Camden Other Job Listings

Front Desk Receptionist/ Switchboard Operator- Facilities63846064268929120

Workable

Front Desk Receptionist/ Switchboard Operator- Facilities

POSITION DESCRIPTION Title: Front Desk Receptionist/Switchboard Operator Department: Administrative Support Pay: $17.50 - $18.00/hr. Based on experience Summary: Greets visitors and provide direction, handle incoming calls and supply information to callers, perform general administrative duties. Also may assist other administrative staff with overflow work. Place, receives and routes a high volume of calls through a Nortel switchboard. Handle all incoming departmental faxes for pickup/delivery. Update WES agency voice mail at beginning of shift and throughout the day. Update WES agency telephone listing and distribute. Qualifications: High School diploma and 1-2 years of front desk experience. Excellent Customer Services Skills Computer Literate Excellent Professional communication abilities are essential. handle incoming calls Professionally Responsibilities: Operate an 8 line switchboard for the entire agency. Direct incoming calls to their proper location within the agency. Greets all visitors and provide direction. Maintain agency telephone directory. Update WES agency voice mail at beginning of shift and throughout the day. Update WES agency telephone listing and distribute. ORGANIZATIONAL ACCOUNTABILITY & RELATIONSHIPS: 1. The individual is to be supervised by the Office Manager. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by successfully performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. GENERAL SIGN OFF: The employee is expected to adhere to all agency policies and to act as a role model in the adherence to agency policies. I have read and understand this explanation and job description. Signature: ________________________________________ Date: __________ HR Signature: _____________________________________ Date: __________

Philadelphia, PA, USA

$17-18/hour

Workable

Assistant Manager

We’re looking for a self-motivated, detail-oriented Assistant Office Manager to support our growing team. This role will focus heavily on financial responsibilities up front, including accounts receivable, accounts payable entry, and outbound billing communication. Proficiency in QuickBooks online and a strong understanding of finance is essential for this role. As the role grows, you would be taking on more general office responsibilities—supporting communication, improving operational efficiency, and assisting with cross-departmental coordination. Key Responsibilities: Manage accounts receivable and proactively follow up on outstanding payments Enter and organize accounts payable data Outbound billing communication with customers and partners Support the current bookkeeper as needed Maintain accurate financial records and assist in basic reporting Assist with improving office systems and communication Collaborate with various team members to keep the office running smoothly Take initiative to solve problems and find answers independently What We’re Looking For: Strong financial and QuickBooks proficiency Experience in office administration or finance Excellent communication and organizational skills Ability to work independently and manage multiple priorities Familiarity with blue collar home services is strongly preferred. Comfortable working in a fast-paced, small business environment Requirements Associates or Bachelors degree in Business or accounting. Benefits Benefits Include: 401(k) with Company Match Health Care Coverage (Medical, Dental, Vision) Two Weeks Paid Time Off (PTO) Supportive Team Environment Opportunities for Growth and Cross-Training

