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Office & Client Services Assistant at global law firm! (palo alto)
Our client, A large multinational law firm is looking to fulfill the need for a direct hire Office & Client Services Assistant to support the Palo Alto office (Near Page Mill). This position reports onsite five days a week, with the possibility for overtime to support after-hours work events or client engagements.
Employment type: Full Time Direct Hire | M-F | 10am – 7:30pm PT
Onsite reporting five days a week
Flexibility for overtime and non-exempt
Salary Range: $59,000 - $76,000 / Annually (+ Full benefits)
Responsibilities:
Oversee the front desk reception, including multi-line inbound call screening, forwarding and message handling.
Directing guests, internal staff, and team members to appropriate offices, conference rooms or departments. Visitor registration and badging upon arrival and departure
Concierge level service to conference rooms in the office. Including Scheduling and arranging meeting rooms, catering services, room set up and audio/visual equipment coordination via internal EMS system
Helping staff and clients with requests for special arrangements or services, including transportation, restaurant reservations, travel, and lodging
Work collaboratively with building security to provide active visitor/guest list, badging detains and continuity with facilities team members
Inventory restocking of refreshments, snacks and office supplies as needed
Process and submit office service-related invoices, expense reimbursement and time entries as needed
Administrative functions arise. Including filing, mail screening, and database support
Qualifications:
Ideal candidates should possess at least two years of experience in reception, office services or administrative roles. Prior professional service industry experience is highly desired. Must demonstrate excellent interpersonal and communication skills, both in-person and over the phone. Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) is essential, with a willingness to learn new programs and systems as needed. The ability to thrive in a fast-paced office environment is crucial. An accountable, team-oriented individual with a positive attitude is highly desired.
We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information. Thank you!
Pursuant to the local Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Direct Hire
3980 Ventura Ct, Palo Alto, CA 94306, USA
$59,000-76,000/year
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