Bookkeeper & Customer Service at Dusty Strings (Interbay)

We are seeking a highly skilled and motivated Executive Administrative Assistant to join our dynamic organization. The ideal candidate is passionate about gaining in-depth knowledge of the stock market, startup operations, and all facets of business management and execution. If you thrive in a close-knit, small-team environment and desire to contribute as an integral member of a team we want to hear from you! Key Responsibilities: -Accurately input, update, and maintain data across various computer systems and spreadsheets -Retrieve data from various sources as needed -Ensure data integrity by reviewing and verifying data for accuracy and completeness -Generate routine reports and summaries as required -Collaborate with team members and management to streamline data processes -Manage office organization and supplies -Assist with ad-hoc administrative tasks as needed Requirements: -Associate/bachelor’s degree -Proficiency in Microsoft Office Suite, particularly Excel and Word -Fast and accurate typing skills -Previous experience in an administrative or data entry position -Experience in finance or tech/IT is a plus -Numbers oriented with strong analytical skills -Ability to multi-task several different projects at once in a fast-paced environment -Strong problem-solving abilities – a quick learner who can figure things out independently -Excellent people skills with a team-player mindset -Highly organized with great attention to detail -Reliable, self-motivated, and determined to meet deadlines -Great communication skills and a positive attitude -Demonstrates strong initiative, anticipates potential challenges, and generates creative ideas, solutions and opportunities for improvement to drive business success -Eager to evolve professionally in tandem with the company's expansion and contribute to its sustained development What We Offer: -Opportunities for growth -Competitive pay -Hybrid work environment -In-depth exposure to the stock market -Hands-on experience in startup operations If you're eager to learn, looking for a job that challenges you and you have the drive to succeed, apply today and become a valuable part of our team!

Top global non-profit consulting organization located in Midtown Manhattan seeks a Temporary Executive Assistant to support 3 Partners. The position starts asap and lasts through the end of April 2026. Hours are 8:30am to 5:30pm with a one hour lunch and flexibility for light overtime. The role is fully onsite 5 days/week. Responsibilities: Call and email clients directly on behalf of partners and managers to schedule meetings, and act as representative and extension of your partner and manager in communication to clients and internal colleagues Draft, type, and proofread letters, memos, documents, presentations, and reports as requested, and coordinate with relevant teams to respond to incoming proposals and requests Receive, screen and route phone calls, mail, and correspondence for partners and managers as requested Schedule meetings, resolve conflicts, and prioritize commitments Help managers and partners prioritize and process new demands on their time Arrange conference rooms, catering, presentation materials, and audio/visual setup as needed for meeting Coordinate domestic and international travel arrangements including air, train, hotel, and ground transportation reservations Compile itineraries and where needed, help with procurement of visas and identifying other necessary pre-travel prep (e.g., vaccinations) Compile and submit monthly time and expense reports for partners and managers Work with staff, venues, and vendors to coordinate complex meetings, convenings, team retreats, and social events Collaborate with other EAs on reception desk and phone coverage, work sharing, and general team support Perform other related duties as requested or as responsibilities dictate Requirements: 3+ years of experience providing direct administrative support to executives Experience providing support in a professional services or management consulting firm is preferred Comprehensive knowledge of computer software applications such as Microsoft Word, Excel, and PowerPoint, and ability to learn new technology quickly, is required Outstanding written and verbal communication skills are required Must be able to work both independently and as an integral member of various teams Strong organizational skills and attention to detail Interest in and enthusiasm for the nonprofit sector and the administrative field Must be comfortable working in a fast-paced environment and calm under pressure Must be highly adaptive to management styles and changing needs, reprioritizing tasks and projects as needed Hourly rate: $33-35/hr DOE Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

EMPLOYMENT OPPORTUNITY The Energy Intake Assistant will pre-screen energy specific clients, schedule appointments, assist with document collection and data entry. The Assist will also provide general clerical support to the Energy Program Specialists and team. This will be a full-time position at 37.5 hours per week. Preference will be given to those bilingual in Spanish/English. All training will be provided on the job. JOB DUTIES AND RESPONSIBILITES INCLUDE: 1. Screens clients, schedules appointments, and responds to inquiries regarding the Energy Program. 2. Monitors Daysmart software for online applications. Contacts customer to complete intake form in Docuware. 3. Assists online and in-person clients in completing the Energy Assistance application. 4. Performs appointment confirmation calls at 10-day and 1-day intervals. 5. Organizes and maintains daily intake forms for Energy Program Specialists. 6. Process incoming mail and electronic mail for Energy Program. Scan and file incoming documents into Docuware. 7. Serve as point person for energy@ email address. Respond and manage incoming emails. 8. Provides basic home energy conversation education through printed flyer/brief review with clients. 9. Enters client information into multiple agency databases. 10. Process PSE help files electronically. 11. Provide clerical support functions for Energy Program Specialists at the direction of the Energy Program Manager. 12. Coordinate with Resource Specialists regarding client calls and scheduling appointments. 13. Contact utilities on behalf of clients to help set up payment arrangements as needed. 14. Assists clients at reception area as a back up to Energy Program Specialists. 15. Assist with program outreach events as needed. 16. Participate in agency and team meetings and trainings as required. 17. Other duties assigned by management. QUALIFICATIONS INCLUDE: Education & Experience: -High School Diploma or GED/HSE minimum required. -Basic clerical skills (filing, math, calculator, data entry, legible writing) required. -Or a combination of education/experience meeting required job qualifications. License(s) & Certification(s): -Valid driver’s license and auto liability insurance required for work related travel. -First Aid & CPR Certified. (within 6 months of hire) Skills & Abilities: -Spanish/English bilingual preferred, additional languages helpful. -Must have strong attention to detail. -Ability to learn and use agency databases, such as Docuware, VMware, EmpowOR. -Strong organization and time management required, with ability to multi-task. -Work independently, and as a team member; self-motivated. -Must have strong and effective communication skills (oral and written). -Ability to be an effective and positive ambassador for the agency. -Competency of standard office procedures and equipment. -Ability to navigate Microsoft Office applications, including Microsoft 365, Excel, Word, Teams and Outlook. -Demonstrated ability to work harmoniously with people from varied cultural, socioeconomic, educational and experiential backgrounds. COMPENSATION AND BENEFITS Pay range between $17.49-$19.32 per hour (DOE) Benefits include: -Medical & Dental Insurance including Rx and Vision -Life Insurance and AD&D coverage -Retirement Plan -Employee Assistance Program -Paid Sick and Vacation Leave -12 Holidays per year -Health club discount (Community Action reserves right to modify, amend, or terminate any benefit at any time for any reason.) TO APPLY: Qualified candidates are encouraged to apply by providing ALL items requested. Please submit the following: (1) Community Action Application (2) Resume (3) Letter of Interest. You can find all job announcements and apply online on our website at www.communityactionskagit.org Community Action of Skagit County reserves the right to extend application deadlines and to modify the selection schedule without notice, to form eligibility lists for, or make appointments to, other positions with similar employment requirements. Community Action of Skagit County is an Equal Opportunity Employer. Should you require accommodation in the application process, please contact our HR Department.