Eagleville, PA, USA

Negotiable Salary

Administrative Assistant, Corporate Communications63392036757505122

Workable

Administrative Assistant, Corporate Communications

Athena is a marketing consultancy where great ideas take flight. With a blend of strategic thinking, creative vision, and hands-on execution, we partner with organizations looking to transform their presence, reputation, and performance. For over ten years, we’ve delivered business insights, marketing strategies, and brand activations for leading organizations in industries ranging from telecommunications to major league sports.   Our people make Athena, Athena. They’re what help set us apart from traditional ad agencies and consultancies. As a 2023 and 2024 Philadelphia Inquirer Top Workplace, we take pride in fostering a work environment where passion meets excellence. Our people are solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way.    About the Position We’re looking for an Administrative Assistant with experience supporting senior executives with project coordination, meeting orchestration and calendar management. As an Administrative Assistant at Athena supporting a Fortune-30 client, you will be responsible for providing comprehensive administrative support to senior management and staff in the Corporate Communications Department. Requirements What you'll be responsible for: Administrative and Clerical Support: Providing comprehensive support including correspondence, typing, filing, research, and various projects. Calendar Management: Maintaining calendars and scheduling meetings for three executives. Travel and Expense Support: Assisting with travel arrangements and expense reporting. Phone Screening: Screening and directing incoming phone calls. Onboarding Support: Assisting with the onboarding of new teammates, including procurement of equipment and other arrangements. Additional Duties: Performing other duties and responsibilities as assigned. The skills and experience you should have: Organizational Skills: The ability to manage multiple projects simultaneously, maintain calendars, and schedule meetings efficiently. Strong attention to detail ensures that all tasks are completed accurately and on time. Communication Skills: Adept at both written and verbal communication, with the ability to correspond professionally, screen and direct phone calls, and create intricate documents and presentations. Discretion and Confidentiality: Practice good judgment and maintain confidentiality regarding sensitive information and department activities. Technical Proficiency: Skilled in using various software tools to create spreadsheets, Word documents, and PowerPoint presentations. Handle the maintenance of office equipment and assist with onboarding new teammates. Team Collaboration: Work closely with other teams and build relationships throughout the company to ensure awareness of key administrative information and coordinate meetings and other activities. Adaptability: Ability to work nights and weekends, variable schedules, and overtime as necessary, demonstrating flexibility and commitment to the role. Benefits Medical/Dental benefits including of 1K Health Reimbursement Account Matching 401K Generous PTO policy Substantial Parental Leave Policy Candidates must be willing to work on-site (5 days a week) in our Philadelphia, PA office. Curious about your career path at Athena? This role is within a rapidly growing Operations department and the right candidate can excel, produce great work, and have an immediate impact on Athena’s culture and growth. Oh, and our application process is open, easy, as transparent as we can make it, and painless. We need team members like you to join us! Let’s get started. Athena is committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at 866.299.6040.

Philadelphia, PA, USA

Negotiable Salary

Workable

Legal Assistant (3+)

O’Hagan Meyer is looking for an organized and professional Legal Assistant to join our law firm. This individual will provide vital assistance to a team of attorneys by handling case-related tasks, preparing a variety of legal documentation, and managing case files. The ideal candidate is detail-oriented, proficient in legal terminology, and understands the electronic filing procedures in State and Federal Courts. This will be full-time, in-office position with the possibility of transitioning into a hybrid work week. Responsibilities · Provide administrative support to lawyers in the preparation, review and filing of legal documents such as briefs, appeals, complaints, answers, etc. · Communicate with clients on various aspects of case proceedings. · Locate, develop, and manage all case relevant information. · Draft legal documents including pleadings, discovery, motions, and briefs. · Coordinate with legal experts and serve as a liaison for all involved parties. · Schedule and prepare materials for court appearances. · Assist attorneys in case preparation by creating and maintaining organizational systems for each case. · Assist attorneys with trial preparation, develop trial exhibits, and review/organize documents for trial discovery. · Maintain attorney schedules and calendars. Requirements Qualifications Bachelor's Degree, Paralegal Certificate or equivalent experience 3+ years of prior work experience as a legal assistant, legal secretary, or related role in litigation. Familiarity with law, legal procedures, and protocols Proficiency in Microsoft Office suite, Adobe Acrobat, Odyssey, Pacer and ECF Filing Systems. Previous iManage experience preferred but not required Exceptional organizational skills, attention to detail, and ability to multitask. Strong written and oral communication skills. Ability to work independently but also as part of a team. Strong understanding of client confidentiality rules. Salary: $57,000 - $64,000 per year. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development Work From Home Free Food & Snacks Wellness Resources

