Strong written and verbal communication skills and professional customer service • Education: High school diploma or equivalent required • Must be a U. S. Citizen • Must have reliable transportation • Bilingual (e.g., Spanish/English) Mandatory, no exceptions • Basic bookkeeping (e.g., QuickBooks), CRM, or e-signature tools experience • Microsoft Office Specialist (Excel Associate/Expert) certification • Professional conduct and appearance: The Administrative Assistant must maintain a consistently professional attitude, communicate with courtesy and discretion, and adhere to the company dress code by presenting a neat, business-appropriate appearance (business casual or as directed) during work hours, onsite, in client-facing settings, and on video meetings. Must maintain a professional attitude and adhere to the company dress code, presenting a business-appropriate appearance at all times. Work schedule and benefits • Schedule: Monday–Friday, 7:30 a.m.–4:30 p.m. Compensation • Salary range: $22.50 per hour How to apply Please submit your resume and a brief note highlighting your Excel experience and relevant administrative accomplishments to: ashley@betterbusinessstaffing.com

Growing Finance Company is seeking a highly organized Claims and Insurance Associate to join our Insurance Department Team. This role performs advanced administrative support to the Insurance & Claims Department with all the different aspects of the Insurance Portfolio for the company. Main Responsibilities: * Educate customers on Insurance terms and requirements * Communicate effectively and professionally with account owners that need support updating policies or settling accident claims * Responsible for maintaining all corresponding Insurance Policies up to date and organized on each account * Respond to a high volume of inquiries from current customers regarding Insurance matters * Work closely with management on assigned Insurance reports * Organize and prioritize different projects, including and not limited to Insurance portfolios and Accident Claims * Handle other administrative duties assigned by management Essential Skills: * Handle multiple tasks simultaneously and manage conflicting priorities to meet deadlines * Perform extensive data entry for long periods of time * Ability to work in a fast-paced environment * Comfortable handling confidential information * Prepare and maintain complex records and files and support the preparation of accurate reports * Exudes personal characteristics needed in a client relationship company: integrity, patience, a positive attitude, and being a reliable team player Our Requirements: * High School degree or GED required * Experience as an Administrative Assistant or in an office environment (we also offer paid training) * Bilingual in English and Spanish (oral and written) * Experience using documents and spreadsheets to record and track data * Exhibits a stable work history Work Schedule: This is a full-time position. Monday through Friday 8:30 am – 5:30 pm. 1 hr lunch break. Compensation and Benefits: Pay will be commensurate with your experience and skill level. $20 - $21/Hr. Opportunity for growth. We offer paid Holidays, PTO after the first year, and sponsored Health, Dental and Vision Insurance. Free lunch on Fridays.