Are you organized and enjoy organizing other people? Our Property Management office is looking for an administrative assistant to join our property management team, assisting our property managers and maintenance coordinators with general office duties. This position will assist with screening applications, marketing, schedule coordination, maintaining accurate property records, data entry, communication with tenants and vendors, and possibly performing property inspections and showings. The right applicant will have excellent time management, enjoy keeping schedules and people organized, have good communication skills, be willing to work both in and out of the office, be capable of working on their own and as part of the team. Punctuality and dependability are a must - a good sense of humor and a positive attitude are a plus! We are looking for a minimum of one year of office experience, a working knowledge of Microsoft Office and Outlook, a willingness to undergo a background check, and you must have a valid driver’s license and reliable transportation. Please email your resume and cover letter. Full-time position M-F 8:00-5:00 / pay based on experience $19-$20/hr DOE, we offer sick and vacation pay, and paid holidays, along with mileage reimbursement.

Our client, a private equity firm, is seeking a Receptionist/Administrative Assistant to support their office. They're looking for an individual who can adapt as needed in a fast-paced setting, with strong organization, prioritization, and communication skills. The hours are 8:30am-5:30pm with flexibility for earlier starts and occasional after-hours accessibility for light requests. This role is onsite in Manhattan five days a week, with flexibility for a 4/1 rotating Friday remote schedule shared with the other assistant. Responsibilities: * Serve as the first point of contact: greet clients and guests, answer phones, and manage conference room scheduling and setup * Provide hospitality support including refreshments, tidying meeting spaces, making restaurant reservations, and arranging car services for visitors and internal executives * Assist with administrative tasks as needed, partnering with the other assistant in the office * Support a high-visibility office that frequently hosts both clients and internal employees from other locations * Work collaboratively across the team and demonstrate flexibility in handling multiple responsibilities * Maintain a professional, polished, and welcoming presence at all times Qualifications: * 3-5+ years of professional experience, ideally in hospitality (hotel, restaurant, boutique fitness, spa) or corporate reception/administrative roles * Warm, confident, and welcoming demeanor with excellent communication skills * Strong organizational skills and attention to detail * Proven ability to take initiative, adapt quickly, and approach responsibilities with a "yes" mindset * Comfortable working in a client-facing, high-profile environment Compensation/Benefits: * Up to $85K base salary + discretionary bonus * Medical, dental, and vision coverage beginning day one * Generous PTO package * Stocked office kitchen with snacks and refreshments Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Private Equity firm in Midtown, Manhattan is seeking to hire a Temp Executive/Administrative Assistant to support to several senior and mid-level professionals. This position will start early October 2025, require 5 days in office. Hours 9:00am-5:00pm, with 1 hour lunch. Temp duration is up to two months with potential to extend. **some training in Greenwich, CT. Responsibilities: Manage and organize complex calendars; schedule internal and external meetings, arrange calls, resolve any scheduling conflicts Handle all incoming calls, take and deliver accurate messages Coordinate international and domestic travel including flights, hotel reservations, ground transportation, dining reservations; prepare detailed itineraries as needed Complete monthly expense reports and track any follow-up that is required in a timely basis Greet guests and assist with the set up and planning of meetings (including making food and beverage arrangements and post meeting clean-up) Assist in the coordination and preparation of materials for meetings, including agendas, presentations, and documents Organize personal files Manage contacts (add and edit contact list) Manage sensitive matters with a high level of confidentiality and discretion Manage and prioritize multiple tasks and deadlines effectively Additional projects and duties as they arise Qualifications: Bachelor's Degree 3+ years of related experience working in an assistant role supporting teams Proficiency in Microsoft Office (Outlook, Word, Excel) Excellent written and verbal communication skills Strong organizational skills, time-management skills and attention to detail Positive attitude and "can do" approach Proactive and strong work ethic - Excellent judgement and resourceful Ability to function well in a high-paced and pressured environment Ability to use discretion, confidentiality, and good judgment to handle professional and personal matters Ability to work in the office five days a week Compensation $40-$44/hour pay rate Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)