Philadelphia, PA, USA

$57,000-64,000/year

Workable

Executive Assistant

About Crumdale Specialty: Crumdale Specialty is a diversified insurance firm providing custom solutions to businesses nationwide. We leverage industry expertise, superior talent, and a disruptive mindset to provide agile, transparent, and cost-saving solutions to optimize self-funded health plans. Founded in 2014, we are the fastest-growing purveyor of integrated insurance solutions, with deep-rooted experience in program management, TPA administration, PBM consulting, stop-loss coverage, compliance, risk management, underwriting, and analytics. At Crumdale, people come first. Our clients, colleagues, trading partners, and communities are our strength. Our company culture is rooted in alignment, innovation, and integrity. We are proud to be named a Inc. Magazine Best Places to Work in multiple years. About the Job: The Executive Assistant will provide high-level administrative support by managing schedules, monitoring and responding to emails, organizing materials for meetings, and ensuring key initiatives progress efficiently. Requirements Duties & Responsibilities: Calendaring and Scheduling: Manage and maintain the Executive’s calendar, including scheduling appointments, meetings, travel, and events. Ensure that the schedule is updated and conflicts are resolved promptly. Email Management: Monitor the Executive’s email inbox, prioritize emails, and ensure timely follow-up on important communications. Meeting Coordination: Remind the Executive of upcoming meetings and ensure all materials are organized and ready in advance. Coordinate with other EAs and attendees to confirm availability and necessary preparations. Follow-Up and Communication: Act as a liaison between the Executive and internal/external contacts. Follow up on key initiatives and projects to ensure they are progressing as planned. Administrative Support: Provide general administrative support, including preparing documents, managing files, preparing expense reports, and handling confidential information with discretion. Project Management: Take ownership for assigned projects, including drafting correspondence, proofreading, and editing related materials and documents. Serve as a liaison between Executive and other internal and external constituents to facilitate work and accomplish objectives collaboratively. Qualifications & Skills: Excellent written and verbal communication skills, with the ability to communicate clearly and professionally. Ability to manage time effectively, prioritize tasks, and maintain organized records. Identify and solve problems quickly and efficiently. Interact professionally with executives, colleagues, clients, and trading partners. Ability to pay close attention to detail and ensure accuracy. Ability to work independently and as part of a team. Education: Associate’s degree (required), bachelor's degree (preferred)* Prior experience as an Executive Assistant, preferred Proficient with MS Office suite (Word, Excel, PowerPoint, Outlook), AI platforms (Copilot, ChatGPT), and other relevant software. *Equivalent military service at E4 or higher is acceptable in place of a degree Travel Requirement: Willingness to travel overnight up to 10% Benefits At Crumdale, we strive to provide a comprehensive and supportive benefits package to ensure the well-being of our employees. Our benefits include: Medical Telemedicine Dental Vision Life, AD&D, Disability 401(k) Flexible Time-off Please note: Crumdale Specialty will not be engaging with external recruitment agencies. We kindly request that agencies refrain from contacting us regarding this position.

Paoli, PA, USA

Negotiable Salary

Workable

Compliance Specialist

Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States. We are seeking a detail-oriented Compliance Specialist to join our Compliance Department. This role involves reviewing contracts, verifying contract terms, managing the licensing process, and supporting onboarding activities. While training will be provided, a foundational understanding of legal principles and fluency in English are essential for success in this position. Responsibilities: Read, review, and interpret various contracts to ensure compliance with company standards; Identify, analyze, and report on potential risks or discrepancies in contract terms; Maintain organized records of contract documentation and amendments; Assist in the development, implementation, and maintenance of compliance programs; Support the onboarding process by verifying documents and ensuring compliance with legal requirements; Work closely with different departments to ensure contract compliance and facilitate onboarding processes; Communicate effectively with internal teams and external partners regarding compliance requirements; Stay updated on compliance standards and legal requirements relevant to the industry; Suggest process improvements and updates to enhance compliance operations. Requirements Bachelor's degree in Business, Law, or a related field is preferred, but equivalent experience will be considered; Previous experience in contract administration, compliance, or legal support is preferred but not required; Excellent verbal and written English communication skills; Bilingual (English and Russian); Strong attention to detail and analytical skills; Ability to manage multiple tasks and meet deadlines; Proficiency in Microsoft Office Suite (Word, Excel). Benefits 401(k); Helth Insurance; Whole Life Insurance; Comprehensive training and development to support your success; Opportunities for career growth and development within the company.

Cherry Hill Township, NJ, USA

Negotiable Salary